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STATEMENT OF DUTIES

By Sherry Peters,2014-05-18 11:18
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STATEMENT OF DUTIES

    STATEMENT OF DUTIES

    POSITION: Principal Financial Auditor VACANCIES: 40210

    REPORTS TO: Manager Financial Audit

    LOCATION: Launceston

    CLASSIFICATION LEVEL: Professional Employees Award Level 4

    EMPLOYMENT STATUS: Permanent Full Time

PURPOSE OF POSITION:

    The Financial Audit business unit delivers the Office’s statutory financial audit program. This results

    in the issue of audit opinions, Management Letters and reports to Parliament analysing financial

    results and audit findings aimed at providing Parliament with independent advice and

    recommendations on the performance of the Tasmanian Public Sector (including local government)

    and StateOwned entities.

As a senior professional, the incumbent applies financial skills, knowledge, and audit methodology to

    examine and audit and public sector bodies. As the major contact for senior managers in client

    organisations, this role is pivotal in managing the conduct of audits and achieving the Office strategic

    objective of improving public sector accountability.

MANAGEMENT AND CONDUCT OF FINANCIAL AUDITS

    The matrix below sets out the general approach taken with regard to the responsibilities of different

    levels of audit staff within the Financial Audit Business Unit. This position is highlighted (bold and in

    larger font) in the matrix. It should be noted that this matrix represents a general rule only and that, in

    reality, variations may occur due to staff shortages or absences, staff development or other reasons.

    However, it is provided to place this Statement of Duties in context.

The Engagement Leader is the primary contact of the audits specified.

    The Team Leader is the person responsible for the day to day management of audits specified.

Nature of Audit Person who Engagement Team Leader Audit Staff

    Client signs Audit Leader

    Report (under

    delegation)

    Key Accounts Auditor-General Manager Financial Senior Financial Principal

    Audit Auditor Financial Financial Auditor Auditor Audit Cadet

    High Risk General Manager Senior Financial Financial Auditor Principal

    Financial Audit Auditor Audit Cadet Financial Services Auditor

    Medium Risk Manager Financial Senior Financial Financial Auditor Financial Auditor

    Audit Auditor Audit Cadet

    Low Risk Senior Financial Financial Auditor Financial Auditor Principal

    Auditor or Audit Cadet Audit Cadet Financial Financial Auditor

Auditor

________________________________________________________________________________

    NATURE AND SCOPE

    This is a senior professional position with a strong field and operational focus. It is responsible for the planning and execution of allocated financial audits, coordinating, reviewing and guiding the work of subordinates involved in these audits and managing associated administrative and people

    management issues. The position interprets accounting and auditing standards and legislation and provides written reports and opinions as well as recommendations to enable clients to improve their accounting practices. Specific investigative reviews may also be conducted at the request of the Auditor-General. The position manages high risk audit clients and develops a strong client

    relationship with all organisations within the portfolio of audits assigned to them.

    Major demands stem from the wide range of organisations topics and accounting standards dealt with, competing deadlines, client requirements and Office needs. The communications focus of the

    position is on conveying, explaining and clarifying information, concepts and ideas to clients and achieving negotiated outcomes with them.

________________________________________________________________________________

    KEY RESPONSIBILITIES:

    1. Plans audits and allocates audit responsibilities to assigned staff. Personally responsible for the

    day-to-day conduct of audits of key accounts (as team leader) and the management of other

    audits as assigned.

    2. Provides leadership and guidance to staff conducting audits and reviews reports and

    correspondence produced by them.

    3. Manages audits to ensure that they are completed in accordance with time, budgetary and quality

    requirements.

    4. Maintains regular contact with senior management in client organisations to ensure that they are

    kept informed of the progress of audits and any matters that may impact on management and

    reporting in their organisation.

    5. Prepares and provides reports, opinions, correspondence and presentations to clients and seeks

    to resolve differences of opinion.

    6. In consultation with clients, prepares drafts for the Auditor-General’s Report to Parliament.

    7. Provides high level technical advice, on auditing practices and the interpretation of accounting and

    auditing standards, to senior client and Audit Office staff.

    8. Utilises administrative tools to ensure that all resources controlled (people, time, funds etc) are

    accounted for and utilised effectively and efficiently.

    9. Contributes to the development of business unit plans and the measurement of performance

    against critical success factors arrived at and contributes to the overall functioning of the Office

Performance is measured against Key Performance Indicators that are developed and agreed to for

each role in the Office.

