Foreign Trade Data in Master Records ( SAP MM )
Master data relevant to foreign trade that is used throughout the entire logistics chain in Materials
Management (MM) and Sales and Distribution (SD) documents.
This section provides a detailed list of the data relevant for using SAP's Foreign Trade (FT)
application component in vendor, purchasing info, material, and customer master records. The system‘s automated foreign trade processing depends on complete master data.
To ensure efficient import and export processing, maintain the master data thoroughly.
Vendor Master Record
To go to a vendor master record from the SAP standard menu, choose Logistics ? Materials
management ? Purchasing ? Master data ? Vendor ? Purchasing
You can maintain data relevant to foreign trade on the following screens of the vendor master:
– Vendor’s city
– Postal code
The vendor’s country helps indicate import transactions in MM documents. You need the
vendor’s region for declarations to the authorities.
This screen contains accounting data including the vendor’s VAT registration number.
The system copies the vendor’s VAT registration number from the vendor master record
to the purchase order as a default value.
• Purchasing data
– Order currency
– Terms of payment
– Mode of transport
The mode of transport indicates how the imported goods cross the border. – Office of entry (at the border)
The border customs office code specifies the office through which goods usually
arrive in the country. The vendor master record supports only one Office of entry.
– Purchasing group
To display or maintain data for preference processing from this screen, choose Extras ?
Purchasing Info Record
The purchasing info record represents the link between the vendor and the material delivered
and overrides the vendor master record. Communication between the vendor and your plant can
be made easier using purchasing info records. To go to a purchasing info record from the SAP standard menu, choose Logistics ? Materials
management ? Purchasing ? Master data ? Info record.
You can maintain data relevant to foreign trade on the following screens:
• General data
– Country of origin
– Region of origin
– Certificate category (the type of certificate—for example, a certificate of origin—
issued by the vendor)
– Certificate number
– Date until which the certificate of origin is valid To display or maintain data for preference processing from this screen, choose Extras ?
• Purchasing organization data 1
– Planned delivery time
– Standard quantity
– Confirmation control key
– Export/import procedure
– Net price
Material Master Record
To go to a material master record from the SAP standard menu, choose Logistics ? Materials
management ? Material master ? Material.
You can display or enter data relevant to foreign trade in the following views of the material
• Basic data 1
– Base unit of measure – Material group – Division
– Net weight
– Gross weight