The State Preparedness Report mock-up is an illustrative document States and Territories can refer to when completing
their own State Preparedness Report. This mock-up provides sample narratives and charts
for the fictional ‗State of Samplia.‘ Much of the information presented in the mock-up is a The approach Samplia stylized adaptation of actual State data submitted to Department of Homeland Security took on the State (DHS). However, all potential identifiers have been changed to protect sensitive and Preparedness Report confidential State information. Correlations between fictional data presented in the mock-up is addressed in
various areas in the and actual State data, if any exist, are coincidental. mock-up, called “Samplia’s Approach”. This mock-up is purely illustrative, presents just one possible approach to the State Preparedness Report, and is not meant to be prescriptive. State Administrative Agencies States do not have to
model their approach (SAAs) are encouraged to expand upon the minimum requirements outlined in the State after Sampia’s Preparedness Report Guidance Document and customize their State Preparedness Report to approach; it is merely reflect the State‘s Homeland Security Strategy and preparedness environment. While one view on how to partnering with a State to create the mock-up, a realization was made that providing complete the Report. examples of ‗what not to do‘ was, in some cases, as valuable as examples of ‗what to do‘.
As such, a number of ‗quick tip‘ call-out boxes have been created in the mock-up to illustrate these concepts.
As stated in the Guidance Executive SummaryState OverviewCompliancePrioritiesDocument, States are required IIIIIIIIIIIIIVIVIIIIIIIIIIIIIVIVto include the following four ?Provides an overview of ?Provides background ?Discusses the State’s ?Reports on the State’s ?Provides an overview of ?Provides background ?Discusses the State’s ?Reports on the State’s the main sections of the information on the State compliance with the accomplishments the main sections of the information on the State compliance with the accomplishments sections in their respective State Preparedness National Incident (Optional)State Preparedness National Incident (Optional)?Summarizes the ?Summarizes the ReportManagement System State Preparedness Reports—ReportManagement System process the State used ?Discusses current process the State used ?Discusses current (NIMS)(NIMS)to collect stakeholder capabilitiesto collect stakeholder capabilitiesExecutive Summary, State input when creating the input when creating the ?Provides three-year ?Provides three-year State Preparedness Overview, Compliance, and State Preparedness targets for capabilitiestargets for capabilitiesReportReportPriorities—as identified in the ?Identifies Initiatives?Identifies Initiatives?Discusses monetary graphic to the right. ?Discusses monetary and non-monetary and non-monetary resourcesresourcesFor simplicity, this State Focus of Mock-UpFocus of Mock-UpPreparedness Report mock-up Priorities Section for the National Priority: Priorities Section for the National Priority: Expanded Regional CollaborationExpanded Regional Collaborationonly provides an illustrative
example of the Priorities Section.
Specifically, this mock-up addresses a single National Priority (Expanded Regional Collaboration) and a single
Capability/Other Factor (Intra-State Regional Collaboration). A State‘s actual State Preparedness Report would contain an Executive Summary, State Overview, a Compliance section, and a sub-section for each National Priority and
applicable State Priorities.
States are encouraged to use the FEMA Portal to obtain existing data and information relevant to their State Preparedness
Report. Data and information have been collected and prepared for each State/Territory and placed in the Secure Portal to
lessen the burden in preparation of the State Preparedness Report. For example, the following existing documents and
reports were referenced when creating this mock-up: State Homeland Security Annual Report (2005 and 2006),
Nationwide Plans Review (2006), State Investment Justification (2006), State Homeland Security Strategy (2007), and the
Program and Capability Enhancement Plan (2006). Detailed instructions on using the FEMA Portal to gather information
for your State Preparedness Report are included at the end of the mock-up.
The State Preparedness Report Mock-up is based on the fictitious State of Samplia. Basic characteristics of the State are
summarized in the table below. These data points are provided to support interpretation of the mock-up and drive the
capability levels described in the illustrative responses.
