The club will be known as the “The Club Motor Car Club”. It
will be referred to in this constitution as “the Club”.
To promote the Amateur Circuit Racing in the The Club area.
The club will facilitate and provide the Club’s members with
opportunities to engage in Car Racing and enjoy the benefits and
facilities provided by the Club.
Membership of the Club shall be open to all without discrimination
and will commence when the relevant membership documentation
has been completed and the appropriate membership subscription
The Club membership shall consist of the following categories:
A Adult Members (From 16 years old upwards)
B Junior Members (Up to l6 years old)
C Family Membership (One or more adults with one or
more juniors below 16-years old)
D Full Associate Members (For the non-driving member)
E Affiliated Members (For the occasional driver)
Annual membership subscriptions for Adult, Junior and Family
Membership are to be paid by monthly standing order.
The administration of the Club and the enforcement of the Club
rules and constitution shall be the sole responsibility of the Club
Committee being the duly elected members provided for below.
Eligibility for election onto the Club Committee is open to any category of Member provided their nomination is supported by two
other Club Members in writing. However, no person with a
commercial interest in Car Racing may be a member of the Club
The duly elected Club Committee shall consist of the following;
P.R. & SPONSORSHIP SECRETARY
In addition to the duly elected members of the Club Committee, the
following shall be Co-opted Members of the Club Committee as
CAR CLINIC OFFICER
CHILD PROTECTION OFFICER
Each duly elected Club Committee Member shall be permitted to have, at his or her sole discretion, a sub-committee made up of
other Club Members to assist in his or her duties.
In all decisions to be made by the duly elected Club Committee,
including any decisions to expel any Members from the Club or
refuse to permit any applicant to join the Club or to renew their
Membership, the Chairman shall have the casting vote.
The Club Committee’s term of office shall be for one year with
elections to take place at the AGM. All nominations for election to
the Club Committee are to be in writing received by the Club
Membership Secretary not later than 14-days before the AGM.
Any Member of the Club committee may, if he or she so chooses,
seek re-election to the same or any other post.
The Club Committee shall meet at regular intervals to be decided
by the Committee.
Any variation to the Club’s Rules or Constitution shall be decided
upon by the duly elected Club Committee and any altered rules or
amendments to the Constitution shall be published and forwarded
to each Club Member by the Membership Secretary within 28 days.
Those eligible to vote at the AGM or any EGM called by the Club
Committee are: -
• Every Adult member of the Club and any adults who are
Family Members of the Club;
• Every Junior Member and any junior who is a Family
Member whose vote shall be cast by their parent provided always
that their parent is not already entitled to vote by reason of his or
her Adult or Family Membership of the Club. In the event that
both parents of a junior member of the Club are eligible to vote in
their own right the junior will not have a vote in addition.
All matters relating to spending within the Club shall be referred
through the Treasurer to the Club Committee. The Treasurer shall
provide monthly financial statements to the Club Committee and
present an annual report at the AGM.
There will be two signatories on the Club account cheque-book one
of whom will be the Treasurer. No major expenditure in excess of
?200 will be possible without the prior approval of the Club
Committee. The Clubs accounts will be audited yearly.
All surplus income or profits are to be re-invested in the club. No
surpluses or assets will be distributed to members or third parties.
8. FINANCIAL YEAR:
stThe financial year shall run from the 1 January.
9. ANNUAL GENERAL MEETING:
All members shall be informed of the date and agenda of the AGM
by letter. This will be held in December. The following business
shall be considered at the AGM:
A Reports on the general workings of the club;
B Presentation of the Club accounts;
C. Election of Club officers/Committee Members,
D. Review and approval of the annual membership-fees, and
E. Discussion of any other business of which due notice has
F. Arranging a provisional date for the next AGM.
10. DEFICIENCY OF FUNDS:
It is the responsibility of the Treasurer to inform the Club
Committee of any impending deficiency of funds. The duly elected
Club Committee will then decide as to whether the auditor needs to
be brought in to advise on raising capital from the Club
membership or on closure of the Club.
11. EQUAL OPPORTUNITIES POLICY:
This is to be reviewed annually by the Club Committee.
12. HEALTH & SAFETY POLICY:
Each year the Club Committee will elect a member to be
responsible for reviewing the document and ensuring adherence to
current Health & Safety Legislation.
13. CHILD PROTECTION POLICY:
Each Year the Club Committee shall review the current Child
Protection Policy and the Committee shall elect a Club Member to
be responsible for ensuring the Club’s Members adhere to the
14. MEMBERS ADDRESSES:
Each member’s address shall be recorded on the Club’s records and
shall be deemed correct unless the Membership Secretary has been
duly notified in writing. It is each individual member’s
responsibility to ensure that the Club Membership Secretary is
aware of their own current address.
15. CLUB RULES:
Every Club Member will abide by the rules as laid out by the
Committee from time to time and, as a condition of Club
Membership, sign a memorandum indicating receipt of and
acceptance of the Club’s Constitution such memorandum to be
retained and updated by the Club Membership Secretary.
Any serious breach of the Club’s rules and or Constitution
shall entitle the duly elected Club Committee in its discretion to
end summarily any member’s membership of the Club.
Any Member whose membership is terminated in accordance with
the above provision shall not be entitled to any refund of the
balance of the annual Membership subscription.
There will be NO money prizes awarded by the Club.
Upon dissolution of the club any remaining assets shall be given or
transferred to another registered CASC, a registered charity or the
sport’s governing body.