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TR010.AP.Manual

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TR010.AP.Manual

    49

    ORACLE PAYABLES

    OPERATION MANUAL

    Author Angie/Wendy Creation Date 12-Jan-2008 Last Updated

    Document Path

    Version 1.0

     ; GENPACT. All rights reserved.

    <EPOCH> <ERP>

    Contents

    Overview.......................................................................................... 3

    AP 01. Create PO Default Invoice ........................................................ 4

    AP 02. Create Standard Invoice ........................................................ 12

    AP 03. Create Credit Memo Invoice ................................................... 19

    AP 04. Create Payment .................................................................... 27

    AP 05. Create Prepayment................................................................ 31

    AP 06. Open/Close Periods ............................................................... 38

    AP 07. AP Transfer to GL .................................................................. 41

    AP 08. AP Reports Review ................................................................ 45

    Oracle Payables Manual Page 2 of 49

<EPOCH> <ERP>

Overview

    This document represents how Oracle Payables Application implementing Oracle 11i at

    Epoch.

    Oracle Payables Manual Page 3 of 49

    <EPOCH> <ERP>

AP 01. Create PO Default Invoice

    Navigation: Payables Manager>Invoices>Entry>Invoices

    Description: Use this form to create invoices lines information.

    Click on “Supplier”

    field

    Enter the Purchase Order

    Number in the popup window

    and click on Ok

    Oracle Payables Manual Page 4 of 49

    <EPOCH> <ERP>

    Click on “OK”

    Click on “Invoice

    Date”

    Select the invoice date that

    appears on the invoice then

     Click on “OK

    Oracle Payables Manual Page 5 of 49

    <EPOCH> <ERP>

    2, The total invoice

    amount as stated on

    the Supplier Invoice. 1, Enter the invoice number as provided on the

    supplier invoice. The invoice number must not

    contain any special characters (- / _ etc.) including

    special language characters or spaces. Only numbers and capital letters are allowed. Also the maximum length of the Invoice Number should be 15 characters

    It is given on the invoice by the

    supplier

    Oracle Payables Manual Page 6 of 49

    <EPOCH> <ERP>

    1,Enter the date when invoice

    was received/scanned.

     Defaults from the 2,Select Payment Terms,

    supplier site setup, and it can be changed

    according to PO and pay date.

    ; Immediate : Scheduled for payment immediately.

    ; 1/10 NET 30: 1% discount deducted if paid

    within 10 days, the remainder paid 30

    days from invoice terms date. (Invoice terms date = system date, goods received date, invoice date or invoice received date)

    Click on “Match “

    Oracle Payables Manual Page 7 of 49

    <EPOCH> <ERP>

    A Find Screen will be displayed. Find

    Purchase Order to be matched to the

    Invoice.

    Click on “Find”

    1,Choose those that exactly match your

    invoice by checking the “Match” box.

    2, It shows Quantity

    Received and

    Quantity Accepted

     3,Click on “Match”

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    2;Select “Validate”

    1;Select “Actions

    3;Click on “OK”

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    Status became Validated”

    2,Select “Create Accounting” 3,Click on “OK”

    1,Select “Actions”

    Oracle Payables Manual Page 10 of 49

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