State Population ? 30,457,549
UASI Population (Tier 1) ? 1,397,455
Location of State ? Atlantic coast, between two coastal States Regional Structure ? Five regions (43 counties)
o Region 1 (North) – 10 counties, Dense coastal population,
Tier 1 Urban Area along coast
o Region 2 (West) –9 counties
o Region 3 (Central) – 13 counties
o Region 4 (East) – 7 counties, Dense coastal population
o Region 5 (South) – 4 counties Centers of population ? Regions 1, 2, and 3 contain 75% of the State’s population,
concentrated along the coast Industries ? Shipping
Common Hazards ? Hurricanes
? Forest Fires
??Region 1Region 1Tier 1 UASITier 1 UASI(North)(North)
Region 4Region 4
Region 5Region 5(Central)(Central)Region 2Region 2(West)(West)(East)(East)
Region 3Region 3
State Preparedness Report Mock-up Introduction and Overview ii
thAfter September 11, the State of Samplia embraced a regional approach to building preparedness for catastrophic events,
whether intentional, accidental, or natural in origin. As shown in the figure below, three organizational bodies form the
foundation of Samplia‘s regional structure:
State Preparedness and
Security Working Group
and Security Oversight
Regional Preparedness and Security Task Forces (R-PSTF)
Chair: SimonsChair: BakerChair: CoppolaChair: SmithChair: McLean
? State Preparedness and Security Working Group (PSWG)
Representatives from the five regional task forces and other key agency liaisons come together by discipline to
address statewide preparedness and security issues and develop universally applicable and accepted solutions. The
working group consists of an Executive Committee and several sub-committees that convene every two years.
Executive Committee: Appointed representatives from five principal State agencies with preparedness-related
responsibilities gather to identify existing and anticipated preparedness and security issues. The Executive Committee
creates and disbands sub-committees as necessary and appropriate. Represented State agencies include: Department of
Emergency Management and Public Safety; Department of Law Enforcement; State Fire Marshal; Department of
Health; and Department of Agriculture.
Sub-Committees (as of 9/30/2007):
Planning; Training; Statewide Exercise Initiatives; Equipment Standards; Interoperable Communications;
Health/Medical/Hospital/EMS; Critical Infrastructure
? Regional Preparedness and Security Oversight Committee (R-PSOC)
An advisory committee responsible for providing guidance to the Regional Preparedness and Security Task Forces.
The R-PSOC makes recommendations to the Governor and Legislature regarding the expenditure of funds and
allocation of resources related to preparedness and security efforts.
? Regional Preparedness and Security Task Forces (R-PSTF)
The operational component of Samplia‘s regional structure, the R-PSTF strategically develops and deploys regional capabilities to enhance local jurisdictions‘ response capacity for catastrophic events occurring in Samplia and
neighboring States. Each county sheriff may appoint two representatives to the R-PSTF. Chair and co-chair positions
are elected among the task force membership.
The R-PSTF structure is based on a statewide mutual aid agreement to which all counties and 92% of cities are
signatories. Several regional response teams are managed and coordinated through Samplia‘s R-PSTF structure.
These regionally-based response teams provide expertise in hazardous materials, search and rescue, weapons of mass
destruction, disaster medical assistance, public health, mass casualty, urban search and rescue, forensic response, and
waterborne security and can be deployed under the authority of the State during any emergency situation. Equipment,
State Preparedness Report Mock-up Introduction and Overview iii
training, and operational procedures for these regional teams are standardized statewide to allow for seamless surge
support should a situation require it. Samplia continues to build its regional response capacity and plans to fully
develop regional Multi-Agency Coordination (MAC) teams within the next three years to improve command,
coordination, and control of needs and assets during an emergency.
State Preparedness Report Mock-up Introduction and Overview iv
Under the leadership of the Governor, with support from the PSWG and R-PSOC, and with guidance
and fiscal support from the federal government, Samplia‘s accomplishments in Expanded Regional Collaboration have proven a high level of preparedness.
Some of Samplia‘s major accomplishments, with respect to
Expanded Regional Collaboration, are listed below and
Accomplishments should be specific broken into five sections: Regional Response Teams and the
events, products, or other outputs that R-PSTFs, Standardized Operational Guidelines, Training get you to where you are today. and Exercises, Fusion Centers, and Interoperability.
