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Combination Layouts

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Combination Layouts

    Section 3Combination System Record Layouts Direct Loan Combination Layouts Direct Loan External Import Loan Origination Add File

DIEA04OP

    Batch Type #0

Under the Required Field Column, ―S‖ indicates a required field for subsidized/unsubsidized loan and

    ―P‖ indicates a required field for PLUS.

     Start End Field Required Field # Position Position Length Field Field Name/Description Valid Field Content Justify

    1 1 21 21 S/P Loan Identifier Student's Social Security Number: Left

    Unique Identifier created 001010001 - 999999999 at the time of origination Loan Type:

    S = Subsidized

    U = Unsubsidized

    P = PLUS

    Program Year: 04

    School Code: X00000 - X99999 where X = G or E

    Loan Sequence Number: 001 - 999

    Can be blank

    If blank on External Import Add

    record, import process will create a loan ID

    August 2002 (2003-2004) COD Technical Reference Page V-3-1

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 2 22 23 2 S/P Import Type Code SA = Add Subsidized Left

    Identifies the type of loan UA = Add Unsubsidized

    being imported on this PA = Add PLUS transaction

    3 24 32 9 S/P Original Social Security 001010001 to 999999999 Right

    Number

    Original SSN used to COD will reject an SSN of process the loan 999999999

    4 33 33 1 S/P Loan Type S = Subsidized Left

    Type of loan applied for U = Unsubsidized

    by the borrower P = PLUS

    5 34 39 6 S/P School Code X00000 - X99999 where X = G or E Left

    Direct Loan School Code:

    Also identifies school originating loan record

    6 40 41 2 S/P Program Year 04 Right

    Year of the loan

    7 42 50 9 S/P Student or Parent 001010001 - 999999999 Right

    Borrower’s Current Social Security Number

    Borrower’s current Social Security Number

    8 51 66 16 S/P Student or Parent 0-9 Left Borrower’s Last Name Uppercase A-Z Borrower’s last name . (Period)

     (Apostrophe)

    - (Dash)

    9 67 78 12 S/P Student or Parent 0-9 Left Borrower’s First Name Uppercase A-Z Borrower’s first name . (Period)

     (Apostrophe)

    - (Dash)

    10 79 79 1 Student or Parent Uppercase A-Z Left

    Borrower’s Middle Initial Can be blank Borrower’s middle initial

    August 2002 (2003-2004) COD Technical Reference Page V-3-2

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 11 80 114 35 S/P Student or Parent 0-9 Left

    Borrower’s Permanent Uppercase A-Z Address . (Period) First line of the borrower’s (Apostrophe) permanent address - (Dash)

    # (Number)

    @ (At)

    % (Percent or care of)

    & (Ampersand)

    / (Slash)

    , (Comma)

    Space(s)

    12 115 130 16 S/P Student or Parent 0-9 Left

    Borrower’s Permanent Uppercase A-Z Address City . (Period) City where the borrower (Apostrophe) permanently resides - (Dash)

    # (Number)

    @ (At)

    % (Percent or care of)

    & (Ampersand)

    / (Slash)

    , (Comma)

    Space(s)

    If foreign address, this field should

    contain city and country

    13 131 132 2 S/P Student or Parent Uppercase A-Z Left

    Borrower’s Permanent A valid two-letter postal code Address State See State/Country/Jurisdiction State where the borrower Codes in Volume VIII permanently resides If foreign address, state should

    contain ―FC‖ and zip code should

    contain ―00000‖

    14 133 141 9 S/P Student or Parent 0-9 Left

    Borrower’s Permanent Zip Space(s) Code Last 4 digits may be blank Borrower’s address Zip If foreign address, state should Code contain ―FC‖ and zip code should

    contain ―00000‖

    August 2002 (2003-2004) COD Technical Reference Page V-3-3

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 15 142 151 10 Student or Parent 0000000000 9999999999 Right

    Borrower’s Telephone Can be blank Number

    Borrower’s home

    telephone number

    16 152 171 20 Student or Parent 0-9 Left

    Borrower’s Driver’s Uppercase A-Z License Number Space(s) Borrower’s driver’s - (Dash) license number * (Asterisk)

    Can be blank

    17 172 173 2 Student or Parent Uppercase A-Z Left

    Borrower’s Driver’s A valid two-letter postal code License State See State/Country/Jurisdiction Borrower’s driver’s Codes in Volume VIII license state Can be blank

    18 174 181 8 S/P Student or Parent CCYYMMDD Right

    Borrower’s Date of Birth 19000101 20001231

    Borrower’s date of birth

    19 182 182 1 P Student or Parent 1 = U.S. Citizen Right

    Borrower’s Citizenship 2 = Eligible Noncitizen

    Borrower’s citizenship 3 = Ineligible Noncitizen (Valid only status on Sub/Unsub origination records or

