FEMA National Preparedness Directorate NPD

By Erin Hunt,2014-05-17 19:59
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4 Jan 2008Opened a centralized Emergency Management Training facility for all regional USAR teams, to provide standard training on equipment and

The State Preparedness Report mock-up is an illustrative document States and Territories can refer to when completing

    their own State Preparedness Report. This mock-up provides sample narratives and charts

    for the fictional ‗State of Samplia.‘ Much of the information presented in the mock-up is a The approach Samplia stylized adaptation of actual State data submitted to Department of Homeland Security took on the State (DHS). However, all potential identifiers have been changed to protect sensitive and Preparedness Report confidential State information. Correlations between fictional data presented in the mock-up is addressed in

    various areas in the and actual State data, if any exist, are coincidental. mock-up, called “Samplia’s Approach”. This mock-up is purely illustrative, presents just one possible approach to the State Preparedness Report, and is not meant to be prescriptive. State Administrative Agencies States do not have to

    model their approach (SAAs) are encouraged to expand upon the minimum requirements outlined in the State after Sampia’s Preparedness Report Guidance Document and customize their State Preparedness Report to approach; it is merely reflect the State‘s Homeland Security Strategy and preparedness environment. While one view on how to partnering with a State to create the mock-up, a realization was made that providing complete the Report. examples of ‗what not to do‘ was, in some cases, as valuable as examples of ‗what to do‘.

    As such, a number of ‗quick tip‘ call-out boxes have been created in the mock-up to illustrate these concepts.

    As stated in the Guidance Executive SummaryState OverviewCompliancePrioritiesDocument, States are required IIIIIIIIIIIIIVIVIIIIIIIIIIIIIVIVto include the following four ?Provides an overview of ?Provides background ?Discusses the States ?Reports on the States ?Provides an overview of ?Provides background ?Discusses the States ?Reports on the States the main sections of the information on the State compliance with the accomplishments the main sections of the information on the State compliance with the accomplishments sections in their respective State Preparedness National Incident (Optional)State Preparedness National Incident (Optional)?Summarizes the ?Summarizes the ReportManagement System State Preparedness ReportsReportManagement System process the State used ?Discusses current process the State used ?Discusses current (NIMS)(NIMS)to collect stakeholder capabilitiesto collect stakeholder capabilitiesExecutive Summary, State input when creating the input when creating the ?Provides three-year ?Provides three-year State Preparedness Overview, Compliance, and State Preparedness targets for capabilitiestargets for capabilitiesReportReportPrioritiesas identified in the ?Identifies Initiatives?Identifies Initiatives?Discusses monetary graphic to the right. ?Discusses monetary and non-monetary and non-monetary resourcesresourcesFor simplicity, this State Focus of Mock-UpFocus of Mock-UpPreparedness Report mock-up Priorities Section for the National Priority: Priorities Section for the National Priority: Expanded Regional CollaborationExpanded Regional Collaborationonly provides an illustrative

    example of the Priorities Section.

Specifically, this mock-up addresses a single National Priority (Expanded Regional Collaboration) and a single

    Capability/Other Factor (Intra-State Regional Collaboration). A State‘s actual State Preparedness Report would contain an Executive Summary, State Overview, a Compliance section, and a sub-section for each National Priority and

    applicable State Priorities.

States are encouraged to use the FEMA Portal to obtain existing data and information relevant to their State Preparedness

    Report. Data and information have been collected and prepared for each State/Territory and placed in the Secure Portal to

    lessen the burden in preparation of the State Preparedness Report. For example, the following existing documents and

    reports were referenced when creating this mock-up: State Homeland Security Annual Report (2005 and 2006),

    Nationwide Plans Review (2006), State Investment Justification (2006), State Homeland Security Strategy (2007), and the

    Program and Capability Enhancement Plan (2006). Detailed instructions on using the FEMA Portal to gather information

    for your State Preparedness Report are included at the end of the mock-up.

    The State Preparedness Report Mock-up is based on the fictitious State of Samplia. Basic characteristics of the State are

    summarized in the table below. These data points are provided to support interpretation of the mock-up and drive the

    capability levels described in the illustrative responses.

