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INSTRUCTIONS FOR COMPLETION OF INTERVIEW DATA FORM

By Fred Reynolds,2014-05-15 22:05
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THE INTERVIEW DATA FORM IS THE FINAL STEP IN THE PROCESS OF CLOSING A RECRUITMENT. THE EMPLOYMENT UNIT CONSIDERS THE IDF TO BE A DOCUMENT THAT FORMS THE

    INSTRUCTIONS FOR COMPLETION OF INTERVIEW DATA FORM

THE INTERVIEW DATA FORM IS THE FINAL STEP IN THE PROCESS OF CLOSING A

    RECRUITMENT. THE EMPLOYMENT UNIT CONSIDERS THE IDF TO BE A DOCUMENT

    THAT FORMS THE LEGAL BASIS FOR MAKING YOUR DECISION. THE IDF IS THE

    DOCUMENTATION OF THE INTERVIEW PROCESS AND ENSURES UNIFORM REVIEW

    STANDARDS WERE APPLIED TO ALL CANDIDATES INTERVIEWED.

    ? Selection Criteria and Interview Questions are integral parts of the Interview Data Form

    (IDF). Please retain this information with the IDF. This document is utilized by Labor

    Relations in the event that a grievance or inquiry is filed. Also, as one of the delegated

    responsibilities, the Internal Audit Department will be reviewing its inclusion in the event

    of a departmental audit. It is crucial that the departments continue to fill out the IDF and

    attach the Selection Criteria and the Interview Questions, because of the legal liability

    that the University could face if audited by the federal government. We are found to be in

    violation if we cannot document reasons for the selection or non-selection of candidates.

    ? Recruiting Summary: Document all recruitment efforts, including all good faith efforts

    to recruit qualified candidates from underutilized groups according to published

    affirmative action goals.

    ? Candidate Selected: The reasons for hiring this candidate should be specific to the

    selection and refer to posted job requisition requirements and selection criteria. Salary is

    determined by consideration of different factors including employee status, equity issues,

    transfer and/or promotion, and recruitment environment.

    ? Non-Selected Candidates: Reasons for non-selection are based on the individual

    candidate with reference to the published qualifications and overall selection criteria. Do

    not compare the non-selected candidate to the finalist.

    ? Departmental Signatures: Please obtain appropriate signatures as requested.

    INTERVIEW DATA FORM

INTERVIEW DATA FORM

    ? Please complete the following information to document the recruitment process and

    application of uniform guidelines in filling this vacancy.

    ? Reasons for selection and non-selection must reflect each applicant’s skills, knowledge

    and abilities as they relate to the Job Related Selection Criteria. Do not compare

    candidates to one another.

    ? Attach and keep at the hiring department until 3 years after effective date of hire:

    o a copy of the Selection Criteria

    o Interview Questions

If you have questions regarding the completion of this information, please contact your recruiter.

    Recruiter: Phone Number: Department: Requisition Number: Position Title:

CANDIDATE SELECTED

    Name: Effective Date of Hire: Applicant ID or Employee ID#

    Reasons for selection based on job-related skills, knowledge, and abilities:

NON-SELECTED CANDIDATES

Reasons for non-selection of candidates interviewed based on job-related selection criteria.

Name:

    Comments:

Name:

    Comments:

Name:

    Comments:

Name:

    Comments:

DEPARTMENTAL SIGNATURES

This document is accessible to and may be made available to persons interviewed. Ethnic and

    gender information on the candidate selected should not be disclosed. It also may be used as

    documentation in official proceedings regarding employee complaints and grievances, in Unfair

    Labor Practice cases, EEOC/DFEH complaints, and other legal actions. Your signatures on this

    form indicate that you have reviewed and approved its contents as consistent with University

    policies and collective bargaining agreements regarding Non-Discrimination in Employment,

    Recruitment and Selection.

    Interviewer (Hiring Authority): Title:

    Signature: Date:

    Department Chair or Unit Head (Manager, Director): Title:

    Signature: Date:

    DATA RETENTION: This Interview Data Form (IDF), along with the Selection Criteria and Interview Questions, should be kept by the Hiring Department for 3 years after the effective

    date of the hire, then destroyed.

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