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STATE OF MINNESOTA

By Ray Perkins,2014-05-19 05:44
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Project Management. The Web Projects Coordinator functions as the coordinator for all DNR web projects. In the capacity, he or she must have excellent

    STATE OF MINNESOTA EMPLOYEE'S NAME:

     POSITION DESCRIPTIONPART A

AGENCY/DEPARTMENT: UNIT:

    Department of Natural Resources Management Resources (MIS) CLASSIFICATION TITLE: WORKING TITLE: Information Technology Specialist 3 Web Projects Coordinator POSITION CONTROL NUMBER: APPRAISAL PERIOD: 01001800 FROM:July 1 TO:June 30 PREPARED BY: PREVIOUS INCUMBENT:

    Employee's Signature: Date: Supervisor's Signature: Date:

     POSITION PURPOSE:

This position exists to coordinate and manage Internet/Intranet projects, to provide information and page design, to

    market and evangelize DNR Internet services, and to ensure cohesive and integrated development of the DNR public website and DNRNet the department’s Intranet.

REPORTABILITY:

    Reports To: Data/Applications Manager

Supervises: No direct supervision. Lead worker for Web Content Manager (ITS2) and Web Designer (ITS2).

DIMENSIONS:

Budget:

    Impacts budget decisions of DNR business units developing and managing Internet/Intranet applications and

    content.

Customers:

    The DNR as an agency, in its efforts to improve communication, both externally and internally, through the use of Internet technologies. DNR staff involved in the development and publication of electronic content and services for

    the DNR public website and DNRNet. Citizens using the DNR web site. Web development staff at the Office of Enterprise technology and in other state agencies.

    POSITION DESCRIPTIONPART B EMPLOYEE'S NAME:

PRINCIPAL RESPONSIBILITIES, TASKS AND PERFORMANCE INDICATORS

     RESPONSIBILITY: # 1 Priority: High % of Time: 45 Discretion: A Develop and edit content, design web pages, optimize site navigation and update web pages on a recurring basis in

    a timely manner.

     TASKS:

    A. Design content and web pages based on DNR design standards and in consultation with the Web Designer and

    clients.

    B. Gather information from multiple sources and revise, edit and integrate it to create concise web pages. C. Translate print and electronic documents into formats suitable for web-based presentation. D. Edit and proofread content to ensure that all information posted is accurate and in conformity with agency

    editorial standards and guidelines.

    E. Identify opportunities and productivity tools necessary to maintain the high quality of DNR websites. PERFORMANCE INDICATORS:

    ? Interfaces and designs are user centered.

    ? Existing content is effectively re-purposed for web-based delivery.

    ? Information published is as current and accurate as possible.

     RESPONSIBILITY: # 2 Priority: High % of Time: 30 Discretion: A Coordinate and manage the development of applications and content for the DNR public web site and DNRNet.

     TASKS:

    A. Serve as primary point of contact for web-based project proposals.

    B. Provide technical assistance to DNR staff in developing and structuring web-based applications, information

    content, and online services to meet customer needs.

    C. Administer a priority setting process for web projects in consultation with the Data/Applications Manager. D. Become the custodian of content and design standards that govern website development.

     PERFORMANCE INDICATORS:

    ? Staff express satisfaction with technical assistance and advice received.

    ? Staff are satisfied with the process of prioritizing projects.

    ? Projects are managed in accordance with DNR project management methodologies. ? Projects are completed in a timely manner.

    POSITION DESCRIPTIONPART B EMPLOYEE'S NAME:

PRINCIPAL RESPONSIBILITIES, TASKS AND PERFORMANCE INDICATORS

     RESPONSIBILITY: # 3 Priority: High % of Time: 20 Discretion: B Ensure that the DNR public website and DNRNet are responsive to expressed customer and staff needs, and initiate

    improvements.

     TASKS:

    A. Assess customer and staff needs for content and services via online surveys, analysis of requests, periodic

    usability testing and media feedback.

    B. Recommend project priorities based on expressed customer and staff needs and develop annual high-level

    project plans.

