CITY OF STEWARTVILLE
CITY COUNCIL REGULAR MEETING MINUTES
STEWARTVILLE CITY HALL
May 13, 2008
I. Recognition of Guest(s)/Open Mic – No guests
II. Call to Order – Roll Call - Mayor Chuck Murphy called the meeting to order on May 13, 2008.
Members present: Chuck Murphy, Dick Uptagrafft, Greg House, Roger Hanson and Joel Packer
Also present: Administrator Schimmel, Public Works Director Stevens, Finance Director
Neubauer, Planning Coordinator Roeder, Fire Chief Wolf
III. Approval of Agenda – Motion by Hanson, second by Packer to approve the agenda.
IV. Approval of Minutes – Motion by House, second by Hanson to approve the April 22nd regular
Council Meeting minutes. Unanimously approved.
V. Finance and Budget
A. Accounts Payable - Finance Director Neubauer requested that the additional invoices be
added to the accounts payable: Boe Electric $18,856.36; Dimension Plumbing $35,031.25;
Pool Construction $10,687.50.
Motion by Uptagrafft, second by Hanson to approve the accounts payable as submitted.
VI. Public Hearing - No public hearings
VII. Motions and General Business
A. Swimming Pool Update – Russ Lane - Mr. Lane reported:
? Chemical controls are being installed
? Stainless steel gutter is completed
? 25% of decking is completed
? List of small items to complete
? Parking lot work to begin
? Confident that the June 12
th completion date will be met
B. Radcliffe Homes – Approval to use Yaggy Colby Associates – A letter received from Les
thRadcliffe requesting the use of Yaggy Colby Associates for the Petersen 4 Subdivision was
presented. It was noted that Yaggy Colby Associates has been the engineer for all of the
Petersen Subdivision phases.
Motion by Uptagrafft, second by House to approve Les Radcliffe’s request to use Yaggy
thColby Associates for engineering services for Petersen 4 Subdivision. Unanimously
C. Street Lighting Update – Dave Strauss, of Yaggy Colby, noted that work has been completed
on the location sites and lighting analysis of the proposed street lights for Main Street. The
number of poles has been reduced to 82, using a 200 watt high-pressure sodium bulb. A
thmeeting has been scheduled for May 19 with MnDOT to discuss the proposed project
D. Lot Split – Himmer/Fareway Foods – The Planning and Zoning Commission reviewed the
request from Dan Himmer and Fareway Foods for a lot split of Lot 1, Block 2 of Himmer
Northside Center and are recommending approval. The split is in compliance with the City’s
Motion by House, second by Hanson to approve the lot split of Lot 1, Block 2 of Himmer
Northside Center as requested. Unanimously approved.
E. Lot Split/Easement Vacation – Himmer - Mr. Himmer requested a lot split and vacation of
four utility easements of Lot 2, Block 1, Himmer Northside Center (located west of 1st
Farmer’s Bank). P&Z reviewed the request and are recommending approval, subject to the
proper relocation of the easement dedication documents being submitted to the City. Mr.
Himmer noted that he has been contacted by developers from Green Bay, Wisconsin to
construct a strip mall at this location.
Motion by Hanson, second by Packer to approve the lot split and to vacate the four utility
easements of Lot 2, Block 1, Himmer Northside Center, subject to the easement dedication
documents being submitted to the City. Unanimously approved.
F. Lifeguard Approval - It was noted that Pool Director Cheryl Terhaar had interviewed
applicants for the pool and was requesting that the following be approved for employment:
Mary Knudson, Mary Mauseth, Brittney Nelson, Jennifer Flynn, Angela Lager, Cole Resleff,
Matt Nielsen, Jacob Flynn, Christopher Richardson, Rachael Langseth, Michael Terhaar,
Jacob Amos, Steven Rysted, Elizabeth Elton, Lisa Flynn, Gabriel Langseth, Michael Schatz,
Shelby Fanton, Michael Richardson, Heather Rysted, Jennifer Toth, Danielle Griffin, Seth
Huiras and Gabriel Hale.
Motion by Uptagrafft, second by Hanson to approve the names submitted for employment at
the pool for the 2008 season and to authorize Cheryl Terhaar the ability to hire additional
guards if needed. Unanimously approved.
G. Summer Help Approval – The City had advertisement for summer help and the following
applicants are being recommended for summer employment: Roy Marshall, Ed Wendt, Jesse
McKinney and Andrew Skuster.
Motion by Packer, second by Uptagrafft, to approve the hiring of Roy Marshall, Ed Wendt,
Jesse McKinney and Andrew Skuster for the 2008 Summer Season. Unanimously approved.
H. WWTP – Update and Proposed Modification Schedule –At the recent Council/Staff Planning
Workshop discussion regarding the need for modifications and improvements at the Waste
Water Treatment Facility to the mechanical equipment and capacity expansion had been held.
As noted in City Engineer Borcherding’s letter, the next step is to complete a Facilities Plan
for the WWTP for submittal to the State for approval. The proposal project would consist of
three phases beginning in 2009 and extending to 2014, subject to available funding and state
approval. Staff will investigate financial options for the proposed project, i.e. grants, low-
Once the Facilities Plan is completed the Council would review all aspects of the proposed
project and may determine to seek “Request for Proposals” from other professional firms.
