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Humboldt Bay Municipal Water District

By Dorothy Ramirez,2014-05-16 15:40
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Humboldt Bay Municipal Water District

    Humboldt Bay Municipal Water District

    BUSINESS MANAGER

GENERAL PURPOSE

    The Business Manager is responsible for overseeing, managing and directing the District’s accounting, finance, human resource, administrative, risk management, and computer system functions.

    (Note- with respect to computer systems, this position is not responsible for the District’s SCADA computer system/network or any other system which directly supports water system operations).

ESSENTIAL FUNCTIONS AND DUTIES

Leadership/Management:

    1. Develops long-term goals and objectives, and short-term work priorities and plans, for the District’s

    business, accounting, finance, human resource and computer system functions.

    2. Supervises accounting, human resource and customer service staff. Conducts annual performance

    reviews. Trains and develops staff to support them in carrying out their jobs/duties.

    Accounting Area:

    3. Responsible for all District accounting functions, including: maintenance of general and subsidiary

    ledgers, general journal entries, cash and other account reconciliations, accounts receivable (from

    both wholesale and retail water sales), accounts payable, investment and reserve accounts, and

    capital, depreciation and inventory schedules.

    4. Responsible for establishing a system of internal controls in accordance with generally accepted

    accounting standards and in accordance with recommendations from the District’s auditors. Trains

    staff and ensures compliance with system of internal controls.

    5. Acts as principle liaison with the District’s auditor during the annual financial audit process.

    6. Analyzes and makes recommendations regarding the District’s payroll, accounting and utility billing

    systems and procedures. Plans and implements changes to systems and procedures as necessary.

    Develops and maintains documentation for key systems and procedures.

    Business/Financial Area:

    7. Assists the General Manager and Superintendent with development of the District’s annual budget.

    8. Administers budget control systems for the District. Oversees preparation of the monthly financial

    reports for Management and the Board of Directors.

    9. Monitors investment accounts and makes recommendations consistent with the District’s approved

    investment policy.

    10. Responsible for operation of the retail customer service functions including account services, utility

    billing, accounts receivable, cash management, and reporting.

    11. Periodically conducts water rate studies and recommends water rates (structure and pricing) for

    District’s retail water accounts.

    12. Assists the General Manager with long-range financial planning for the District.

    Business Manager (Feb 2008) Page 1 of 3

    13. Supports implementation of the District’s Capital Improvement Plan as it relates to financing and

    funding capital projects.

    14. Conducts special studies involving analysis of complex financial and business matters.

    HR/Systems Areas:

    15. Responsible for the District’s human resources functions, including payroll, benefit administration

    and employee claims management.

    16. Responsible for the District’s risk management functions, including contracting, maintenance of

    coverage documents, claims processing, and related records and reports.

    17. Responsible for maintaining and advancing the District’s business computer systems and network.

    (Note- not responsible for SCADA system or other systems which directly support water system operations).

    18. Responsible for developing and overseeing the District’s Records Retention Policy. Develops and

    maintains records management systems. Participates in, and possibly leads, the planning and

    implementation of a comprehensive electronic filing and record retrieval system for the District.

    Other Areas:

    19. May provide back-up and perform duties of the General Manager, as necessary.

    20. May perform special projects for the General Manager, as necessary and as time permits.

    21. Assists the General Manager and Superintendent in Emergency Operations Center (EOC) activities

    or other emergency events.

    REQUIRED KNOWLEDGE, SKILLS, and ABILIITES

    ? Strong written communication skills including the use of proper English, spelling, grammar and

    punctuation. Ability to compose complex and detailed correspondence and reports accurately.

    ? Strong verbal communication and presentation skills

    ? Ability to deal tactfully and courteously with customers, District staff, and the Board of Directors

    ? Strong organizational skills

    ? Ability to work well and collaboratively with others

    ? Ability to complete complex analyses (e.g. define objective, conduct research, collect data,

    analyze data, derive results, and formulate conclusions and recommendations)

    ? Subject matter expertise in accounting, especially with governmental accounting principles

    ? Subject matter expertise in business, economics or finance

    ? Office methods and procedures, including filing, record keeping and reporting systems

    ? Strong working knowledge of desktop computers, in particular intermediate-to-advanced

    proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook). Knowledge

    of QuickBooks and/or ESRI’s GIS software desirable.

    REQUIRED TRAINING AND EXPERIENCE:

Any combination of training and experience that provides the required knowledge and abilities is qualifying.

    A typical way to obtain the requisite knowledge and abilities would be:

    ? Bachelors Degree (required) and Masters Degree (preferred) from an accredited university or

    college with an emphasis in business, accounting, public administration, or finance

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    ? Seven-to-ten years of increasingly responsible experience in business, public administration,

    accounting, or finance sufficient to demonstrate the ability to perform the required duties

SPECIAL REQUIREMENTS

    ? Possession of a valid California’s Driver’s license issued by the State Department of Motor Vehicles.

    Proof of a good driving record, free from multiple or serious violations or accidents, and in

    accordance with any standards of the District’s insurance carrier. Compliance with these

    requirements and established District vehicle operation standards are a condition of employment.

    ? Must be able to qualify for fiduciary bonding.

    ? Must be available to work evenings, weekends, or holidays in the event of an emergency or other

    significant operational requirement.

ESSENTIAL PHYSICAL ABILITIES

Persons selected for appointment to this position must pass a pre-employment medical examination and

    drug screening which the District pays for. The medical examination is intended to evaluate the applicant’s

    ability to meet the physical and health requirements for this classification.

A person employed in this position must be able to:

    a) operate a variety of office equipment (computer, copy machine, fax, etc.) ;

    b) understand and carry out oral and written directions;

    c) communicate well with others, verbally and in writing;

    d) work cooperatively and get along well with the Board, District staff, customers and the public;

    e) think critically to address complex business and accounting assignments;

    f) sit for extended periods of time;

    g) perform minor physical activities which involve bending, lifting and reaching;

    h) operate a motor vehicle.

Business Manager (Feb 2008) Page 3 of 3

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