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Banner Student

By Ruby Flores,2014-05-19 04:38
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The Admission team remains behind on report development and the Project Management Team has developed strategies to provide more support resources to the

    Banner Student Implementation Project

    Monthly Report: November

    The Banner Project teams maintained steady progress in November. All of the project

    teams were successful in staying on track in terms of the project schedule. The two

    modules in production, Admission and Financial Aid, are using Banner in their day-to-

    day work, and resolving Banner problems as they arise.

    Banner Team updates:

    Admission: As in October, the Admission Team’s work this month focused on

    resolving production problems and developing new reports in Banner. It has been

    something of an up-and-down month, as unexpected difficulties cropped up and were

    resolved. But the team ended the month strongly, with confidence that production

    issues will continue to be managed successfully. For undergraduate admission, a

    critical date is December 14, when early decision applicants will receive admission

    decisions through Banner. CIS conducted the first rounds of performance testing,

    which tests the ability of our systems to respond effectively when about 2,000 users

    seek access almost simultaneously; the results support Admission’s readiness for the

    early decision announcements. The Admission team remains behind on report

    development and the Project Management Team has developed strategies to provide

    more support resources to the team.

Financial Aid: The Financial Aid Team successfully completed an upgrade of the

    software in November and is now fully operational in Banner. Like Admission,

    Financial Aid is working on production issues, training, and report development. The

    team’s task initiation and completion rates in November were excellent.

    Registration and Records: The next major milestones in the Banner project will occur in Registration and Records. Task initiation and completion rates were very

    strong in November. The team neared completion of the first milestone, the

    catalogue/schedule conversion, and is on track to meet the General Student

    conversion in February. As of the end of the month, staffing issues for the team had

    been resolved. Also the project plan for the R&R module was thoroughly reviewed

    and analyzed, giving the project management team a necessary tool for supporting the

    team’s continued progress. The high volume of work in the spring, as well as the

    number of different critical paths that must be pursued simultaneously, creates some

    intrinsic project risks that will continue to be the focus of project management’s

    attention for the near term.

    Accounts Receivable: The AR team continues to make excellent progress toward its 2007 target go-live. The team has sustained excellent task initiation and completion

    rates and the team is fully staffed.

    Additional updates:

    ? Project communications in November focused on faculty and academic

    departments. Nancy Dunbar, Banner Project Owner and either Rob Fitzgerald or

    Sherry Gubata from the Registrar’s office visited twenty-five departments and

    committees in November; nearly 20 more are scheduled in December. Student

    meetings will occur in December as well.

? The Banner Project web page provides regular project updates.

     http://brown.edu/web/intranet/banner/

    Project Risks:

    High-level project risks will continue for much of the implementation period. Project

    staffing, reporting, and project complexity are risk themes that are constant and important

    enough to warrant monthly commentary.

? Since the restart of the Banner Project in March, we have experienced a number

    of challenges arising from the loss of key project personnel. The Project

    Management Team, where possible, has worked with Brown office directors to

    develop contingency plans and strategies, although we recognize that the project

    remains vulnerable to staff changes, especially at critical project junctures.

    Staffing gaps in November were adequately managed and did not significantly

    impact the project schedule.

? Banner reports are critical to the business practices of all offices using Banner.

    Staffing of the Reporting Team is nearly complete and we have made progress in

    terms of monitoring and tracking the development of reports. Nonetheless, most

    Banner modules are behind in report development. Since we anticipate that the

    demand for reports will continue to grow, this is an area of the project that the

    management team must watch carefully.

? Project complexity increases monthly. As each module moves into production,

    more project members confront production issues, while also remaining actively

    involved in overall project work. Second, the data conversions associated with

    Registration and Records are extremely complicated and will affect many offices.

    Third, in addition to data conversion, the Technical Team is developing many

    new interfaces, managing product installations and upgrades, and overseeing

    performance testing. Fourth, the demands on the Reporting Team’s time expand

    with each element of the implementation. And finally, on campus, there are

    multiple demands for information, training and support, particularly focusing on

    the pre-registration milestone.

Looking Ahead to December:

    ? The Registration and Records team will celebrate it's first milestone with the

    completion of the Catalogue/Schedule conversion in early December.

    ? The Banner implementation includes a technical project called “Performance

    Testing” intended to test the capacity of the overall system to sustain the load

    expected during peak use periods. One period of peak demand occurs when

    applicants log on to Banner to learn whether they have been admitted.

    Performance testing began in November and will be completed in December and

    will help us evaluate our readiness for that event.

    ? On-campus discussions of Banner with academic departments will continue.

    Student and community discussions for January and February will be planned.

    ? The Banner Steering Committee will continue planning “Phase II” Banner

    projects. In planning the Banner implementation, the project team prioritized

    essential functionality for all of the student offices for Phase I of the project

    (which continues through December, 2007). Consequently, there are many uses of

    Banner that are highly desirable but not yet built. All of these items will be

    evaluated, prioritized, budgeted and planned from Phase II.

    Banner Project Management Team: Nancy Dunbar, Project Owner

     David Whiting, Project Director

     John Styer, Deputy Director

     Cindy Blair-Miller, SunGard Rep

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