    C. Respond to customer e-mail concerning the DNR web sites.

    D. Market the DNR web sites and implement strategies to encourage frequent and repeated use of the sites.

    E. Serve on DNR business unit web working groups and education committees. PERFORMANCE INDICATORS:

    ? Customer needs and expectations are understood, and are used to guide project prioritization and planning. ? Customers express satisfaction with the DNR web sites.

    ? DNR web sites demonstrate a pattern of increased and repeated use.

     RESPONSIBILITY: # 4 Priority: Medium % of Time: 5 Discretion: A Maintain up-to-date knowledge of web trends, analyze new technologies for applicability to DNR web projects, and

    develop long-range plans based on evolving technologies.

     TASKS:

    A. Attend classes, meetings, seminars and workshops on the future of web application and contend delivery and

    design.

    B. Surf the web for innovative ideas and techniques.

    C. Read current literature on web technology trends.

     PERFORMANCE INDICATORS:

    ? The DNR public web site and DNRnet employ state-of-the-art design tools and techniques, and a have a fresh,

    up-to-date look.

    ? Department staff and management are apprized of long-range plans and resources needed for web development.

    POSITION DESCRIPTIONPART B EMPLOYEE'S NAME:

To assure responsibility for safety and accountability for safety performance so that employee will perform tasks PRINCIPAL RESPONSIBILITIES, TASKS AND PERFORMANCE INDICATORS

    according to established safety procedures and reduce injuries and equipment damage. RESPONSIBILITY: # 5 Priority: High % of Time: 0 Discretion: A

     TASKS:

    A. Follow Established Safe Work Practices.

    B. Use Personal Protective Equipment (PPE) and follow all policies regarding PPE. C. Practice Hazard, Injury and Incident Prevention and Reporting.

    D. Practice Good Housekeeping.

    E. Support the Overall Safety Efforts of the Organization.

     PERFORMANCE INDICATORS:

    POSITION DESCRIPTIONPART C EMPLOYEE'S NAME:

Nature and Scope (relationships; knowledge, skills and abilities; problem solving and creativity; and

    freedom to act.)

RELATIONSHIPS:

    The Web Projects Coordinator must maintain constructive working relationships and effective lines of

    communications with the Data/Applications Manager, web application programmers and content managers, and DNR technical, professional and managerial staff seeking advice and assistance with web project solutions. Of

    primary importance are various business unit web coordinators and/or steering committees. This includes both

    central and regional office staff. Contact is also made and professional relationships developed with the Office of

    Enterprise Technology (OET) and other state agency personnel, both individually and by serving on relevant

    interagency committees. The incumbent also responds to frequent public inquiries concerning DNR web

    resources.

KNOWLEDGE, SKILLS AND ABILITIES:

    The Web Projects Coordinator must be able to plan, coordinate, and lead the work of DNR staff developing web

    content. The incumbent must also be a strong advocate for the web sites and seek opportunities to market the

    capability to DNR staff. The position requires a blend of strong human relations, project management, and

    computer technology knowledge, skills and abilities.

Communication. The incumbent must possess excellent written and oral communication skills in order to

    effectively communicate with a wide variety of staff, and to provide leadership in coordinating the publication of

    information on the web. The ability to correspond openly and directly, to listen carefully, diffuse and negotiate conflicts, cooperate as a responsible team player, and elicit and apply technical information is essential.

Project Management. The Web Projects Coordinator functions as the coordinator for all DNR web projects. In

    the capacity, he or she must have excellent project management skills including the ability to set priorities and

    balance customer demands, cope with change and complexity, manage multiple tasks simultaneously, and bring

    projects to timely completion. To be successful, this person must be capable of comprehending and managing the

    DNR public web site and DNRNet as department-wide, comprehensive information and data distribution tools.

    Computer Technology. The incumbent must have knowledge and understanding of the methods and techniques of designing content for the web. This includes in-depth knowledge and skill using computer-based graphic design tools such as Adobe Photoshop; web site design, development and management tools such as

    Macromedia’s Home Site; and web content management tools such as Dublin Core metadata and XML.

