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Procedures for Recruiting for Skilled and Professional Positions

By Anita Kennedy,2014-05-16 02:34
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Hiring manager or interview panel conduct interviews with selected candidates, ensuring first that interviewer(s) have been properly briefed for EEO

    Procedures for Recruiting

    Skilled and Professional Service Positions

    ? The personnel liaison from the requesting Administration/Division forwards an accurate MS-22

    (Position Description) and a “Request to Recruit” form to the assigned Office of Human Resources,

    Employment Division professional Personnel Officer.

    ? The Personnel Officer researches the position to ensure that it is viable to use for recruitment, that the

    classification appears to be appropriate based on the description of job duties, and that it is not

    marked for study by the Classification Division.

    ? The Personnel Officer contacts the personnel liaison to discuss recruitment strategies, such as: use of

    an existing eligible list; whether there are candidates of interest who might be able to transfer or

    reinstate to service; or, development of a new list of eligible candidates.

    ? Using an existing or newly established eligible list, the Personnel Officer ensures that letters are sent

    to the top 25 candidates to determine if they are interested in the particular position.

    ? Interested applicants submit a resume to the hiring manager within two weeks of date of letter.

    ? Hiring manager or interview panel review responses and select applicants for interviews (minimum

    of 3 interviews).

    ? Hiring manager or interview panel conduct interviews with selected candidates, ensuring first that

    interviewer(s) have been properly briefed for EEO purposes. Upon selection of an acceptable

    candidate, the hiring manager begins the process of salary and start date negotiation after receiving

    guidance on the process from the Personnel Officer.

    ? The personnel liaison completes the selection process by submitting a “Request to Appoint” form

    and necessary backup and approval signatures to the Personnel Officer.

    ? After review of the documentation, the Personnel Officer approves the personnel liaison or hiring

    manager to commit the position to the selected applicant. Only after approval is received from the

    Personnel Officer can a verbal commitment be given to applicants.

    ? Personnel Officer sends official commitment letter to selected applicant, which formally commits the

    Department to the start date, classification and salary.

    Personnel Officer Employment Services Unit 410-767-6403 Recruitment Officer Recruitment and Selection Division 410-767-1251

The Office of Human Resources (OHR) is pleased to provide Procedures for Recruiting. These procedures have been

    developed for use by those DHMH Administrations who rely on OHR Personnel Officers for their general HR needs,

    including recruitment and benefits, employee relations, and classification. Procedures may be adapted for use by

    those facilities or local health departments with independent personnel officers.

    Procedures for Recruiting

    Management Service and Special Appointment Positions

? The personnel liaison from the requesting Administration/Division forwards an accurate MS-22

    (Position Description) and a “Request to Recruit” form to the assigned Office of Human Resources,

    Employment Division professional Personnel Officer.

? The Personnel Officer checks the PIN to ensure that it is viable to use for recruitment, that the

    classification appears to be appropriate based on the description of job duties, and that it is not

    marked for study by the Classification Division.

? The Personnel Officer forwards the request to the OHR Recruitment & Selection Division. The

    Recruitment and Selection Division Recruitment Officer will contact the personnel liaison or hiring

    manager to discuss recruitment strategies, particularly advertising options, in order to capture a broad

    range of applicants.

? The Recruitment Officer develops and posts position announcements and advertisements.

? Responses to the position posting and advertisements are directed to the Recruitment Officer for

    review and approval of the minimum qualifications of applicants.

? Copies of applications received from eligible candidates are forwarded by the Recruitment Officer to

    the personnel liaison, hiring manager or interview panel for further review and rating of applicants.

    At this time, if requested, the Recruitment Officer provides assistance to the hiring manager or

    interview panel in developing applicant rating sheets to be used to screen and interview candidates.

    The hiring manager or interview panel ensures that appropriate EEO briefings have occurred.

? Hiring manager or interview panel reviews and rates eligible applicants and selects specific

    applicants for interview (minimum of 3 interviews).

? Hiring manager or interview panel conducts interviews with selected candidates. Upon selection of

    an acceptable candidate, the hiring manager begins the process of salary and start date negotiation

    after receiving guidance on the process from the Personnel Officer.

    ? Upon receipt of approval of salary from the Personnel Officer, the personnel liaison begins

    confirmation of selection process by submitting a “Request to Appoint” form and necessary backup

    and approval signatures to the Personnel Officer. All copies of applications and rating sheets used in

    the selection process should be forwarded back to the Recruitment Officer.

? After review of the documentation received the Personnel Officer approves the personnel liaison or

    hiring manager to commit the position to the selected applicant. Only after approval is received can

    a verbal commitment be given to applicants.

? Personnel Officer sends official commitment letter to selected applicant, which formally commits the

    department to the start date, classification and salary.

    Personnel Officer Employment Services Unit 410-767-6403

    Recruitment Officer Recruitment and Selection Division 410-767-1251

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