    Sub/Unsub change records)

    Can be blank for sub/unsub loans

    Can be blank for PLUS loans but

    loan record will not originate in this

    case

    20 183 191 9 P Student or Parent 000000001-999999999 Right

    Borrower’s Alien Can be blank Registration Number

    Borrower’s alien

    registration number, if

    eligible non-citizen

    21 192 192 1 Filler Left

    August 2002 (2003-2004) COD Technical Reference Page V-3-4

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 22 193 193 1 Update Demographic Y = Yes Left

    Record Flag Can be blank

    Indicates if demographic

    information should be

    updated upon import

    st23 194 194 1 S/P Student’s College Grade 0 = 1 year, never attended college Right stLevel 1 = 1 year, attended college before ndIndicates the student’s 2 = 2 year/sophomore current college grade level rd3 = 3 year/junior in the program or college th4 = 4 year/senior th5 = 5 year or more undergraduate

    st6 = 1 year graduate/professional

    7 = Continuing

    graduate/professional 24 195 199 5 S/P Origination Fee Numeric > = 0 Right

    Percentage

    Loan origination fee

    percentage, i.e., 04000 for

    4%, 03000 for 3%

    (Implied decimal between ndrdthe 2 and 3 position

    from the left)

    25 200 200 1 S MPN/Prom Note Status T = School assumes the student has Left

    a MPN on file at COD

    S = MPN/Prom Note is signed

    P = MPN/Prom Note is printed

    Blank = School assumes the student

    does not have a MPN on file at COD

    or a Prom Note has not yet been

    printed

    Default is Blank

    26 201 201 1 S Disclosure Statement Print Y = COD prints Left

    Indicator N = School prints

    Should COD print a Blank = Field on loan will be set to Disclosure Statement for value in Disclosure Statement Print this student? Indicator in System Setup

     Default is N

    August 2002 (2003-2004) COD Technical Reference Page V-3-5

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 27 202 202 1 S/P Student or Parent Y = Yes Left

    Borrower’s Loan Default/ N = No Grant Overpayment Z = Overridden by School Is the borrower in default

    on a Title IV loan or owes

    a refund on a Title IV

    grant?

    28 203 207 5 P Filler For ED Use Only Right 29 208 212 5 S/P Loan Amount Approved Numeric > = 0 Right

    Total maximum amount

    for which borrower is

    eligible

    30 213 213 1 Additional Unsubsidized Y = Yes Left

    Eligibility for Health Blank = No Profession Programs

    (Unsub only)

    From the user perspective

    you will populate this field

    with blank spaces when

    creating record layouts

    31 214 214 1 Credit Decision Indicator A = Approved Left

    (PLUS only) F = Failed/Denied

    The results of a credit Can be blank

    decision obtained by a

    school

    32 215 222 8 Credit Decision Date CCYYMMDD Right

    (PLUS only) 19000101 through the current date

    The date a credit decision Can be blank

    is obtained by a school

    33 223 223 1 Disclosure Printed? Y = Disclosure printed Left

    Has a disclosure statement N = Disclosure not printed or ready

    been printed by the to reprint

    school? Default is N

     The value for this field is determined

    by the value in the Disclosure

    Statement Print Indicator (field 26)

    August 2002 (2003-2004) COD Technical Reference Page V-3-6

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 34 224 239 16 P Student’s Last Name 0-9 Left

    (PLUS only) Uppercase A-Z

    Student’s last name Space(s)

    . (Period)

     (Apostrophe)

    - (Dash)

    35 240 251 12 P Student’s First Name 0-9 Left

    (PLUS only) Uppercase A-Z

    Student’s first name Space(s)

    . (Period)

     (Apostrophe)

    - (Dash)

    36 252 252 1 Middle Initial Uppercase A-Z Left

    (PLUS only)

    Student’s middle initial

    37 253 253 1 P Left Student’s Citizenship 1 = U.S. Citizen

    (PLUS only) 2 = Eligible Noncitizen

    Student’s citizenship 3 = Ineligible Noncitizen (Valid only

    status on Sub/Unsub origination records or

    Sub/Unsub change records)

    Can be blank for sub/unsub loans 38 254 262 9 Student’s Alien 000000000-999999999 Left

    Registration Number

    (PLUS only)

    Student’s Alien

    Registration Number if an

    eligible non-citizen

    39 263 270 8 P Student’s Date of Birth CCYYMMDD Right

    (PLUS only) 19000101 20001231

    Student’s date of birth

    40 271 271 1 P Student’s Loan Default/ Y = Yes Left Grant Overpayment N = No

    (PLUS only) Z = Overridden by School

    Is the student in default on a Title IV loan or owes a

    refund on a Title IV grant?

