DOC

TEMPLATE - Strategic Recordkeeping Implementation Plan

By Lisa Lane,2014-05-17 01:45
15 views 0
Part 2 Analysis of current recordkeeping regime. 2.1 Recordkeeping Profile2.2 Strategic (SWOT) analysis of recordkeeping

Strategic Recordkeeping Implementation Plan Template

    TEMPLATE

    STRATEGIC

    RECORDKEEPING

    IMPLEMENTATION PLAN

Version History

    Version Date Reason/Comments Number

    1.00.00 21 March, 2002 Workbook for State and Local

    Government Authorities released.

    1.01.00 9 January, 2003 Reviewed prior to release to

    Statutory Authorities, Ministerial

    Offices and Government Owned

    Corporations. Version approved and

    released following editorial changes. 1.01.01 16 December Update Department name

    2004

? Queensland Government 2002

     1 Strategic Recordkeeping Implementation Plan Template

Part 1 Public Authority profile

     11.1 Name of Public Authority

     21.2 Sector

     31.3 Size of Public Authority

    Total number of full time Number of employees in Number of equivalent employees Records Unit geographically separate

    offices

    (please list)

     41.4 Scope of Public Authority

    Agency name Type of dependent agency Nature of recordkeeping

    Eg. Statutory authority service provided

    Government owned corporation

    Regional office

    Other

     51.5 History of Public Authority

     1 Reference in Workbook: 1.1 2 Reference in Workbook: 1.2 3 Reference in Workbook: 1.3 4 Reference in Workbook: 1.4 5 Reference in Workbook: 1.5

    ? Queensland Government 2002

     2 Strategic Recordkeeping Implementation Plan Template

    Part 2 Analysis of current recordkeeping regime

2.1 Recordkeeping Profile

     62.1.1 Historical Records

Does your organisation have any records older than 25 years? Yes/No/Don’t Know

    Does your organisation have records stored at Queensland State Archives?

    Yes/No/Don’t Know

     72.1.2 Recordkeeping Tools

Does your organisation have a Business Classification Scheme? Yes/No/Don’t Know

    If yes, is it based on:

     Subjects

     Functions

     Organisational Structure

     A mixture of the above

     Don’t know

Does your organisation have an up-to-date disposal schedule for your core business

    records that has been approved by Queensland State Archives? Yes/No/Don’t Know

     82.1.3 Roles and responsibilities

     6 Reference in Workbook: 2.1.3 This information is required for QSA purposes only. QSA will use this

    data for identifying the number of potential responses to relevant clauses in the Public Records Act 2002. 7 Reference in Workbook: 2.1.4 This information is required for QSA purposes only. QSA will use this

    data to identify training needs and areas requiring guidelines. 8 Reference in the Workbook: 2.1.5

    ? Queensland Government 2002

Strategic Recordkeeping Implementation Plan Template 3

    92.1.4 Recordkeeping requirements

     10Legislative:

    Public Records Act 2002

     Freedom of Information Act 1992

     Electronic Transactions Act 2001 (Qld)

     Criminal Law (Rehabilitation of Offenders) Act 1986

     Judicial Review Act 1992

    Parliamentary Commissioner Act 1974

     Financial Administration and Audit Act 1997

     Evidence Act 1977 (Qld)

Specific legislation administered by the public authority:

Business:

Other:

     9 Reference in Workbook: 2.1.6 10 Whole of Government recordkeeping legislation under which all public authorities operate

    ? Queensland Government 2002

     4 Strategic Recordkeeping Implementation Plan Template

2.2 Strategic (SWOT) analysis of recordkeeping

     112.2.1 Summary of Internal Strengths and Weaknesses

Strengths

Weaknesses

     122.2.2 Summary of External Opportunities and Threats

Opportunities

Threats

     11 Summary of information in Tables b e SWOT of the Workbook 12 Summary of information identified in Tables b e SWOT of the Workbook

    ? Queensland Government 2002

     5 Strategic Recordkeeping Implementation Plan Template

     132.2.3 Risk Assessment

    Risk description Impact Overall risk Risk Treatment options

     priority

     Consequence Likelihood

     13 Insert information identified in Table f Risk Register of the Workbook

    ? Queensland Government 2002

     6 Strategic Recordkeeping Implementation Plan Template

Part 3 Establishing a Recordkeeping Implementation

    Program

3.1 Strategic Outlook

     143.1.1 Recordkeeping Vision

     153.1.2 Recordkeeping Mission

     14 Reference in Workbook: part 3.1.1 15 Reference in Workbook: part 3.1.2

    ? Queensland Government 2002

     7 Strategic Recordkeeping Implementation Plan Template

    163.2 Strategic direction

     Priority Rating Critical Success Key Performance

     Factors Indicators

    Key Result Area 1: COMPLIANT AND ACCOUNTABLE RECORDKEEPING

# Goal:

    # Strategy:

    # Strategy:

    # Strategy:

    Key Result Area 2: DESIGNING, IMPLEMENTING AND MANAGING RELIABLE RECORDKEEPING SYSTEMS

# Goal:

    # Strategy:

    # Strategy:

    # Strategy:

    Key Result Area 3: MAKING, KEEPING, ACCESSING AND PRESERVING FULL AND ACCURATE RECORDS

# Goal:

    # Strategy:

    # Strategy:

    # Strategy:

     16 Summary of information identified in Table g Strategic Direction of the Workbook

    ? Queensland Government 2002

     8 Strategic Recordkeeping Implementation Plan Template

    17Part 4 Establishing a Project Framework

4.1 Project Management: Personnel

     Project Project Project Reference/Advisory

    Sponsor Manager/ Team Group Members

    Leader Members Name Title

    Contact details

    Name Title

    Contact details

    Name Title

    Contact details

    Please indicate which officers will be responsible for all project-related contact with

    Queensland State Archives *QSA Project Contact **Alternative Contact

4.2 Project Management: Scope and Schedule

    18Scope

     19SCHEDULE

     Task Responsibility Anticipated Start Anticipated End

     Date Date

     204.3 Project Management: Summary of Projected Resource Requirements

     17 Insert information identified in Table i Project Personnel 18 Insert summary from 4.1.2 of the Workbook 19 Insert information identified in Table j Project Schedule 20 Summary of information identified in Table k Resources of the Workbook

    ? Queensland Government 2002

     9 Strategic Recordkeeping Implementation Plan Template

    Part 5 Supporting Documentation

    Appendix 1 Please provide a plan of your organisational structure and other relevant supporting documentation

Please confirm that the CEO of your organisation has endorsed this Plan:

     Name of CEO: Confirmation of Approval (signature): Date:

    ? Queensland Government 2002

Report this document

For any questions or suggestions please email
cust-service@docsford.com