Federal Fiscal Year 2009
Emergency Operations Center
Grant Program Application Instructions
The U.S. Department of Homeland Security‟s (DHS) FFY 2009 Emergency Operations Center (EOC) Grant Program is intended to improve emergency
management and preparedness capabilities by supporting flexible, sustainable,
secure, and interoperable EOCs with a focus on addressing identified
deficiencies and needs. $12,357,500 is available nationally to be awarded on a
competitive basis for construction or renovation grants for eligible state, local or
tribal government‟s principal Emergency Operations Centers (EOCs). This
grant program is not intended to fund the construction or renovation of state,
local, or tribal Fusion Centers.
? Each state, local, or tribal EOC may request funding for only one
construction or renovation project. Multiple applications and/or multiple
projects from eligible entities will not be reviewed nor submitted to the U.S.
? “Construction” as defined in this program refers to building a new facility or
any changes to the footprint of an existing facility; while “renovation” refers
to internal improvements to an existing facility. Construction or renovation
projects requested and funded under the EOC Grant Program must
directly support EOC mission goals and cannot supplant projects/activities
funded via the Homeland Security Grant Program or Emergency
Management Performance Grant Program.
? This grant requires a 25% grantee cost share cash or in-kind match (see
page 5 for more information).
Maximum Funding Request: EOCs may request up to $1,000,000 for
construction projects or up to $250,000 for renovation projects through the FFY
2009 EOC Grant Program.
Performance Period: The period of performance for the FFY 2009 EOC Grant
Program is 36 months.
Eligible Applicants: State, local, or tribal principal EOCs may apply.
Applicants must submit applications to the Executive Office of Public Safety and
Security (EOPSS). EOPSS will submit applications to the U.S. DHS.
To be eligible to receive FFY 2009 EOC Grant Program funding, applicants must
meet National Incident Management System (NIMS) compliance requirements.
The NIMSCAST will be the required means to report FFY 2008 NIMS compliance
for FFY 2009 preparedness award eligibility.
Investment Justification Applicants must use the EOC Investment Justification Template developed
by DHS to submit an application through EOPSS. This format establishes the
required Investment Justification content and helps ensure that submissions are
organized in a consistent manner while addressing key data requirements.
The Investment Justification Template is posted on the EOPSS website here:
The Investment Justification must: 1) Be created and submitted in Microsoft
Word; 2) Not exceed five (5) single-spaced pages, in 12 point Times New Roman
font, with a minimum of 1” margins. Applicants are required to adhere to section
headings, page restrictions, and character limitations within the Investment
Separate attachments will neither be accepted, nor reviewed. Additionally,
scanned or imaged applications will not be accepted.
When completing the Investment Justification, please note the following:
? Under Section I of the Investment Justification Template („Applicant
Information‟), all applications are „competitive EOCs‟. In addition, you do
not need to submit a „Dun and Bradstreet Number‟. This information will
be supplied by EOPSS.
? A certification that a facility assessment has been conducted and an
outline of how the project will address the identified deficiencies or needs
identified in the assessment must be provided.
? An evaluation of the enhanced capability accomplished with completion of
the proposed project and a description of any preexisting planning that
may have occurred must be provided.
? Applicants do not need to complete nor submit the SF 424C form that is
referenced in Section VI (Funding Plan) of the Investment Justification.
EOPSS will complete this form.
? The hazard-resistance design guidance documents referenced in Section
V (Pre-Existing Planning) may be found on the FEMA Library website here:
? The Massachusetts Statewide Communications Interoperability Plan may
be found here: http://www.mass.gov/Eeops/docs/eops/ma_scip_public.pdf
EOC Grant Program funds may only be expended for EOC construction or
renovation costs. Funds must be spent in compliance with applicable rules and
regulations noted in the full EOC Grant Program Guidance and Application Kit
available at: http://www.fema.gov/government/grant/eoc/index.shtm.
Planning costs to support the EOC construction or renovation activities are
allowable. Planning activities include the following:
? Developing plans, protocols, or procedures for the operation and use
related to new capabilities as a result of the construction or renovation;
? Conducting physical security assessments;
? Ensuring EOC continuity of operations;
? Analyzing constructed or renovated space to support the design and
implementation of protection systems (e.g., fire protection and
suppression, atmospheric filtration, explosives mitigation).
