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Minutes of the Finance and General Purposes Committee held on

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Minutes of the Finance and General Purposes Committee held on

    Minutes of the Finance

    and General Purposes Committee held on Monday, June 18th, 2007

A MEETING of the FINANCE AND GENERAL PURPOSES COMMITTEE of the Lydd

    Town Council held at the Guild Hall, Lydd on MONDAY the EIGHTEENTH day of

    JUNE 2007 at 6.30 p.m. PRESENT: The Town Mayor Councillor J.A. Commerford Chairman

    Councillors C.E. Albrow, Mrs M.R. Masters, Ms V.M. Dawson,

    W.L. Richardson, Revd. A.J. Davis, Mrs P.A. Davis, A.F. Ryder,

    G.D. McKay, Mrs J. Shepherd, Ms R.G. Saunders, D.F. Watts, D.G.

    Kersey

    Acting Town Clerk Mr J. Rich

APOLOGIES

    Apologies for absence were received from Councillors T. Allen, C. Goddard and

    Mrs V. Loseby.

    339 COMMUNITY SAFETY WARDENS

    At this juncture the meeting was adjourned to allow a presentation by Mr

    Paul Croft of Kent Community Safety Partnership about the role of Community

    Safety Wardens. Mr Croft explained that, unusually, he actually lives in the town.

    Wardens are employed and funded by KCC to work with many agencies with the

    aim of creating a safer and stronger community and their numbers have

    increased from 10 to 100 over the last 5 years.

    Mr Croft had provided background information including his monthly

    activity summary, contact details and future commitments.

    Mr Croft informed the meeting of various projects that he is involved in,

    including Doorstep Crime, Stranger Danger, working with Charlton Athletic

    Football Club, smoke alarms for the elderly, summer activities for young people,

    child protection and youth obesity.

    Cllr. Ms. V. Dawson thanked Mr Croft and his colleague in Lydd, Mr Richard

    Stephens, for his help and enquired whether their positions would be affected by

    the arrival of additional Police Community Safety Officers. Mr Croft confirmed that

    they would not be affected.

    The use of motor bikes and mini mokes in the town was discussed and Mr

    Croft explained that he was dealing with the Environmental Health Service of

    Shepway District Council concerning this nuisance and had also arranged with

    Lydd Water Sports to identify alternative facilities.

    The Town Mayor thanked Mr Croft for his presentation.

    340 QUESTIONS FROM THE PUBLIC

    The Town Mayor then allowed 10 minutes for questions from members of the public.

    Mr Chris Daws of the High Street, Lydd raised 2 questions, firstly the possibility of introducing some form of steam railway attraction at the railway yard and secondly planting of an avenue of trees (which might be donated by residents) to improve the approach to the town from Hammonds Corner. Mr Daws said that the Council had looked into these possibilities about 5 years ago without success but he hoped that the new Council would give their support to overcoming the obstacles.

    The Town Mayor agreed that these suggestions should be looked into and suggested that they be included in the agenda for the next meeting. Cllr. C.E. Albrow said that the tree proposal should be considered by the Amenities Committee.

    Cllr. R. Saunders asked if the steam engine project could involve the youth group. Mr Michael Walsh referred to a document entitled “A Community Plan for

    Shepway” which includes mention of the expansion of Lydd Airport and also the sale of the town car park and asked whether the Town Council supports these proposals.

    Cllr. W. Richardson said that the sale of the car park was going ahead and Cllr. A.F. Ryder believed that the Council should be against the loss of the refuse disposal service.

    Cllr. C.E. Albrow stated that the Coastal Community Group had supported the clinic which is proposed to be built on the car park site if it is sold. Mr M. Walsh informed the meeting that he was speaking on behalf of the Lydd Parish Community Group.

    The Town Mayor said that these questions will be looked into and included in the agenda for the next meeting of the Town Council.

    340 QUESTIONS FROM THE PUBLIC cont’d

    Mr. Stanton described a proposed Speedwatch scheme involving the community purchasing and operating mobile speed checking equipment. The Council’s support was sought for the principle of the scheme but not financially. The Town Mayor responded that this would be dealt with under the

    correspondence agenda item.

    Mrs. Bennet-Smith referred to Mr Walsh’s comments and said that the new

    Council should be allowed to have a go at keeping its election promises of greater transparency and inclusiveness. She considered that the Lydd Club Day programme should not have been used as a vehicle for an advert supporting the expansion of Lydd Airport.

    Mr. Tim Crompton, the chairman of the Lydd Parish Community Group, said his

    group wanted to ensure that the voice of Lydd Town was heard.

    The Town Mayor then declared an end to the period of time for public questions

    and said that there would be numerous discussions in various forums in which

    local organisations and businesses would be able to meet the Council and help it

    to represent the whole parish.

341 MINUTES

    rdThe Chairman signed the minutes of the meetings of this committee held on 23 ndApril and 22 May, which had been confirmed and adopted by the Town Council that its meeting on 4 June 2007.

    CORRESPONDENCE

    342 CAMPAIGN TO PROTECT RURAL ENGLAND

    Submitted: renewal of subscription to the CPRE.

    RESOLVED: It was proposed by Cllr. Masters, seconded by Cllr. Albrow and

    unanimously agreed to pay the renewal subscription of ?27.

343 KENT ASSOCIATION OF PARISH COUNCILS

    Submitted: information about training opportunities provided by the KAPC.

    RESOLVED: to receive the information.

    344 SOUTH EAST EMPLOYERS

    Submitted: Details of a conference on Enhancing Local Democracy organised by

    the SEE.

    RESOLVED: to receive the information.

