LofT Planning Team leaders asked for a response to the final

By Renee Payne,2014-08-17 14:30
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LofT Planning Team leaders asked for a response to the final

Summary Recommendations

    The Administrative Group discussed the report at some length and agreed on the following points:

    The recommendations from the executive summary of “Positioning for our Future” are well suited to serve as the core of University Library priorities for the 2001-02 fiscal year. Work is now under way to incorporate them into the University Library priorities document, and implementation will begin soon.

    Internal communication. Systematic internal communication is essential to ensure that

    staff are fully informed about Library of Tomorrow progress. Equally important is the

    education of staff in new topics arising from LofT efforts. These efforts will be coordinated

    through the Library’s existing Staff Education program.

    Central production facility. Creating a central production facility will allow us to amass

    digital content for our digital library in an efficient and cost-effective manner. This facility

    will be established as an internal digital collections-building unit within Central Services.

    Decisions about production priorities should be guided by content needed for information

    communities, content from digitization of brittle books, and content selected by the Library’s

    digital collection guidelines. As with print collections, these decisions are made within the

    context of academic programs and research interests. Operational aspects of this unit will be

    determined once the unit is formed.

    Information Communities. Creating successful model communities will be critical for

    demonstrating the value of the concept. We expect the pilot projects will demonstrate

    effective delivery of information, new functionality, ease of use, and enhanced availability of

    content. These issues are so closely related to the new Library portal effort that we will ask

    the Director, Digital Services Integration (DSI) to oversee the initial Information Community

    development and coordinate it with the portal development. The DSI Director will develop a

    plan for integrating information communities into the broader Library organization within the

    next 18 months.

    Web and portal development. Development of a Library portal is a high priority. The DSI

    Director will be responsible for overall coordination, and the Communication and Publication

    section and User Services will have specific implementation responsibilities. We

    enthusiastically endorse the planning team recommendation to establish a consistent “look

    and feel” for Library web pages and have already directed the Communication and

    Publication unit to begin working toward that goal. We are not in total agreement about the

    priorities for portal functionality, so we will want to clarify those through discussion with the

    group charged with implementing the Library portal.

Staffing Plan

    We have given much consideration to staffing recommendations and have assessed available resources, and their relationship to Library priorities. As a result, we have developed the list of “Approved LofT Staffing” (see page 3), and we have begun efforts to accommodate the staffing

     Page 1 of 5 May 16, 2001

    levels outlined there. We will consider reassignments of existing staff as well as seek 3-5 new positions as a way to insure an appropriate level of staffing for LofT implementation.

Next Steps

    The DSI Director will continue to coordinate LofT program implementation. Specific responsibility for major recommendations will be identified as part of the Library priorities. An implementation team will be identified to work with the DSI Director.

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     LofT-related Positions

    (new and redefined)

    Centralized Production Facility

     Manager 1.0

     Assoc. Mgr 1.0

     Text/XML Specialist/Prog. 1.5

     Image Specialist/Prog. 1.0

     Processing Staff 2.0

     SubTotal 6.5

    1Information Communities

     Coordinators 3.5

     Manager (Central Coordinator) 1.0

     SubTotal 4.5

    Web and Portal Development

     Portal Content/Services Specialist 0.5

     Web Technical Mgr (WebMaster) 1.0

     SubTotal 1.5

     TOTAL 12.5

    1Information Community positions:

     Information Community Manager 1.0

     American Studies Coordinator 1.0

     Tibet Coordinator 1.0

     Poetry Coordinator 0.5

     Modelling Virginia Coordinator 0.5

     Architecture Coordinator 0.5


     Page 3 of 5 May 16, 2001

    LofT Planning Team’s Executive Summary Recommendations

Communication (and Marketing)

    LofT 1 Develop an on-going staff education series (LofT Discussions).

    LofT 2 Develop a newsletter highlighting LofT developments and other prominent digital initiatives.

    LofT 3 Enhance and expand current marketing of services and research activities.

Library Web Site and University Portal

    LofT 4 Develop a uniform style to be consistently applied to all library web pages.

    LofT 5 Work with university-wide portal planning effort.

    LofT 6 Create a series of scholarly information portal channels.

    LofT 7 Enhance the Library website with the addition of new services and functionalities.

Digital Content Selection

LofT 8 Create selection community and review team and review their effectiveness.

    LofT 9 Create tools and resources for digital content selection.

    LofT 10 Increase funding for digital content, including locally produced digital content.

    LofT 11 Continue discussion of short-term curricular needs vs. long-term collection decisions.

Digital Content Creation

     Central Production Facility

    LofT 12 Create a central production facility for library projects.

    LofT 13 Apply digital object creation standards appropriate to the purpose of the digital object.


    LofT 15 Review digital object creation and storage standards yearly to assess whether changes in standards

    for specific data types or formats based on technological improvements require changes in the

    library’s digital object production standards.

    LofT 16 Develop standards for data in mixed formats as technologies and mainstream practices stabilize,

    particularly for websites and synchronized multi-media.

    LofT 17 Review standards for GIS data in a future report given the multiple data and software issues related

    to its delivery.

    LofT 18 Continue the process started by the DL Research Group of involving stakeholders (from the

    Electronic Centers, Cataloging Services and elsewhere) in the development and evolution of

    standards, so that the Digital Library can meet a diverse set of needs.

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Resource Management


     LofT 19 Continue the collaborative process with all stakeholders to develop standards for the four types of

    metadata, including common elements and content standards. Plan for on-going involvement by

    stakeholders as standards develop.

     LofT 20 Follow current standards for mark-up and metadata creation, whenever an object is created, and

    update existing digital objects and metadata as needed. Use standard language (authority

    files/thesauri) for the content of relevant metadata, i.e., names and subject term.

     LofT 21 Implement a workflow where the creators of digital objects are involved in the process of metadata

    creation, and in the adherence to standards. Catalogers would review, standardize, and enrich the


     Access and Preservation

     Complete inventory of digital collections. LofT 22

     LofT 23 Manage archived digital objects, migrating and/or refreshing them as appropriate to the format,

    object, and purpose until digital preservation standards are established.

     LofT 24 Given the current instability of audio and video digital archival formats, preserve and provide access

    to analog versions as audio and video digital items are selected and collected for digital delivery.

     LofT 25 Develop a plan for the long-term preservation of digital objects.

     LofT 26 Support digital resource management activities with the addition of staff where needed including

    format specialist/programmers, additional cataloging support and a digital preservation specialist.

Information Communities

     LofT 27 Create 5 model Information Communities in the following areas: American Studies, Poetry,

    Architecture, Modeling Virginia, Poetry, Tibet (sustain, not create).

     LofT 28 Create Advisory/editorial board for each community.

     LofT 29 Develop K-12 Components for all Information Communities.

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