EOC Grant Program Equipment
Allowable equipment categories for FFY 2009 EOC Grant Program are listed on
the web-based version of the Authorized Equipment List (AEL) on the Responder
Knowledge Base (RKB), which is sponsored by FEMA at: http://www.rkb.us.
The select allowable equipment includes equipment from the following AEL
? Explosive Device Mitigation and Remediation (Category 2)
? Information Technology (Category 4)
? Cyber-Security Enhancement Equipment (Category 5)
? Interoperable Communications Equipment (Category 6)
? Power Equipment (Category 10)
? CBRNE Reference Materials (Category 11)
? Physical Security Enhancement Equipment (Category 14)
? CBRNE Logistical Support Equipment (Category 19)
? Other Authorized Equipment (Category 21)
States that are using FY 2009 EOC Grant Program funds to purchase
Interoperable Communications Equipment (Category 6) must consult
SAFECOM‟s coordinated grant guidance which outlines standards and
equipment information to enhance interoperable communications. This guidance
can be found at: http://www.safecomprogram.gov.
Additionally, applications that propose to use funds to purchase interoperable
communications equipment shall be forwarded by EOPSS to the Statewide
Interoperability Executive Committee (SIEC) for review.
All projects involving construction, building renovation, or building modification
are subject to environmental and historic preservation compliance requirements
and must be reviewed and approved by FEMA prior to implementation. This
review would be coordinated through EOPSS and begin before any EOC Grant
Program awards are made.
Management and Administrative (M&A) Costs Guidance
M&A activities are those defined as directly relating to the management and
administration of EOC Grant Program funds, such as financial management and
monitoring. Sub grantees may use a maximum of up to three percent (3%) of the
FFY 2009 EOC Grant Program funds to be used solely for management and
administrative purposes associated with the award.
EOC Grant Program funds may not be spent towards organization, training,
or exercise costs. In addition, EOC Grant Program funds may not be spent
? Expenditures for items such as general-use software (word processing,
spreadsheet, graphics, etc), general-use computers and related
equipment (other than for allowable M&A activities, or otherwise
associated preparedness or response functions), general-use vehicles,
licensing fees, weapons systems and ammunition.
? Costs to support the hiring of emergency managers or the hiring of sworn
public safety officers for the purposes of fulfilling traditional public safety
duties or to supplant traditional public safety positions and responsibilities.
? Activities unrelated to the completion and implementation of EOC
construction or renovation.
Grant recipients must meet a 75% Federal - 25 % grantee match requirement.
Grantee contributions must be from non-Federal sources.
FEMA The grantee‟s match may be met through cash or in-kind contributions.administers cost sharing requirements in accordance with 44 CFR 13.24, which
is located at: http://www.access.gpo.gov/nara/cfr/waisidx_07/44cfrv1_07.html.
Application Due Date:
Electronic Applications (in the Investment Justification Template format)
are due no later than 11:59 p.m. on February 13, 2009 and must be submitted to the following email address: Tracy.Brown@state.ma.us with the following subject line: “FFY 2009 EOC Grant Program”
In addition, four (4) Hard Copies of the Application/Investment Justification
must be mailed (postmarked by February 13, 2009) to:
Executive Office of Public Safety and Security
Office of Grants & Research
Homeland Security Division
10 Park Plaza
Boston, MA 02116
Attn: Tracy Brown
RE: FFY 2009 EOCGP
Revised hard copies (i.e., hard copies that differ from the submitted electronic
versions) will not be accepted.
Letters of support are not required nor requested.
Application review and award announcements
EOPSS will submit all eligible applications (that are received by February 13,
2009) to FEMA for review. FEMA will inform EOPSS of any awards. Upon receipt
of this information, EOPSS will notify all applicants. It is anticipated that FEMA
review and announcements will occur by September 30, 2009.
Written questions regarding the general application process may be sent to the
following email address: Tracy.Brown@state.ma.us. All questions must be in written format, and no questions can be answered by phone.