    August 2002 (2003-2004) COD Technical Reference Page V-3-7

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 41 272 273 2 S/P Loan Period Code 0-9 Left

    Loan Period Code for the Uppercase A-Z

    period the Borrower will Space be attending Can be blank Once imported, all fields associated with code will

    populate

    42 274 308 35 P Student’s Local Address 0-9 Left

    First line of the student’s Uppercase A-Z local address . (Period)

     (Apostrophe)

    - (Dash)

    # (Number)

    @ (At)

    % (Percent or care of)

    & (Ampersand)

    / (Slash)

    , (Comma)

    Space(s)

    Can be blank

    Local address is not required, but if provided, record must contain at

    least two of the four local address

    fields, address, city, state, or zip code

    43 309 324 16 P Student’s Local Address 0-9 Left City Uppercase A-Z Student’s local address . (Period) city (Apostrophe)

    - (Dash)

    # (Number)

    @ (At)

    % (Percent or care of)

    & (Ampersand)

    / (Slash)

    , (Comma)

    Space(s)

    Can be blank

    44 325 326 2 P Student’s Local Address Uppercase A-Z Right

    State A valid two-letter postal code

    Student’s local address See State/Country/Jurisdiction state Codes in Volume VIII

    Can be blank

    August 2002 (2003-2004) COD Technical Reference Page V-3-8

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify 45 327 335 9 P Student’s Local Zip Code 0-9 Left

    Student’s local Zip Code Space(s)

    Last 4 digits may be blank

    Can be blank

    46 336 336 1 S/P Dependency Status I = Independent Left

    Dependency status of the D = Dependent

    student

    47 337 337 1 Additional Unsubsidized Y = Yes Left

    Loan Flag (Unsub only) N or blank = No

    Is the student eligible for Blank is default additional unsubsidized loan amount?

    48 338 387 50 Student’s E-mail Address 0-9 Left

    E-mail address of the Uppercase and lowercase A-Z student . (Period)

     (Apostrophe)

    - (Dash)

    # (Number)

    @ (At)

    % (Percent or care of)

    & (Ampersand)

    / (Slash)

    , (Comma)

    ― (Double Quotes)

    Space(s)

    @ and a . (period) to the right of the character is required if an e-mail

    address is provided

    A space is valid only if included

    between double quotes (― ―)

    Can be blank

    49 388 392 5 Interest Rebate Percentage Number > 0 Left

    Interest rebate percentage;

    i.e., 01500 for 1.5%

    Implied decimal between ndrdthe 2 and 3 position

    from the left

    8 Entrance Interview Date Right 50 393 400 CCYYMMDD

    Indicates the date the 19000101 through the current date student received entrance Can be blank interview counseling

    8 Academic Year Start Date Format is CCYYMMDD Date 51 401 408

    Date the academic year 20020702 20040630

    starts at the school Cannot be blank if Loan Period

    Code is blank

    August 2002 (2003-2004) COD Technical Reference Page V-3-9

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

     Start End Field Required

    Field # Position Position Length Field Field Name/Description Valid Field Content Justify

    8 Academic Year End Date Format is CCYYMMDD Date 52 409 416

    Date the academic year 20030701 20050629

    ends at the school Cannot be blank if Loan Period

    Code is blank

    8 Loan Period Start Date Format is CCYYMMDD Date 53 417 424

    Date when classes start, as 20020702 20040630 certified by the school for Cannot be blank if Loan Period this specific loan Code is blank

    8 Loan Period End Date Format is CCYYMMDD Date 54 425 432

    Date when classes end, as 20030701 20050629

    certified by the school for Cannot be blank if Loan Period this specific loan Code is blank

    8 Date 55 433 440 Promissory Note Received Format is CCYYMMDD

    Date 19000101 to 20991231

    Date on which the signed Can be blank MPN was received from

    the borrower and verified by the school

    56 441 448 8 1st Disbursement Format is CCYYMMDD Date

    Anticipated Date 2002062220050927

    The anticipated Cannot be blank if Loan Period disbursement date for the Code is blank 1st disbursement

    57 449 456 8 2nd Disbursement Format is CCYYMMDD Date

    Anticipated Date 2002062220050927

    The anticipated Cannot be blank if Loan Period disbursement date for the Code is blank 2nd disbursement * Special Schools only

    rd58 457 464 8 3 Disbursement Format is CCYYMMDD Date

    Anticipated Date 2002062220050927

    The anticipated Can be blank disbursement date for the rd3 disbursement

    th59 465 472 8 4 Disbursement Format is CCYYMMDD Date

    Anticipated Date 200262220050927

    The anticipated Can be blank disbursement date for the th4 disbursement

    August 2002 (2003-2004) COD Technical Reference Page V-3-10

    Volume V Direct Loan & Pell Grant Combination System Supplement

    DRAFT

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