    Experience with equipment such as scanners, digital cameras, and presentation equipment is also required.

     The incumbent must be self-motivated, creative and flexible to achieve the desired results. The Internet presents a

    PROBLEM SOLVING: rapidly changing environment. Such an environment places a high demand on the problem solving and creative

    abilities of the Web Projects Coordinator. This person must shift gears with every new project request and web enhancement. The process of analyzing the resolving web architecture and design alternatives is the essence of

    creativity in this position.

FREEDOM TO ACT:

    The incumbent has broad freedom to act using his or her professional judgment and expertise. He or she conducts

    assessments, makes recommendations and determines web development direction, and initiates planning efforts..

    Daily work is done independently and decisions are made independently, with established policy guidelines.

    Reporting is on an exception basis. The incumbent provides project management plans to update work in

    progress.

The incumbent is accountable to the Data/Applications Manager for the consequences of decisions and actions.

    Decisions and actions must be legal and ethical, and result in quality public service. Evaluation of the incumbent is based on assessment of results achieved.

POSITION DESCRIPTIONPART D EMPLOYEE'S NAME:

PHYSICAL DEMANDS:

    The physical demands described here are representative of those that must be met by an employee to

    successfully perform the essential functions of this position. Reasonable accommodations may be made

    to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this position, the employee:

     Rarely/Never Occasionally Regularly/Frequently stands at work

     Rarely/Never Occasionally Regularly/Frequently walks at work

     Rarely/Never Occasionally Regularly/Frequently sits at work

     Rarely/Never Occasionally Regularly/Frequently requires manual dexterity

     Rarely/Never Occasionally Regularly/Frequently reaches with hands and arms at work

     Rarely/Never Occasionally Regularly/Frequently climbs or balances at work

     Rarely/Never Occasionally Regularly/Frequently stoops, kneels, crouches, or crawls at work

     Rarely/Never Occasionally Regularly/Frequently talks or hears at work

     Rarely/Never Occasionally Regularly/Frequently tastes or smells at work

NOISE LEVEL:

     The noise level in the work environment us usually: Very Quiet

    VISION LEVEL:

     The vision levels needed for the work environment is:

     Close Vision

     Distance Vision

     Color Vision

     Peripheral Vision

     Depth Vision

     Ability to adjust focus

    ENVIRONMENTAL CONDITIONS:

    The work environment characteristics described here are representative of those an employee

    encounters while performing the essential functions of this position. Reasonable accommodations may

    be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this position, the employee will:

     Rarely/Never Occasionally Regularly/Frequently work in wet or humid conditions

     Rarely/Never Occasionally Regularly/Frequently work near mechanical parts

     Rarely/Never Occasionally Regularly/Frequently works in high precarious places

     Rarely/Never Occasionally Regularly/Frequently work in fumes or airborne particles

     Rarely/Never Occasionally Regularly/Frequently work near toxic or caustic chemicals

     Rarely/Never Occasionally Regularly/Frequently work in outdoor weather

     Rarely/Never Occasionally Regularly/Frequently work in extreme cold

     Rarely/Never Occasionally Regularly/Frequently work in extreme heat

     Rarely/Never Occasionally Regularly/Frequently work in risk of electric shock

     Rarely/Never Occasionally Regularly/Frequently work with explosives

     Rarely/Never Occasionally Regularly/Frequently work in risk of radiation

     Rarely/Never Occasionally Regularly/Frequently work in vibration

POSITION DESCRIPTIONPART D EMPLOYEE'S NAME:

WEIGHT TO BE LIFTED OR FORCE EXERTED:

    While performing the duties of this position, the employee will:

     Rarely/Never Occasionally Regularly/Frequently lift and/or move up to 10 pounds

     Rarely/Never Occasionally Regularly/Frequently lift and/or move up to 25 pounds

     Rarely/Never Occasionally Regularly/Frequently lift and/or move up to 50pounds

     Rarely/Never Occasionally Regularly/Frequently lift and/or move up to 100 pounds

     Rarely/Never Occasionally Regularly/Frequently lift and/or move over 100 pounds

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