CLG Case Studies of Innovative Solutions
; Managed Service for the procurement of interim personnel. From 1 September 2009
CLG began to pilot the sourcing of Specialist Contractors and Interim Managers from Capita
Resourcing using the DWP CIPHER 2008 Interim Personnel Service Framework Agreement. The
introduction of this managed service will avoid lengthy, bureaucratic and costly processes,
detrimental to both Customer and Supplier.
; Construction “Retrofit for the Future”. CLG is supporting TSB's Retrofit for the Future thprogramme, an initiative announced by the Prime Minister and Lord Drayson on 28 January
2009, which focuses on some of the key issues and policies that are raised in the UK
Government’s Heat and Energy Saving Strategy consultation. The competition will drive
innovation and provide UK companies with the opportunity to show the social housing sector what
they can deliver in terms of radical solutions. Evidence of actual in-house performance and costs,
means that successful companies will be well placed to bid for future refurbishment contracts.
These radical solutions will go beyond loft and cavity wall insulation to include new technologies
for solid wall insulation and micro-generation technologies.
; Waste Management Contracts. The Department works with a number of DS’s to reduce our
waste to landfill including Greenworks, who redeploy CLG’s redundant office furniture and the
East London Community Recycling Partnership (ELCRP) who collect and compost our main
building’s food waste. These contracts demonstrate clear benefits for both the environmental
agenda and social sustainability and we are promoting these benefits to the rest of the CLG
family, to CLG Suppliers and potentially to the private Sector.
; On-Site Micro Renewable Technologies. The Department has installed a small number of
renewable technologies across its estate including biomass boilers and solar thermal devices.
Discussions are also underway to assess feasibility of installing an 800kW wind turbine
elsewhere on the estate. Assessing options for on-site generation will continue to be a key
approach in CLG’s construction and retrofit projects.
; Carbon Reduction and Heat Recovery. The Department is commissioning its facilities
management company to deliver a heat recovery solution for its server room chiller replacement
project. The recovered heat will be used to preheat domestic hot water supplies. Options for heat
recovery in air handling units are also planned to reduce total energy requirement, balancing
incoming fresh air, heating and cooling needs. These solutions will be shared with the wider
departmental family as well as OGDs. CLG is also working with lighting suppliers to identify a light
replacement option which will reduce electricity associated with lighting by over 50%.
CLG Use of Innovative Procurement Mechanisms
; Capitalising on Collaboration. Collaborative Procurement Forum Members are Procurers from
across CLG and its arms length bodies. Members will share data via an electronic ‘notice board’
and collaborate to develop Procurement (Category) Strategies. By linking demand across CLG
and its arms length bodies and presenting larger contractual opportunities to the Supplier base, we will use the leverage the Forum gives.
; Creating new Relationships with Supplier Types. CLG believes innovation is often found in
smaller suppliers. We are committed to working with (within the procurement regulations) Small and Medium Enterprises (SME’s) and Diverse Suppliers (DS’s) (Diverse Suppliers being Social Enterprises, Community organisations or SME’s 51% owned and managed by under-represented
group etc). As a first step we have started to record our contracts with SME’s and DS’s to track trends. To deal with the difficulty of identifying appropriate SME’s and DS’s for CLG procurement,
we ran an initial ‘Meet the Buyer Event’ (Feb 09) to engage with the market place and to enable
SME’s and DS’s to meet with Departmental / Arms Length bodies Buyers, to improve the opportunities of being invited to tender for CLG Group procurement opportunities. CLG Procurement has met with Social Firms UK, the Social Enterprise Coalition and representatives of other Government Departments to broaden the scope of this activity and to collaborate on future actions.
; Travel. We have awarded a new contract to provide CLG Travel requirements (incl. Air, Rail and Hotel booking). This solution uses technology to generate efficiencies, to enable informed choices to be made, to reduce processing times and to provide MI detailing compliant/non-compliant behaviour, cost savings and environmental impact reports.
; Spend Analysis. An SME has been contracted to profile our suppliers and spend data on an ongoing basis, highlighting commercial opportunities to save money. This will utilise statistical analysis and technology and use private national databases to target SME’s and DS’s.