IT Plan Submittal FY2005-FY2006
Detail and Format for Executive Agency/Department
As a result of changes in the CIO statute and the need to update the Executive Branch Strategic IT Plan, the IT planning process is modified for FY2005.
The CIO’s Office has worked with the agencies to refine the agency IT plan format and requirements. The finalized requirements have been submitted to the rule-making process for adoption as required under Utah Code Section 63D-1a-303.
Formal Review Process for Agency IT Plans
; Agency Submits IT Plan July 1, 2004 to CIO’s Office
; CIO’s Office sends a copy to ITS and to OPB
; CIO and ITS review plans
; Distribute ITS plan to agencies
; ITS sends written review to CIO by August 1, 2004
; CIO reviews plans and has dialogue with agencies
; Plan approved or not approved by September 17, 2004
General instructions for submitting agency IT plans to the CIO
Due date: July 1, 2004.
Format: MS Word and
MS Excel (Tables & Matrices -double click to open in Excel )
The Excel templates are provided in a separate Excel file.
Plan Year: FY2005 and preliminary FY2006 information
Submit Plan to: CIO’s Office
Amending Plan: A Plan Amendment shall be submitted for any significant change
in a project(s)or if an IT supplemental appropriations is requested during the
IT Plans should include the following three sections:
I. Executive Summary
II. IT Plan Details
III. Proposed Projects
Provided as separate documents are the (1)Verification Form, (2) Excel
spreadsheets and (3) Risk and Severity Worksheets.
I. Submit an Executive Summary
The Executive Summary is a brief two-page summary of IT accomplishments and plans supporting your vision and a summary of your IT budget. Questions 2, 4 and 5 can be answered for each Division rather than at the Department level. All other questions should be answered for the entire Department or Agency.
1. Department/Agency Mission Statement
2. List Your Department/Agency Business Objectives that have IT projects
supporting them (top 5-10)
3. Statement of IT Vision/Mission
4. Accomplishments of 2003
5. Describe IT alignment with business objectives by completing the following
matrix of proposed project and business objectives.
Place an “X” where each Proposed Project supports specific Business
Objective(s); a brief statement of each business objective should be
included in the matrix. (Double click on matrix below to open in Excel or
go to template provided in the separate Excel spreadsheet.) Example Matrix: Proposed Projects and Dept./Agency Business Objectives (check all that apply)
...Business Objective 1
Project CBusiness Objective 2
Business Objective 3
Business Objective 4 2
6. IT Budget Summary for your Department/Agency
(Double click on table below to open in Excel or go to template provided in the Excel
DP Current Expense$0$0$0
DP Capital Expense
IT Salaries & Benefits**
*Round to nearest 000's
**Base on IT class code positions
7. Executive Official’s Verification
To be valid the Verification form must be sent to Jeannie Watanabe from the email box of the Department Executive Director or in the case where the executive agency that is not a department, by the highest ranking official within that agency. This document shall be considered part of the Department/executive agency’s IT Plan submittal. The “Verification” is provided as a separate document.
II. Submit IT Plan Details
Instructions: Agency IT plans will be reviewed for alignment with and support of the Executive Branch Strategic IT Plan. Please reflect this in the presentation of your agency IT plan. ITS will also review agency IT plans so future infrastructure needs can be anticipated. IT Plan details may be submitted for each division; however, the preferred format is information provided at the department level.
; Complete sections 1 through 6.
; Complete a project description for each IT project using the “Proposed Project
1. IT Assets
a. Inventory of Dept./Agency applications
Check boxes that apply to each application and list the business objective(s)
supported by the application. (Double click on table below to open in Excel or
go to template provided in the Excel spreadsheet.)
