The Administrative Group discussed the report at some length and agreed on the following points:
The recommendations from the executive summary of “Positioning for our Future” are well suited to serve as the core of University Library priorities for the 2001-02 fiscal year. Work is now under way to incorporate them into the University Library priorities document, and implementation will begin soon.
Internal communication. Systematic internal communication is essential to ensure that
staff are fully informed about Library of Tomorrow progress. Equally important is the
education of staff in new topics arising from LofT efforts. These efforts will be coordinated
through the Library’s existing Staff Education program.
Central production facility. Creating a central production facility will allow us to amass
digital content for our digital library in an efficient and cost-effective manner. This facility
will be established as an internal digital collections-building unit within Central Services.
Decisions about production priorities should be guided by content needed for information
communities, content from digitization of brittle books, and content selected by the Library’s
digital collection guidelines. As with print collections, these decisions are made within the
context of academic programs and research interests. Operational aspects of this unit will be
determined once the unit is formed.
Information Communities. Creating successful model communities will be critical for
demonstrating the value of the concept. We expect the pilot projects will demonstrate
effective delivery of information, new functionality, ease of use, and enhanced availability of
content. These issues are so closely related to the new Library portal effort that we will ask
the Director, Digital Services Integration (DSI) to oversee the initial Information Community
development and coordinate it with the portal development. The DSI Director will develop a
plan for integrating information communities into the broader Library organization within the
next 18 months.
Web and portal development. Development of a Library portal is a high priority. The DSI
Director will be responsible for overall coordination, and the Communication and Publication
section and User Services will have specific implementation responsibilities. We
enthusiastically endorse the planning team recommendation to establish a consistent “look
and feel” for Library web pages and have already directed the Communication and
Publication unit to begin working toward that goal. We are not in total agreement about the
priorities for portal functionality, so we will want to clarify those through discussion with the
group charged with implementing the Library portal.
We have given much consideration to staffing recommendations and have assessed available resources, and their relationship to Library priorities. As a result, we have developed the list of “Approved LofT Staffing” (see page 3), and we have begun efforts to accommodate the staffing
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levels outlined there. We will consider reassignments of existing staff as well as seek 3-5 new positions as a way to insure an appropriate level of staffing for LofT implementation.
The DSI Director will continue to coordinate LofT program implementation. Specific responsibility for major recommendations will be identified as part of the Library priorities. An implementation team will be identified to work with the DSI Director.
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(new and redefined)
Centralized Production Facility
Assoc. Mgr 1.0
Text/XML Specialist/Prog. 1.5
Image Specialist/Prog. 1.0
Processing Staff 2.0
Manager (Central Coordinator) 1.0
Web and Portal Development
Portal Content/Services Specialist 0.5
Web Technical Mgr (WebMaster) 1.0
1Information Community positions:
Information Community Manager 1.0
American Studies Coordinator 1.0
Tibet Coordinator 1.0
Poetry Coordinator 0.5
Modelling Virginia Coordinator 0.5
Architecture Coordinator 0.5
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LofT Planning Team’s Executive Summary Recommendations
Communication (and Marketing)
LofT 1 Develop an on-going staff education series (LofT Discussions).
LofT 2 Develop a newsletter highlighting LofT developments and other prominent digital initiatives.
LofT 3 Enhance and expand current marketing of services and research activities.
Library Web Site and University Portal
LofT 4 Develop a uniform style to be consistently applied to all library web pages.
LofT 5 Work with university-wide portal planning effort.
LofT 6 Create a series of scholarly information portal channels.
LofT 7 Enhance the Library website with the addition of new services and functionalities.
Digital Content Selection
LofT 8 Create selection community and review team and review their effectiveness.
LofT 9 Create tools and resources for digital content selection.
LofT 10 Increase funding for digital content, including locally produced digital content.
LofT 11 Continue discussion of short-term curricular needs vs. long-term collection decisions.
Digital Content Creation
Central Production Facility
LofT 12 Create a central production facility for library projects.
LofT 13 Apply digital object creation standards appropriate to the purpose of the digital object.
LofT 15 Review digital object creation and storage standards yearly to assess whether changes in standards
for specific data types or formats based on technological improvements require changes in the
library’s digital object production standards.
LofT 16 Develop standards for data in mixed formats as technologies and mainstream practices stabilize,
particularly for websites and synchronized multi-media.
LofT 17 Review standards for GIS data in a future report given the multiple data and software issues related
to its delivery.
LofT 18 Continue the process started by the DL Research Group of involving stakeholders (from the
Electronic Centers, Cataloging Services and elsewhere) in the development and evolution of
standards, so that the Digital Library can meet a diverse set of needs.
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LofT 19 Continue the collaborative process with all stakeholders to develop standards for the four types of
metadata, including common elements and content standards. Plan for on-going involvement by
stakeholders as standards develop.
LofT 20 Follow current standards for mark-up and metadata creation, whenever an object is created, and
update existing digital objects and metadata as needed. Use standard language (authority
files/thesauri) for the content of relevant metadata, i.e., names and subject term.
LofT 21 Implement a workflow where the creators of digital objects are involved in the process of metadata
creation, and in the adherence to standards. Catalogers would review, standardize, and enrich the
Access and Preservation
Complete inventory of digital collections. LofT 22
LofT 23 Manage archived digital objects, migrating and/or refreshing them as appropriate to the format,
object, and purpose until digital preservation standards are established.
LofT 24 Given the current instability of audio and video digital archival formats, preserve and provide access
to analog versions as audio and video digital items are selected and collected for digital delivery.
LofT 25 Develop a plan for the long-term preservation of digital objects.
LofT 26 Support digital resource management activities with the addition of staff where needed including
format specialist/programmers, additional cataloging support and a digital preservation specialist.
LofT 27 Create 5 model Information Communities in the following areas: American Studies, Poetry,
Architecture, Modeling Virginia, Poetry, Tibet (sustain, not create).
LofT 28 Create Advisory/editorial board for each community.
LofT 29 Develop K-12 Components for all Information Communities.
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