An example of an is:
Samplia trained 30 police officers in Samplia‘s Regional Preparedness and Security Task Forces FY 2007. (R-PSTF) are able to deploy specialty teams with a consistent level of training and equipment, enabling regions to collaboratively respond with confidence that all responders on-scene have a consistent, minimum level of training.
During Fiscal Year (FY) 2004-FY 2006, Samplia
accomplished the following: Samplia grouped ? Developed plans for centralized training facilities for accomplishments by the the regional waterborne security and SWAT specialty immediate past fiscal response teams year (FY’07) and by the ? Drafted the remaining two regional response plans by previous three fiscal years using the best practices learned from the prior five (FY’04-FY’06). As
response plans Accomplishments is an
optional section, States
have the flexibility to During FY 2007, Samplia accomplished the following: report on an ? Placed two State-level planners in each region, to accomplishment using support the R-PSTF function the format that works ? Secured funding to begin the implementation of the best for their State. MAC teams
? Improved response capacity for bomb and SWAT teams statewide and added waterborne and
forensic response teams in three of the five regions
The Samplia Division of Emergency Management Training and Exercises (S-DEMTE) provides
assistance in developing and conducting terrorism response
training and exercises for emergency responders, government
officials, healthcare providers, and others. The S-DEMTE Accomplishments should be written in additionally provides planning, training, exercises, response, past tense, as they are outputs or and equipment resources to all of Samplia‘s jurisdictions. products that have already been achieved. During FY‘04-FY‘06, Samplia accomplished the following:
An example of this is: Samplia ? Hosted 100 approved FEMA (formerly the Office of
30 police officers in FY 2007. State and Local Coordination and Preparedness)
Samplia State Preparedness Report 1
courses that were delivered to approximately 1,200 attendees
? Delivered 20 Incident Command System (ICS) courses and three ICS Train-the-Trainer
courses to approximately 120 attendees
During FY‘07, Samplia accomplished the following:
? Developed a Multi-Year Exercise Plan to assist with the coordination of the S-DEMTE
training and exercise efforts
? Opened a centralized Emergency Management Training Samplia also elected to
facility for all regional USAR teams, to provide standard group accomplishments
training on equipment and procedures by relevant sub-
components (e.g., Fusion
Centers). Another way to structure the Samplia has assisted in the development of the Nation‘s recognized accomplishments section best practices for fusion center development and operations, and would be by grouping the information and intelligence sharing. Samplia continues to advance entire section by fiscal the intelligence fusion process by providing a 24/7 situational year or calendar year. awareness component with the new addition of Samplia‘s
Investigative Support Center (SISC) at the State fusion center. SISC additionally provides 24/7
analytical assistance and facilitates regional collaboration and coordinated response. Samplia further
enhanced the operations of the fusion center by co-locating three full-time federal agency employees
at the fusion center in 2007.
During FY‘04-FY‘06, Samplia accomplished the following:
? Added the SISC in June 2006, providing 15 new support capabilities for the State fusion
? Participated in an on-site assessment conducted by DHS; DHS found Samplia to be in
compliance with DHS requirements for State fusion centers
During FY‘07, Samplia accomplished the following:
? Staffed a full-time DHS intelligence officer, FBI analyst, and Coast Guard officer at the State
? Funded and stood up three regional fusion centers and secured FY 2008 funding to build
fusion centers in the remaining two regions
Samplia has established regional interoperability by connecting counties to the Law Enforcement
Exchange (LEX) and through the acquisition of standardized mobile units that support interoperable
data and voice communications. Assigned to each region and deployable statewide, these units
provide ―plug and play‖ surge support during a catastrophic
Samplia used bulleted During FY‘04-FY‘06, Samplia accomplished the following: lists to describe
? Secured funding to connect counties to the LEX and to accomplishments. The
outcomes and impact of a purchase the necessary equipment to support regional
group of interoperability accomplishments will be discussed in the next During FY‘07, Samplia accomplished the following: section, Current ? Purchased 2 Mutual Aid Radio Caches (MARC), 1 Capabilities. Emergency Deployable Interoperable Communications
System (EDICS) unit, and 2 Emergency Deployable Data Sharing (EDDS) units
Samplia State Preparedness Report 2
Shortly after the 9/11 attacks, Samplia was divided
into five regions, each with a Regional Preparedness A is the impact an and Security Task Force (R-PSTF). Regional accomplishment or a series of planning combines input from law, fire, EMS, health, accomplishments has. hospital, emergency management, citizen corps, education, and communications to effectively An example of a is in bold prevent, protect against, respond to, and recover from below:
Samplia trained 30 police officers in FY catastrophic events.