345 DEFENCE ESTATES

    Submitted: A schedule of helicopter use on the Cinque Ports training area.

    RESOLVED: to receive the information.

    346 KENT POLICE AUTHORITY

    Submitted: Publicity about Safer Kent Awards.

    RESOLVED: to receive the information.

347 STANDARDS BOARD FOR ENGLAND

    Submitted: letter informing the Council about new guidance on the revised

    Members’ Code of Conduct.

    RESOLVED: Guides to be distributed to all Councillors when sufficient copies

    received.

    348 KENT RURAL TOWNS

    Submitted: an invitation to KRT’s Annual Meeting & Project Exhibition.

    RESOLVED: to receive the information and note that this organisation may be

    helpful in accessing funding assistance.

    349 BURSARY WARDS

    Submitted: letters of thanks from Emma & Katie Jones and Alex Adamson.

    RESOLVED: to receive the letters

    .

    350 LYDD CLUB DAY

    Submitted: Information about the Painting & Photographic Competition / thExhibition, which starts the 60 year celebrations

    RESOLVED: to agree to the free use of the Guild Hall for the exhibition.

351 SMCMEDIA LTD

    Submitted: Proposal for free town/tourist guide for Lydd.

    Cllr. Albrow pointed out that there were substantial stocks of the existing guide

    still to be used and Cllr. Mrs. Masters referred to the work done by other Cinque

    Port towns and the Friends of Lydd to produce appropriate publicity.

    RESOLVED: to refer consideration to the Communications & Media Sub-

    Committee.

    352 SPEEDWATCH SCHEME

    Submitted: letter from Mr. John Stanton requesting support for Speedwatch

    scheme.

    Cllr. R. Saunders declared an interest as a member of Neighbourhood Watch.

    RESOLVED: To support the scheme in principle whilst noting that insurance issues

    should be examined in detail (proposed by the Town Mayor, seconded by Cllr.

    McKay and agreed unanimously).

353 GREATSTONE PLAY AREA

    Submitted: letter Mr. Michael Walsh about a February 2006 minute concerning Greatstone Play Area.

    RESOLVED: to receive the letter.

354 TWINNING ASSOCIATION

    The Town Mayor informed the Council’s representatives of a meeting tomorrow.

355 TENNIS COURTS

    The Acting Town Clerk informed the meeting of correspondence with Mr Atkins, who is a resident of New Romney, proposing that the disused tennis courts at The Banks be refurbished for community use, funded by the Sports Council or the lottery.

    The Town Mayor said that there needed to be a complete review of The Banks facilities in order to maximise usage as a high priority, but that there are 2 courts available for hire at Romney Warren Golf Club.

356 KENT HIGHWAYS

    The Acting Town Clerk informed councillors that a meeting has been arranged with Mr David Latham, the Roadworks Co-ordination Manager for East Kent, at th3.30 pm on Friday 29 June in the Council Chamber.

357 ACCOUNTS FOR PAYMENT

    Submitted: Accounts for payment totalling ?3,249.10 as follows: Net salaries for June ?2,437.07

    EDF Energy (Manor Rd. garage) ?18.04

    EDF Energy (Manor Rd. pavilion) ?20.18

    EDF Energy (Guild Hall) ?192.93

    KCC Supplies ?375.84

    J&G Woolley ?205.04

    Reported: the following balances in hand:

    Current Account ?14,451.45

    Business Instant Access Account: ?45,000

    RESOLVED: that the accounts be passed for payment.

358 ALLOTMENTS & GARDENS SUB-COMMITTEE

    The appointment of Mr. Barry Arter, Mrs. Sylvia Oiller and Mr. Tom Smith as co-

    opted members was agreed and a meeting will be called as soon as possible.

    NOMINATIONS TO EXTERNAL BODIES

    359 LYDD CLUB DAY COMMITTEE

    Cllrs. Ms. R. Saunders and Mrs. M. Masters were appointed as additional

    representatives of the Council to the Lydd Club Day Committee.

    The Town Mayor congratulated the Committee on a very successful day and

    hoped that it would long continue.

360 TWINNING COMMITTEE

    Cllr. D. Kersey was appointed as an additional representative to the Twinning

    Committee.

    361 COMMUNITY HALL COMMITTEE

    Cllr. Mrs. M. Masters was appointed as an additional representative to the

    Community Hall Committee.

362 SHEPWAY D.C. STANDARDS COMMITTEE

    Cllr. C. Albrow was appointed as the Council’s nomination for the SDC Standards

    Committee.

    363 FOOTBALL GOALPOSTS ON THE RYPE

    The Town Mayor informed the meeting of the first class football facilities provided

    on The Rype by Lydd Grasshoppers junior and senior clubs and Lydd Town

    Reserves, involving some 150 youngsters, coming equally from the town and the

    coast and supported by about 50 adults. The goal posts provided by the Town

    Council some time ago are now in a dangerous state and it was agreed to provide

    2 new sets at an approximate cost of ?600 meeting, with the Grasshoppers

    redecorating the Manor Road Pavilion free of charge (proposed by the Town

    Mayor and seconded by Cllr. Ryder with Cllr. McKay declaring an interest).

364 GRASS VERGES

    Cllrs. Ms. V. Dawson and C. Albrow expressed great concern at the state of the

    grass verges throughout the parish and Cllr. V. Dawson agreed to chase the

    District Council and report back.

365 LYDD CLUB DAY

    Cllr. Mrs. J. Shepherd expressed concern at the rumours about the Club Day

    stopping.

    The Town Mayor reiterated the Council’s support for the day and said that it was

    a superb event and long may it continue.

    Chairman

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