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TASK WORKSHEET

By Lawrence Turner,2014-05-18 13:15
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TASK WORKSHEET

    FINAL EDITED TASK LISTING

     CLASS: ACCOUNTING ADMINISTRATOR I (SUPV)

     NOTE: Each position within this classification may perform some or all of these tasks.

    Task Task #

    Plans and reviews the work of staff in performing special accounting functions and special projects related to major

    changes in DGS organizations to provide accounting information to program managers in accordance with SAM, Board 1. of Control Rules, DPA Rules, Government Code (including the Prompt Payment Act and Small and Minority Business

    sections) and generally accepted accounting principles.

    Follows-up on the results of staff work assignments and projects in order to ensure completion of assignments in a 2. timely manner using various software programs, and conducting periodic status meetings.

    Serves on exam panels or interview panels to hire and to assess employee readiness for promotions in accordance 3. with SPB rules and regulations, and EEO practices utilizing sound management and personnel practices.

    Develops and implements individual employee training and employees’ performance reports to determine staff training 4. and professional growth opportunities by providing challenging work assignments utilizing sound management and

    personnel practices.

    Encourages and supports subordinate employees in taking responsible risks to develop improved or innovative 5. solutions to work-related problems by using sound business and personnel practices.

    Recognizes the efforts and accomplishments of staff and appropriately celebrate employee achievements through 6. positive feedback when appropriate.

    Documents employee performance for coaching, counseling, and disciplinary activities by maintaining current 7. personnel files in accordance with DPA rules and regulations and Departmental policies and procedures.

    Coordinates the efficient use of staff resources in order to complete workload activities on a timely basis by conducting

    8. special studies of accounting operations or workflow utilizing statistical data, various computer software program, etc.

    using sound business practices.

    Oversees and/or analyzes requests to change accounting systems to improve the processing of accounting information

    9. which includes full testing or approval of change requests in order to improve processes and custom reports utilizing

    various software programs (i.e., ABMS, CALSTARS, etc.) using sound business practices.

    Coordinates the resolution of accounting system errors or problems with the Office of Technology Resources staff to

    10. provide accurate financial information utilizing various software programs (i.e., ABMS, etc.) using sound business

    practices.

    Shared/Testing/Job Analysis/Initial Task Listing New 10/31/02

    FINAL EDITED TASK LISTING

     CLASS: ACCOUNTING ADMINISTRATOR I (SUPV)

     NOTE: Each position within this classification may perform some or all of these tasks.

    Task Task #

    Prepares and submits correspondence for direction, implementation, and/or clarification of financial policies and

    procedures and for the Activity Based Management System (ABMS) intranet website so that users can better 11. understand the functionality of ABMS using various software programs in accordance with Departmental policies and

    procedures.

    Oversees and/or conducts training for DGS staff or clients on the various accounting reports and/or financial modules

    12. to keep staff updated on various changes to procedures and continuously maintain the proper skill levels for end users

    using various software programs and training manuals in accordance with Departmental policies and procedures.

    Oversee and/or acts as a liaison/financial consultant between the Accounting Office, the Budget Office, the Human

    Resources Office, and DGS Offices making significant reorganizations in order to improve functionality and/or minimize 13. accounting and financial related problems using various software programs, telephone, etc. as determined by changes

    in program requirements.

    Analyzes legislation or major program changes for the potential fiscal impact to accounting operations using sound 14. business practices in accordance with State laws and regulations.

    Interprets provisions of collective bargaining agreements to ensure compliance in the course of supervising 15. represented employees.

    Promotes the department’s equal employment opportunity policies and practices in making hiring decisions and 16. employment decisions.

    Oversee and review the preparation and completion of financial reports and year-end statements in order to provide 17. accurate financial information utilizing various computer software programs in accordance with SAM, SCO policies and

    procedures, Government Code and generally accepted accounting principles.

    Reviews and monitors internal controls, separation of duties, Departmental audits and develops tools to correct and

    18. prevent financial audit findings utilizing SAM, SCO policies and procedures, Government Code and generally accepted

    accounting principles.

    Meet with department managers, supervisors and representatives of control agencies on accounting and audit issues

    19. to promote sound fiscal practices utilizing SAM, Board of Control Rules, DPA Rules, Government Code (including the

    Prompt Payment Act and Small and Minority Business sections) and generally accepted accounting principles.

    Assumes responsibility for the management office, in the absence of the Accounting Administrator II, to ensure the 20. continued safe and efficient operation utilizing sound management practices.

    Shared/Testing/Job Analysis/Initial Task Listing New 10/31/02

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