Motion by Hanson, second by Packer to approve the proposed Wastewater Treatment Plan
project schedule and to direct Yaggy Colby Associates to prepare the Facilities Plan
Submittal to Minnesota Pollution Control Agency, with the understanding that Council will
review the proposed project and may determine to seek “Request for Proposals” at a later
date. Unanimously approved.
VIII. Ordinances and Resolutions
A. Resolution Authorizing Feasibility Report for Water Distribution System Improvements –
Alternate River Crossing – Administrator Schimmel noted that it has been a concern of
Council and Staff that we have only one source of water that services all properties north of
the river. It had been discussed at the recent Planning Workshop that an additional water
source is needed. Engineer Dave Strauss presented a proposal to conduct a Feasibility Study
to include options for another water source, not to exceed $3,900. Strauss also recommended
that soil borings be completed to determine the soil conditions that may be found during
construction. The estimated costs for soil borings is $3,100.
Motion by Hanson, second by Packer to adopt Resolution 2008-8, A RESOLUTION ORDERING PREPARTION OF FEASIBILITY REPORT FOR A WATER
DISTRIBUTION SYSTEM IMPROVEMENTS (Alternate River Crossing).
IX. Mayor, Staff and Consultant Reports
A. Mayor’s Report - No Report
B. Administrator Report – Administrator Schimmel reported:
1. Value of Cities Report – The League of Minnesota Cities recently released the findings of
a survey on citizens’ views of their cities and the results were very favorable.
2. Community Facilities Priority List – Due to the age and condition of some of our facilities, staff will begin preparing a list of facility needs. The Public Works Committee
will review and prioritize the needs determined.
3. County Hazard Mitigation Plan – Fire Chief Wolf, Public Works Director Stevens and City Administrator Schimmel attending a meeting regarding the County Hazard Mitigation
Plan. The County will help coordinate all needs to develop a plan that will be adopted for
the whole county.
4. Comp Plan Interviews – May 20
th – Presentation from the final Comprehensive Plan thcandidates will be held on May 20 at 4:30 p.m. at the Civic Center for the Council, EDA,
5. Reminder for LMC Conference – The League of Minnesota Cities Annual Conference
will be held in Rochester June 11-13. If interested, please contact Laurel.
6. American Legion Request – Wes Alrick – A requested had been received from the
Legion asking that the City to consider making a donation to their Memorial Park from
any rebates that may be received from the upcoming Clean-up Day.
7. Fareway Update –Fareway CFO Pat Hagan recently met with staff for an update on their
31,000 square foot project. Construction is to begin in June. Administrator Schimmel
thanked EDA representative Rick Jaacks and Mayor Murphy for attending a recently
ribbon cutting at the Fareway Store in Independence, Iowa.
C. Finance Report – No report
D. Public Works Director – Public Works Director Stevens presented the 3 sealed bids that had
been received for the 1996 Chevrolet pickup that had been advertised for sale. The bids
were $500, $1013 and $1302.
Motion by House, second by Packer to sell the 1996 Chevrolet pickup to the high bidder for
$1,302. Unanimously approved.
Stevens also reported:
? Elcor will begin the parking lot and drain project at the pool site this week.
? Seal cost bids will be presented at the next Council meeting.
? The dog that had been running in the NW area has been caught.
E. Library Director – No Report
F. Fire Chief – Fire Chief Wolf reported 37 runs for March (27 EMS and 10 fires) and 18 runs
for April (12 EMS and 6 fires). Upcoming training will be the CPR recertification.
X. Committee, Commission and Board Reports
A. Care Center – No report
B. SCCC – Minutes of April 16th included in packet
C. EDA – Minutes of April 16
th included in packet D. Finance – No report
E. HRA – No report
F. Heartland Express – No report
G. Library –No report
H. Park Board – Councilman Hanson reported that the grills are in and will be installed; a prairie
sign will be made and install as an eagle project; property owners near the Georgetown Pond
will be contracted regarding a possible path easement; SYAA will be contracted regarding
additional lighting at the Bear Cave Ballfields; benches, a flag pole and the plaque have been
ordered for the Frank Lager Peace Plaza and electricity to the fountain will be installed.
I. Personnel – Minutes of April 22nd included in packet J. Public Safety – Deputy Long presented the April Call Report – 292 total calls – 85 traffic
stops, 14 medical assists, 37 assist to persons, 14 suspicious circumstances and 4 traffic
accidents. Long noted that the 48 hour parking ordinance and the recreation vehicle
ordinances are in effect and will be enforced. Long also stated that a number of semi-trucks
have been parking in residential areas and that is not allowed by City ordinance.
K. RAEDI – Minutes of March 25th included in packet
thL. ROCOG – Minutes of January 30 and Future Planning Projects Map included in packet.
Administrator Schimmel pointed out that the mappings show potential re-routing and new
routes in and around Stewartville. Councilmember House noted that it is important that the
City have a representative on the Airport Planning Board, similar to the position we held in
thM. Planning & Zoning – Minutes of May 6 included in packet
N. Public Works – No report
O. Swimming Pool – Discussion regarding an open house for the pool was held. A cookout for
ththe Community is tentatively scheduled for July 18 from 4 to 7 p.m. at the Pool parking lot.
A. Staff Calendar
B. Yaggy Colby Associates – Project Update
C. LMC Bulletin – April 23rdth and April 30 thndthD. Friday Fax – April 25, May 2, May 9
XII. Adjourn – Motion by House, second by Packer to adjourn at 8:00 p.m. Unanimously approved.
Barbara K. Neubauer