Inventory of Department/Agency Applications (complete for each application):
Check the information that applies
within last year)Name:
MaturePurpose (limit to 25 words):
t within next
Objective that is
b. IT Personnel Summary
(Double click on table below to open in Excel or go to template provided in
Computer Support Specialists
Technical Support Specialists
Information Technology Analysts
DP Security Specialists
IT Storage Management Specialists
Other IT Staff
the Excel spreadsheet)
2. Security Plan
__ Department has a written security plan that is followed.
__ Department is preparing a written security plan.
__ There is no current security plan.
3. Disaster Recovery/Business Resumption Plan
__ Department has a written plan that is followed.
__ Department is preparing a written plan.
__ There is not current disaster recovery/business resumption plan.
4. FY2005: If a supplemental IT appropriation is anticipated, describe.
5. FY2006: Describe anticipated changes in objectives, projects or initiatives.
6. FY2006: If a building block request for an IT appropriation is anticipated, describe.
III. Template for Proposed Project
Definition of “Project”: A project is investment in development of a new application/system or to upgrade or enhance an existing information system.
1. This project is a
___ Division (or other dept. sub-unit) project; identify ___________
___ Department project
___ Cross-department project
2. Project Name:
3. Project Manager:
4. Proposed Project Purpose (check all that apply):
___ Maintain/enhance existing infrastructure
___ New infrastructure
___ Maintain/enhance existing application/product
___ Develop new application/product
___ Support of UCA 46-4-503
___ Pilot project
___ Implement/enhance GIS
___ Collaboration with local government
___ Public/private partnership Other, please specify:______________________
5. Supports Executive Branch Strategic Goals (check all that apply)
___ Government services online
___ Integrated enterprise information systems and infrastructure
___ Maintain a competent IT workforce
___ Availability of high-speed Internet access
___ Improve IT governance
___ Measure, track and report performance/satisfaction for delivery of services
___ Ensure confidentiality, integrity, privacy and availability of data
6. Proposed Project Description (Describe project and its anticipated benefits.)
7. List any performance measures used by the agency for implementing the agency’s
information technology objectives.
8. Check the impact on ITS services that may result with the development of this project.
(Double click on table below to open in Excel or copy template provided in the Excel
ITS SERVICESITS SERVICES
No ChangeNo ChangeApplication ConsultingApplication Hosting (Linux)Consulting Services (Other Technical)Application Hosting (Mainframe)
Less UseLess UseDatabase Administration (DBA) ServicesApplication Hosting (UNIX)Network PlanningApplication Hosting (Windows)
Phone TechniciansDatabase Hosting Services (ADABAS)Security ConsultingDatabase Hosting Services (DB2)Systems DevelopmentDatabase Hosting Services (Oracle)Web Site Design ServicesDatabase Hosting Services (Other)Wireless Installation ServicesSunOne Application ServerWiring and CablingWeb Hosting Services (Colocated)
Web Hosting Services (Managed)Dialup ServicesWeb Hosting Services (Shared)
Directory Services (UMD Integration)WebSphere Application ServerDSL Service
ISDN ServiceAutomated Backup Services
Video ConferencingCOOP Services (Business Continuity)VoIPManaged Disk Storage
Mainframe Disk StorageAsset Management & TrackingTape Storage (Mainframe)Desktop Management ServicesTape Storage (Open Systems)Server Administration Services
Actuate Reporting ServicesApplication and Server Monitoring ServicesMainframe Line PrinterSecurity MonitoringMainframe Laser Printer (Simplex)Capacity Planning ServicesMainframe Laser Printer (Duplex)Call ManagementApplication Support
Long DistanceInfrastructure Support
9. Project Estimated Start Date: ____________
End Date: ____________
10. Estimated Project Cost:
(Double click on table below to open in Excel or copy template provided in the Excel
Fiscal YearLabor CostsHardware CostsSoftware CostsContract ServicesOtherTotal Cost Est.FY2005$0
11. Estimated Annual Operation/Maintenance Costs: _$____________
To determine a Risk and Severity Level for the proposed project use the attached worksheets.
12. Risk Level: ____High ____Medium ____Low
13. Severity Level: ____High ____Medium ____Low