MONTANA JUDICIAL BRANCH
ACCOUNTING AND FISCAL POLICY ANALYST
Nature of Work:
This is advanced professional level accounting work for the Administrative
Services Division of the Montana State Court Administrator’s office. Work involves
responsibility for all financial and grant activities.
The accounting activity carried out by the position is a key financial function of
the State Court Administrator’s office and involves complex programmatic/accounting
and reporting. The position exercises independent judgment regarding allocations,
distributions, and feasibility of applications and is responsible for evaluation of budget
and finance functions and activities as well as accounting for funds in accordance with
established statutes, court rules, policies, procedures, and regulations. Supervision is
generally not exercised but may be done on a project basis.
The Division Director reviews work based on final reports and audits.
Essential Functions: (Any one position may not include all of the duties listed, nor do the examples
cover all the duties which may be performed)
? Prepares financial reports using knowledge of State of Montana SABHRS,
federal grant regulations, contract requirements, internal policies, and
financial accounting standards.
? Provides accurate and reliable financial data, including long-range financial
forecasts, to manage budgets, funds, and grants.
? Prepares monthly financial analyses of selected accounting entities by
analyzing spreadsheets and other data; prepares financial analyses of
SABHRS information associated with the preparation of financial reports in
accordance with grant or contract requirements.
? Reviews and analyzes Supreme Court and District Court accounting systems,
practices and procedures and makes recommendations for improvements and
? Develops and reviews budget and finance reports, administrative orders, court
rules, policies and procedures.
? Compiles and analyzes budget and finance reports and court audit information
to monitor expenditures, make recommendations, and plan for future court
? Reviews court financial transactions for compliance with regulations and
? Designs spreadsheets and systems to comply with reporting requirements by
researching requirements and applying knowledge of accounting programs
and their applications. Prepares documentation to establish or modify
accounting spreadsheet applications in order to implement changes.
? Updates and maintains accounting applications (data bases, systems,
ACCOUNTING AND FISCAL POLICY ANALYST (continued)
? Recommends District Court financial recordkeeping practices to the Supreme
Court; conducts audits upon request to improve financial structures, processes
? Assists in developing and adopting budget and financial policies and
procedures for administration of state funding of the District Courts.
? Assists in establishing procedures for the distribution and accountability of
monies in legal assistance for indigent victims of domestic violence accounts.
? Provides staff assistance and support to committees and workgroups involving
court budget and finance issues; researches and responds to inquiries from the
Legislative Auditor and Fiscal Analysts and acts as liaison during audits.
Knowledge, Abilities and Skills:
Considerable knowledge of governmental accounting.
Considerable knowledge of the concepts and theories of financial reporting
Considerable knowledge of the accounting requirements of extensive and
complex programs related to the state funding, grants and other fund sources.
Considerable knowledge of the principles and practices of public and business
administration, budgeting and financial management, governmental and cost
accounting, fiscal policy including sources of revenue, auditing, and court funding.
Considerable knowledge of the legal requirements and regulations affecting fiscal
management, planning, and implementation.
Considerable knowledge of automated financial management systems.
Considerable knowledge of the State of Montana SABHRS system or similar
Ability to apply accounting principles and techniques.
Ability to prepare financial statements and technical reports in accordance with
regulations and requirements.
Ability to manage funds and monitor expenditures.
Ability to analyze, audit and interpret accounting records, financial statements,
and budget and accounting reports for completion, accuracy, and recommend
effective courses of action.
Ability to maintain accurate and up-to-date records and documentation.
ACCOUNTING AND FISCAL POLICY ANALYST (continued)
Skill in the operation of personal computer equipment.
Skill in utilizing spreadsheet, word processing, and graphic software applications.
Experience working with the SABHRS system is preferred.
Work is performed primarily in an office setting.
Work is essentially sedentary with occasional walking, standing, bending, and
carrying items under 25 pounds.
Qualifications: (Any combination of training and work experience which indicates possession of
the knowledge, abilities and skills listed above. An example of an acceptable
qualification for this position is:)
Graduation from an accredited college of university with a Bachelor’s Degree in
public or business administration, finance, accounting, or closely related field and
considerable progressively responsible government budgeting and accounting experience
in an automated environment.
Licensure and Certification Requirements:
Montana driver’s license; proof of insurance if using a personal vehicle on State