This regional structure supports both Inter- and Intra-
State Regional Collaboration. Regional resources are
deployed through the R-PSTF on behalf of the State, a capability that was demonstrated during
Only one factor, Intra-State Regional Collaboration, has been developed for the
purpose of this illustrative Mock-up. Complete State Preparedness Reports should repeat
the types of analysis demonstrated here for every Capability and 'Other Factor' identified in
the State Preparedness Report Guidance document as deemed appropriate by each
Through the R-PSTFs, Samplia is able to deploy
specialty response teams – SWAT (within one hour), Samplia provided an EOC (within one hour), USAR (within one hour), overview of its current level HazMat (within two hours), Forensics (within two of capability as related to the
hours), and Waterborne Security (within three hours) – “other factor” Intra-State
Regional Collaboration. statewide and provide multiple back-up teams within 24
Samplia’s current level of hours, as necessary. In addition to following the same capability reflects the impact plans, protocols, and guidelines, each specialty response and outcomes of the team shares training and exercise curricula and accomplishments listed in facilities. This approach to regional collaboration the previous section. ensures continuity of response during a major event or
disaster. The rapid response capability of these teams
has proven very successful and valuable during the multiple deployments required during the
2004 and 2005 hurricane seasons. The teams are able to rescue 70% of the affected citizens and
restore 60% of the damaged land during a major event or disaster.
The R-PSTF structure enhances Samplia‘s ability to build capabilities using a cooperative
approach with consistent terminology, standardized equipment, and shared information
databases. The State of Samplia has a statewide mutual aid agreement, which was exercised
and utilized heavily throughout the 2006 and 2007 hurricane seasons and during the New
Year‘s Day tornado response. The current signatories to the Samplia statewide Mutual Aid
Agreement include the Sheriffs Association, Fire Chiefs Association, and the Department of
Law Enforcement. The State also maintains separate mutual aid agreements with the private
and non-governmental sector (e.g., Red Cross, public utilities). These Mutual Aid Agreement
Samplia State Preparedness Report 3
programs facilitate rapid emergency responses and ensure that any persons or land sustaining
physical damage as a result of natural or manmade disasters, will obtain emergency assistance
within 24 hours of the disaster.
R-PSTFs, supported by the State and regional response teams, are able to facilitate close coordination and the development of strong support relationships among regions and tribal entities. State planners, located in each region, facilitate the consistent interpretation of State
and national initiatives. These planners also track regional projects to discuss direction,
funding, implementation and to avoid duplicative funding.
Key personnel are staffed at the State fusion center. The co-location of the DHS and FBI personnel allows for immediate, real time information and intelligence sharing between
Samplia and our national partners. This allows Samplia to respond on average to 20% more of the population during a time of disaster. In addition, it also enables Samplia to intercept 65%
more intelligence than it was able to intercept prior to the co-location.
In addition to the regional specialty response teams, the State of Samplia also maintains common guidelines and coordinating bodies. First responders use common parlance and
operate from a single, shared, Field Operations Guide (FOG). In addition, the State is planning to implement MAC teams that will provide a common logistical support system during emergencies. The teams will facilitate the operation of the regional teams and manage resource
requests for local agencies, enabling a quick and coordinated regional response to major events
Samplia State Preparedness Report 4
are goals or objectives the State plans to Only one factor, Intra-State Regional accomplish within the next three Collaboration, has been developed for the purpose of years. For this year, the three-year
this illustrative Mock-up. Complete State targets will be achieved by 2010.
Preparedness Reports should repeat the types of
analysis demonstrated here for every Capability and
'Other Factor' identified in the State Preparedness
Report Guidance document as deemed appropriate
by each State/Territory.