KEY COMPETENCIES (Selection Criteria)

1. Customer Analysis & Partnership

    Creating and developing longer term relationships with customers and others. 2. Influence & Impact

    Authoritatively representing the Office to gain acceptance and commitment from a range of

    people. Taking a leading and active role in shaping the agendas of discussions, what is being

    sought from interactions and how this can be achieved. 3. Motivates Others

    Providing the team with a clear sense of purpose and direction and an environment that

    encourages a desire and willingness to perform at a high level with enthusiasm.

4. Coaches for Performance

    Evaluating and managing all levels of performance and providing appropriate assistance and

    resources to enable optimum performance to be consistently delivered. 5. Judgement & Decision Making

    In new and differing situations and/or under stress, and/or being presented with a large range

    of information or options, reaching well reasoned, logical, factually based, conclusions and

    developing appropriate solutions or responses.

    6. Innovation

    Identifying ways to improve how business is done and, by taking sensible risks, being prepared

    to make mistakes and considering a wide range of factors (including those not traditionally

    associated with the work area), generating imaginative alternative approaches. 7. Operational Planning

    Translating strategies and long term targets and priorities into implementation plans, including

    comprehensive project plans and multi-facetted schedules. Making contingency plans and

    balancing and prioritising multiple demands.

    8. Understanding & Application of Functional Knowledge (Professional)

    Applying strong functional skills to critically evaluate and comment on relevant information and

    issues. Identifying key issues, trends and inconsistencies and their implications for the

    business.

ESSENTIAL QUALIFICATIONS:

    ? A tertiary qualification at degree level in a relevant discipline from a recognised tertiary institution;

    and

    ? Completed the certified practicing accountant certificate program or chartered accountant

    certificate program and three years supervised/mentored practical experience or five years

    unsupervised experience in finance and/or accounting and/or business advice and/or auditing; OR

    three years supervised/mentored practical or five years unsupervised experience in the relevant

    discipline and/or in management

DESIRABLE QUALIFICATIONS:

    Driver’s Licence ________________________________________________________________________________

    SPECIAL REQUIREMENTS:

    ? Significant out of hours work may be required during the Audit report period (ie. July to October)

    and some work outside normal hours may be required at other times.

    ? Generally, periods of leave will not be granted between July and October.

    ? May be required to undertake intrastate/interstate travel.

    ? May be assigned to other locations within the Office to perform work of a similar nature

POSITIONS REPORTING TO THIS POSITION:

    While no formal reporting relationship exists, this position provides day to day leadership, guidance

    and work allocation (as engagement leader or team leader) to Senior Financial Auditors, Financial

    Auditors, Audit Cadets and other staff.

ENVIRONMENT AND CONTEXT:

The Vision of the Tasmanian Audit Office (TAO) is Excellence in Audit Services and the Mission of

    TAO is to provide Parliament with independent opinion, advice and recommendations on the performance of the Tasmanian Public Sector (including local government and State-Owned entities).

Employment in the State Service is covered by the State Service Act 2000. Heads of Agency are

    required to uphold, promote and comply with State Service Principles that are set out on Section (7)

    of the State Service Act 2000 and, as set out in the State Service Code of Conduct (State Service

    Act 2000 Section 9) employees are required to behave in accordance with these principles. In

    addition, employees of the Tasmanian Audit Office are required to act in accordance with the Code Of Conduct of the TAO and sign an agreement indicating that they understand this requirement.

TAO promotes equity in employment. It provides workplaces that are free from discrimination and it

    recognises and utilises the diversity of the community it serves. In doing this it acknowledges the

    individual differences that can contribute to the capacity of a person to perform the inherent

    requirements of the job.

    TAO is committed to high standards of Occupational Health and Safety and all employees are expected to maintain safe working conditions and practices. Smoking is prohibited in State

    Government workplaces and vehicles.

Employees can expect to work extensively with information management systems and screen based

    equipment. This is to be done in accordance with the TAO Privacy and Information Management policies.

Prepared by: David Strong

    Title: General Manager Strategy and Governance Date: 14 June 2007

Statement of Duties Approved by: Mike Blake

    Title: Auditor-General Date: 14 June 2007

Classification Approved by: Mike Blake

     Title: Auditor-General Date: 14 June 2007

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