State Population ? 30,457,549

    UASI Population (Tier 1) ? 1,397,455

    Location of State ? Atlantic coast, between two coastal States Regional Structure ? Five regions (43 counties)

    o Region 1 (North) 10 counties, Dense coastal population,

    Tier 1 Urban Area along coast

    o Region 2 (West) 9 counties

    o Region 3 (Central) 13 counties

    o Region 4 (East) 7 counties, Dense coastal population

    o Region 5 (South) 4 counties Centers of population ? Regions 1, 2, and 3 contain 75% of the State’s population,

    concentrated along the coast Industries ? Shipping

    ? Logging

    ? Tourism

    Common Hazards ? Hurricanes

    ? Forest Fires

    ? Floods

    ??Region 1Region 1Tier 1 UASITier 1 UASI(North)(North)

    Region 4Region 4

    Region 5Region 5(Central)(Central)Region 2Region 2(West)(West)(East)(East)

    Region 3Region 3


    State Preparedness Report Mock-up Introduction and Overview ii

    thAfter September 11, the State of Samplia embraced a regional approach to building preparedness for catastrophic events,

    whether intentional, accidental, or natural in origin. As shown in the figure below, three organizational bodies form the

    foundation of Samplia‘s regional structure:

    State Preparedness and

    Security Working Group


    Regional Preparedness

    and Security Oversight

    Committee (R-PSOC)

    Regional Preparedness and Security Task Forces (R-PSTF)


    Chair: SimonsChair: BakerChair: CoppolaChair: SmithChair: McLean

    ? State Preparedness and Security Working Group (PSWG)

    Representatives from the five regional task forces and other key agency liaisons come together by discipline to

    address statewide preparedness and security issues and develop universally applicable and accepted solutions. The

    working group consists of an Executive Committee and several sub-committees that convene every two years.

Executive Committee: Appointed representatives from five principal State agencies with preparedness-related

    responsibilities gather to identify existing and anticipated preparedness and security issues. The Executive Committee

    creates and disbands sub-committees as necessary and appropriate. Represented State agencies include: Department of

    Emergency Management and Public Safety; Department of Law Enforcement; State Fire Marshal; Department of

    Health; and Department of Agriculture.

Sub-Committees (as of 9/30/2007):

    Planning; Training; Statewide Exercise Initiatives; Equipment Standards; Interoperable Communications;

    Health/Medical/Hospital/EMS; Critical Infrastructure

    ? Regional Preparedness and Security Oversight Committee (R-PSOC)

    An advisory committee responsible for providing guidance to the Regional Preparedness and Security Task Forces.

    The R-PSOC makes recommendations to the Governor and Legislature regarding the expenditure of funds and

    allocation of resources related to preparedness and security efforts.

    ? Regional Preparedness and Security Task Forces (R-PSTF)

    The operational component of Samplia‘s regional structure, the R-PSTF strategically develops and deploys regional capabilities to enhance local jurisdictions‘ response capacity for catastrophic events occurring in Samplia and

    neighboring States. Each county sheriff may appoint two representatives to the R-PSTF. Chair and co-chair positions

    are elected among the task force membership.

The R-PSTF structure is based on a statewide mutual aid agreement to which all counties and 92% of cities are

    signatories. Several regional response teams are managed and coordinated through Samplia‘s R-PSTF structure.

    These regionally-based response teams provide expertise in hazardous materials, search and rescue, weapons of mass

    destruction, disaster medical assistance, public health, mass casualty, urban search and rescue, forensic response, and

    waterborne security and can be deployed under the authority of the State during any emergency situation. Equipment,

    State Preparedness Report Mock-up Introduction and Overview iii

training, and operational procedures for these regional teams are standardized statewide to allow for seamless surge

    support should a situation require it. Samplia continues to build its regional response capacity and plans to fully

    develop regional Multi-Agency Coordination (MAC) teams within the next three years to improve command,

    coordination, and control of needs and assets during an emergency.

State Preparedness Report Mock-up Introduction and Overview iv

Under the leadership of the Governor, with support from the PSWG and R-PSOC, and with guidance

    and fiscal support from the federal government, Samplia‘s accomplishments in Expanded Regional Collaboration have proven a high level of preparedness.

Some of Samplia‘s major accomplishments, with respect to

    Expanded Regional Collaboration, are listed below and

    Accomplishments should be specific broken into five sections: Regional Response Teams and the

    events, products, or other outputs that R-PSTFs, Standardized Operational Guidelines, Training get you to where you are today. and Exercises, Fusion Centers, and Interoperability.

