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If the decision is taken to progress, the content of the Feasibility Study report will be the starting point for the Source Plan. 1. Table of Contents

Feasibility Study Template

Version 0.1

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    Guidance note The first stage of the Collaborative Category Management Process adopted by SSF will include some initial analysis at the very start of the Category Sourcing

    Process.

    This include;

    ? High level analysis at Master Category level to support the proposed approach;

    ? The analysis at this stage should include as a minimum:

    o A broad scope of the Category

    o Verifiable spend;

    o Details of existing contracts;

    o Details of the major suppliers;

    o A high level market analysis;

    o A profile of the customer base and how it is segmented ie central

    government, local authorities, health sector, education sector etc; and

    o Other identifiable stakeholders ie trade associations or bodies,

    environmental/sustainability.

    ? Options; and

    ? Next steps

Depending on the complexity of the Master Category the Feasibility Study should not

    realisticaly exceed 15 to 20 sheets of single sided pages of A4. At this stage the study will

    be at Master Category level e.g. Fleet

A more detailed analysis will be undertaken at the Initiative Detailed Analysis Phase and a

    full Feasibility Study document (layout/contents as below) produced to support the go/no go

    decision of moving on to full Project Launch. In most cases at this stage the study will be for

    a Category e.g. tyres.

If the decision is taken to progress, the content of the Feasibility Study report will be the

    starting point for the Source Plan.

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    TABLE OF CONTENTS

1 Executive Summary 6

    1.1 Background and Baseline 6

    1.2 Benchmarking and Opportunities 6

    1.3 Recommendations 6

    1.4 Implementation Planning 6

    1.5 Savings 6

    1.6 Return on Investment 6

    2 Terms of Reference 8

    2.1 Introduction and Background to Analysis 8

    2.2 Scope of Work 8

    2.3 Objectives 8

    2.4 Expected Deliverables 8

    2.5 Resources Available 8

    2.6 Management Arrangements 8

    2.7 Reporting Regime 8

    2.8 Risk Management and Mitigation 8

    3 Business Requirements 9

    3.1 Who? (e.g. customer, stakeholders) 9

    3.2 What? (e.g. functional, volumes) 9

    3.3 Where? (e.g. locations, sites) 9

    3.4 When? (e.g. time frequency volatility) 9

    3.5 Why? (e.g. demand drivers) 9

    3.6 Needs and Nice to Haves 9

    3.7 Using QCLDM (Quality, Cost, Logistics Development Management) 9

    3.8 Missing Information and Assumptions 9

    4 Goods and Service Delivery 10

    4.1 Who? (e.g. suppliers, stakeholders, subcontractors) 10

    4.2 What? (e.g. specifications, volumes) 10

    4.3 Where? (e.g. locations, sites) 10

    4.4 When? (e.g. time, frequency, volatility) 10

    4.5 Deliver Model 10

    4.6 Missing Information and Assumptions 10

    5 Supply Market 11

    5.1 Balance of Power 11

    5.2 Rivalry (Porters 5 Forces Analysis) 11

    5.3 Substitutes 11

    5.4 New Entrants 11

    5.5 Product/Service Development 11

    5.6 Technology 11

    5.7 External forces (PEST analysis) 11

    5.8 Number of Buyers and Number of Suppliers 11

    6 Procurement 12

    6.1 Influence 12

    6.2 Maturity 12

    6.3 Capability 12

    6.4 Capacity 12

    6.5 Structures 12

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6.6 Process 12

    6.7 Constraints 12

    6.8 Models 12

    7 Baseline and Benchmarking 13 7.1 Approach 13

    7.2 Spend and Price by 13

    7.3 Assumptions 13

    8 Procurement Levers 14 8.1 Overview 14

    9 Opportunities 15 9.1 Overview 15

    10 Risks 16 10.1 Overview 16

    11 Recommendations 17 11.1 Tactical 17

    11.2 Strategic 17

    11.3 Programme 17

    12 Savings Indentified 18 12.1 Assumptions 18

    12.2 Confidence 18

    12.3 Type 18

    13 High Level Delivery Plan 19 13.1 Overview 19

    14 Resource Plan 20 14.1 Overview 20

    15 Return on Investment 21 15.1 Investment Cost (year 1, year 2……etc) 21

    15.2 Benefit (year 1, year 2…….etc) 21

    15.3 Break Even Point 21

    15.4 Assumptions 21

    16 Appendices 23 16.1 Table of Appendices 23

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    Feasibility Study

    Executive Summary

    Version 0.0

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    0 Executive Summary 0.1 Background and Baseline

    0.2 Benchmarking and Opportunities 0.3 Recommendations

    0.4 Implementation Planning

    0.5 Savings

    0.6 Return on Investment

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    Feasibility Study

    Main Body

    Version .0

    Part of the

    Pan Government Collaborative

    Procurement Programme

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    1 Terms of Reference

    1.1 Introduction and Background to Analysis

    1.2 Scope of Work

    1.2.1 What’s In 1.2.2 What’s Out

1.3 Objectives

    1.4 Expected Deliverables

    Including Descriptions, Quality, Criteria, Approval process

    1.5 Resources Available

    Including Assigned staff, Roles, Duration

    1.6 Management Arrangements

1.7 Reporting Regime

    Including schedule, structure and content

    1.8 Risk Management and Mitigation

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    2 Business Requirements

    2.1 Who? (e.g. customer, stakeholders)

    2.2 What? (e.g. functional, volumes)

    2.3 Where? (e.g. locations, sites)

    2.4 When? (e.g. time frequency volatility)

    2.5 Why? (e.g. demand drivers)

    2.6 Needs and Nice to Haves

    2.7 Using QCLDM (Quality, Cost, Logistics Development Management) 2.8 Missing Information and Assumptions

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    3 Goods and Service Delivery

    3.1 Who? (e.g. suppliers, stakeholders, subcontractors) 3.2 What? (e.g. specifications, volumes)

    3.3 Where? (e.g. locations, sites)

    3.4 When? (e.g. time, frequency, volatility) 3.5 Deliver Model

    3.6 Missing Information and Assumptions

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