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POSITION DESCRIPTION

By Andrea Allen,2014-04-11 02:39
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Adhere to corporate requirements on financial, performance and risk management. Develop and manage contracts with development partners including the

    Position description and selection documentation

    Program Officer POSITION TITLE:

    A-based First Secretary REPORTING TO:

    March 2010 DATE:

    Commencing at VT 3,385,548 per annum SALARY

    This is a locally engaged role. Ni Vanuatu are strongly ELIGIBILITY

    encouraged to apply. Non-citizens would be responsible for

    obtaining permission to live and work in Vanuatu and any

    relocation expenses.

Background

AusAID manages Australia’s aid program in Vanuatu. The Post in Port Vila has a

    particular responsibility to provide in-country leadership of the Australia’s overseas aid program to Vanuatu. The AusAID Post is headed by a Counsellor (Development)

    and includes two First Secretaries posted from Canberra and nine locally engaged

    staff. All staff in Port Vila work in a team based environment.

Program Officers play a key role in the office. AusAID seeks applications for a

    Program Officer who will manage AusAID’s responsibilities relating to the delivery

    of initiatives with a specific focus (but not exclusive) to law and justice, community

    partnerships and support to non-government organisations. Australia’s support for the

    law and justice sector (AUD8 million) and community partnerships (AUD2 million)

    is an estimated 900 million Vatu (AUD10 million) this year. Portfolio responsibilities

    may vary from time to time in response to changing work pressures/sector profiles,

    but will focus on advancing efforts to better align AusAID’s support with Government of Vanuatu priorities, in line with the Paris Declaration on Aid

    Effectiveness.

AusAID offers a dynamic and rewarding environment for self-motivated people with

    strong project management, administrative and financial skills and experience. The

    successful applicant will be able to pro-actively manage the requirements of the

    position through effective administration (particularly financial management). He/she

    will have excellent written and spoken English, and fluency in Bislama and French

    would be an advantage. He/she will manage competing priorities to perform well

    under pressure. He/she will also have excellent interpersonal and team skills, cultural

    awareness and relationship-building skills.

It is an excellent career opportunity for a highly performing individual to join our

    team. This is a challenging and rewarding role. It provides considerable scope for the

    successful applicant to build their expertise in development across a broad portfolio,

    as well as excellent conditions of service.

KEY RESPONSIBILITIES:

    Program Management and financial administration

    1. Undertake day-to-day financial management and administration of initiatives and

    activities, including following guidelines in relation to AusAID’s financial

    management system (Aidworks) and filing systems both paper and electronic. 2. Adhere to corporate requirements on financial, performance and risk management. 3. Develop and manage contracts with development partners including the

    Government of Vanuatu, individual contractors and companies. This includes

    negotiation; liaison; performance monitoring; seeking advice from Canberra

    Office on technical and thematic areas and reporting to the Counsellor/First

    Secretary on complex commercial or program matters, when required. 4. Access effective external (local and international) advice to support program

    development.

    5. Periodic site visits to assess and report on progress.

    6. Liaison and negotiation with officials of the Government of Vanuatu and other

    development partners related to the assigned initiatives and activities. Policy and analysis

    7. Participate in review, design, appraisal, and evaluation of initiatives and provide

    technical, administrative and logistical support as appropriate. 8. Assist with implementation of commitments under the law and justice and

    community partnerships portfolio.

    9. Support the First Secretary in the formulation of policy related to the Australian

    development program.

Communications and managing relationships

    10. Prepare briefings, reports, media releases and other correspondence 11. Draft terms of reference and contracts to engage external assistance 12. Represent AusAID as required including at donor coordination meetings, official

    events, project openings etc

    13. Assist in supporting a whole-of-government approach to Australia’s development

    partners including building effective relationships within the High Commission.

Corporate

    14. Maintain effective communication that enhances teamwork within area of

    responsibility and between the Post (Port Vila) and the Desk (Canberra) by

    understanding, anticipating and responding to the information needs of team

    members, program staff in Canberra.

    15. Contribute to the development of business, corporate planning and program

    achievement reporting.

    16. Ensure personal responsibility for achievement of outputs within defined resource

    allocation by developing work plans in line with agreed Performance Planning

    Reviews, responding flexibly to changes in priorities, providing and giving

    feedback to enhance team and individual performance.

    17. Uphold the highest standards in responding to the public and ensure a professional

    presentation of AusAID and the Australian Government to the public 18. Other duties as required.

KEY SKILLS / KNOWLEDGE / ATTRIBUTES:

    1. Understanding of development, and/or sectoral issues that are a priority for

    Australia’s overseas aid program to Vanuatu;

    2. Proven ability in leadership and management of a complex work program in a

    diverse team environment;

    3. Demonstrated ability to take initiative and work independently; 4. Proven high level administrative and program management experience in related

    fields including ability to use computer packages (Microsoft Office); 5. Sound ability in analysis, formulation, implementation and review functions, as

    appropriate to policy, program and/or resource management matters; 6. Highly effective written and oral communications skills in English. Fluency in

    Bislama and/or French advantageous;

    7. Effective and efficient time management, with proven ability to prioritize multiple

    pressing agendas;

    8. Well-developed organizational and diplomacy skills;

    9. Appreciation of Equal Employment Opportunity principles;

    SELECTION CRITERIA

    The selection criteria will be used to assess the suitability of applicants for this

    position. Please address the selection criteria in your written application

    (Maximum 5 pages).

    1. Strong program management and administrative skills, particularly the ability to

    prepare and manage complex budgets, finances and contracts. 2. Excellent written and spoken English communication skills including the ability to

    rapidly prepare reports, briefing, and other correspondence on complex issues.

    Fluency in Bislama and/or French would be an advantage.

    3. Demonstrated ability to use initiative, perform well under pressure and manage

    competing priorities.

    4. Excellent interpersonal and team skills, cultural awareness, and ability to build

    effective networks and relationships with key stakeholders, as well as an ability to

    represent AusAID at meetings, official events, project openings etc.

Please note: All AusAID overseas-based employees demonstrate a commitment to the

    AusAID Code of Conduct for Overseas-Based Employees, as well as to workplace

    diversity, occupational health and safety and employee participation principles and

    have appropriate cross-cultural sensitivities.

    HOW TO APPLY FOR THIS POSITION

    Applications for this position must be received by AusAID Port Vila by

    12pm Monday 15 March 2010

    Your application can be submitted in one of the following three ways:

    1. in person at the Australian High Commission

    2. by mail, addressed to:

    Counsellor

    AusAID Office (For Program Officer position)

    Australian High Commission

    PO Box 111

    PORT VILA

    3. by email to ausaidvanuatu@dfat.gov.au

    Your application must include:

    ? A cover letter to AusAID that includes written responses to each of the five

    Selection Criteria listed above. It should not exceed five pages. Applicants

    should use this letter to explain (including specific examples) how their

    experience, skills, knowledge and personal qualities enable them to meet each

    of the Selection Criteria.

    ? A copy of your current curriculum vitae (CV) including names and contact

    details of two referees.

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