    An example of an is:

    Samplia trained 30 police officers in Samplia‘s Regional Preparedness and Security Task Forces FY 2007. (R-PSTF) are able to deploy specialty teams with a consistent level of training and equipment, enabling regions to collaboratively respond with confidence that all responders on-scene have a consistent, minimum level of training.

During Fiscal Year (FY) 2004-FY 2006, Samplia

    accomplished the following: Samplia grouped ? Developed plans for centralized training facilities for accomplishments by the the regional waterborne security and SWAT specialty immediate past fiscal response teams year (FY’07) and by the ? Drafted the remaining two regional response plans by previous three fiscal years using the best practices learned from the prior five (FY’04-FY’06). As

    response plans Accomplishments is an

    optional section, States

    have the flexibility to During FY 2007, Samplia accomplished the following: report on an ? Placed two State-level planners in each region, to accomplishment using support the R-PSTF function the format that works ? Secured funding to begin the implementation of the best for their State. MAC teams

    ? Improved response capacity for bomb and SWAT teams statewide and added waterborne and

    forensic response teams in three of the five regions

    The Samplia Division of Emergency Management Training and Exercises (S-DEMTE) provides

    assistance in developing and conducting terrorism response

    training and exercises for emergency responders, government

    officials, healthcare providers, and others. The S-DEMTE Accomplishments should be written in additionally provides planning, training, exercises, response, past tense, as they are outputs or and equipment resources to all of Samplia‘s jurisdictions. products that have already been achieved. During FY‘04-FY‘06, Samplia accomplished the following:

    An example of this is: Samplia ? Hosted 100 approved FEMA (formerly the Office of

    30 police officers in FY 2007. State and Local Coordination and Preparedness)

    Samplia State Preparedness Report 1

    courses that were delivered to approximately 1,200 attendees

    ? Delivered 20 Incident Command System (ICS) courses and three ICS Train-the-Trainer

    courses to approximately 120 attendees

During FY‘07, Samplia accomplished the following:

    ? Developed a Multi-Year Exercise Plan to assist with the coordination of the S-DEMTE

    training and exercise efforts

    ? Opened a centralized Emergency Management Training Samplia also elected to

    facility for all regional USAR teams, to provide standard group accomplishments

    training on equipment and procedures by relevant sub-

    components (e.g., Fusion

    Centers). Another way to structure the Samplia has assisted in the development of the Nation‘s recognized accomplishments section best practices for fusion center development and operations, and would be by grouping the information and intelligence sharing. Samplia continues to advance entire section by fiscal the intelligence fusion process by providing a 24/7 situational year or calendar year. awareness component with the new addition of Samplia‘s

    Investigative Support Center (SISC) at the State fusion center. SISC additionally provides 24/7

    analytical assistance and facilitates regional collaboration and coordinated response. Samplia further

    enhanced the operations of the fusion center by co-locating three full-time federal agency employees

    at the fusion center in 2007.

During FY‘04-FY‘06, Samplia accomplished the following:

    ? Added the SISC in June 2006, providing 15 new support capabilities for the State fusion


    ? Participated in an on-site assessment conducted by DHS; DHS found Samplia to be in

    compliance with DHS requirements for State fusion centers

During FY‘07, Samplia accomplished the following:

    ? Staffed a full-time DHS intelligence officer, FBI analyst, and Coast Guard officer at the State

    fusion center

    ? Funded and stood up three regional fusion centers and secured FY 2008 funding to build

    fusion centers in the remaining two regions

    Samplia has established regional interoperability by connecting counties to the Law Enforcement

    Exchange (LEX) and through the acquisition of standardized mobile units that support interoperable

    data and voice communications. Assigned to each region and deployable statewide, these units

    provide plug and play surge support during a catastrophic


     Samplia used bulleted During FY‘04-FY‘06, Samplia accomplished the following: lists to describe

    ? Secured funding to connect counties to the LEX and to accomplishments. The

    outcomes and impact of a purchase the necessary equipment to support regional

    group of interoperability accomplishments will be discussed in the next During FY‘07, Samplia accomplished the following: section, Current ? Purchased 2 Mutual Aid Radio Caches (MARC), 1 Capabilities. Emergency Deployable Interoperable Communications

    System (EDICS) unit, and 2 Emergency Deployable Data Sharing (EDDS) units

    Samplia State Preparedness Report 2

Shortly after the 9/11 attacks, Samplia was divided

    into five regions, each with a Regional Preparedness A is the impact an and Security Task Force (R-PSTF). Regional accomplishment or a series of planning combines input from law, fire, EMS, health, accomplishments has. hospital, emergency management, citizen corps, education, and communications to effectively An example of a is in bold prevent, protect against, respond to, and recover from below:

    Samplia trained 30 police officers in FY catastrophic events.


     This regional structure supports both Inter- and Intra-

    State Regional Collaboration. Regional resources are

    deployed through the R-PSTF on behalf of the State, a capability that was demonstrated during

    Hurricane Katrina.

    Only one factor, Intra-State Regional Collaboration, has been developed for the

    purpose of this illustrative Mock-up. Complete State Preparedness Reports should repeat

    the types of analysis demonstrated here for every Capability and 'Other Factor' identified in

    the State Preparedness Report Guidance document as deemed appropriate by each


    Through the R-PSTFs, Samplia is able to deploy

    specialty response teams SWAT (within one hour), Samplia provided an EOC (within one hour), USAR (within one hour), overview of its current level HazMat (within two hours), Forensics (within two of capability as related to the

    hours), and Waterborne Security (within three hours) “other factor” Intra-State

    Regional Collaboration. statewide and provide multiple back-up teams within 24

    Samplia’s current level of hours, as necessary. In addition to following the same capability reflects the impact plans, protocols, and guidelines, each specialty response and outcomes of the team shares training and exercise curricula and accomplishments listed in facilities. This approach to regional collaboration the previous section. ensures continuity of response during a major event or

    disaster. The rapid response capability of these teams

    has proven very successful and valuable during the multiple deployments required during the

    2004 and 2005 hurricane seasons. The teams are able to rescue 70% of the affected citizens and

    restore 60% of the damaged land during a major event or disaster.

    The R-PSTF structure enhances Samplia‘s ability to build capabilities using a cooperative

    approach with consistent terminology, standardized equipment, and shared information

    databases. The State of Samplia has a statewide mutual aid agreement, which was exercised

    and utilized heavily throughout the 2006 and 2007 hurricane seasons and during the New

    Years Day tornado response. The current signatories to the Samplia statewide Mutual Aid

    Agreement include the Sheriffs Association, Fire Chiefs Association, and the Department of

    Law Enforcement. The State also maintains separate mutual aid agreements with the private

    and non-governmental sector (e.g., Red Cross, public utilities). These Mutual Aid Agreement

    Samplia State Preparedness Report 3

programs facilitate rapid emergency responses and ensure that any persons or land sustaining

    physical damage as a result of natural or manmade disasters, will obtain emergency assistance

    within 24 hours of the disaster.

    R-PSTFs, supported by the State and regional response teams, are able to facilitate close coordination and the development of strong support relationships among regions and tribal entities. State planners, located in each region, facilitate the consistent interpretation of State

    and national initiatives. These planners also track regional projects to discuss direction,

    funding, implementation and to avoid duplicative funding.

    Key personnel are staffed at the State fusion center. The co-location of the DHS and FBI personnel allows for immediate, real time information and intelligence sharing between

    Samplia and our national partners. This allows Samplia to respond on average to 20% more of the population during a time of disaster. In addition, it also enables Samplia to intercept 65%

    more intelligence than it was able to intercept prior to the co-location.

    In addition to the regional specialty response teams, the State of Samplia also maintains common guidelines and coordinating bodies. First responders use common parlance and

    operate from a single, shared, Field Operations Guide (FOG). In addition, the State is planning to implement MAC teams that will provide a common logistical support system during emergencies. The teams will facilitate the operation of the regional teams and manage resource

    requests for local agencies, enabling a quick and coordinated regional response to major events

    or catastrophes.

    Samplia State Preparedness Report 4

    are goals or objectives the State plans to Only one factor, Intra-State Regional accomplish within the next three Collaboration, has been developed for the purpose of years. For this year, the three-year

    this illustrative Mock-up. Complete State targets will be achieved by 2010.

    Preparedness Reports should repeat the types of

    analysis demonstrated here for every Capability and

    'Other Factor' identified in the State Preparedness

    Report Guidance document as deemed appropriate

    by each State/Territory.