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EMPLOYEE HANDBOOK

By Tom Lewis,2014-05-24 03:07
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It is important that the church always have current information about itsThe amounts withheld for Social Security and Medicare taxes are at a fixed

    Celebration

    Lutheran School

    Personnel Manual

“For there is a proper time and procedure for every matter . . .”

    Ecclesiastes 8:6

    FOREWORD

"Finally, brothers, whatever is true, whatever is noble, whatever is right, whatever is

    pure, whatever is lovely, whatever is admirable--if anything is excellent or praiseworthy-

    -think about such things. Whatever you have learned or received or heard from me, or

    seen in me--put it into practice. And the God of peace will be with you." Philippians 4:8,9

    (A comment from Paul, in prison, encouraging excellence in ministry through his

    example.)

TO: ALL EMPLOYEES

     The following pages contain policies and procedures established for individuals employed by Celebration Lutheran School.

     Please read this handbook carefully. Although this does not constitute a contractual agreement, we hope it will provide guidance and answer your questions. Any further questions may be directed to the person responsible for Human Resources.

     May God bless you in all you do.

Sincerely,

CELEBRATION LUTHERAN SCHOOL BOARD

    TABLE OF CONTENTS

     Paragraph Page

SECTION 1.000: INTRODUCTION

Welcome! .......................................................................................................... 1.100 1-1

    Introductory Statement .................................................................................... 1.200 1-1

    Mission Statement ........................................................................................... 1.300 1-2

    Vision Statement .............................................................................................. 1.400 1-2

SECTION 2.000: EMPLOYMENT

Employment ..................................................................................................... 2.100 2-1

    Equal Employment Opportunity ...................................................................... 2.200 2-1

    Immigration Reform and Control Act of 1986 .................................................. 2.300 2-1

    New Hire Act .................................................................................................... 2.350 2-1

    Employment of Minors ..................................................................................... 2.400 2-2

    Employment of Relatives .................................................................................. 2.500 2-2

    Employee Classifications.................................................................................. 2.600 2-2

    Job Descriptions .............................................................................................. 2.700 2-2

    Performance Evaluations ................................................................................. 2.800 2-3

SECTION 3.000: BENEFITS

Introduction ..................................................................................................... 3.100 3-1

    Vacation ........................................................................................................... 3.200 3-1

    Holidays ........................................................................................................... 3.300 3-1

    Sick Pay ........................................................................................................... 3.400 3-2

    Bereavement Pay.............................................................................................. 3.500 3-2

    Other Leaves .................................................................................................... 3.600 3-2

    Group Insurance Plans .................................................................................... 3.700 3-7

    Workers Compensation Insurance ................................................................... 3.800 3-7

    Unemployment Compensation, Federal and State ..................................... 3.900 3-7

SECTION 4.000: PERSONNEL STATUS

Tardiness and Absence .................................................................................... 4.100 4-1

    Termination ..................................................................................................... 4.200 4-1

    Time Records - Signing In and Out .................................................................. 4.300 4-2

    Break and Meal Periods ................................................................................... 4.400 4-2

    Personnel Records............................................................................................ 4.500 4-3

    Promotion and Transfer ................................................................................... 4.600 4-3

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SECTION 5.000: COMPENSATION

    Payday ............................................................................................................. 5.100 5-1 Wage and Salary Reviews ................................................................................. 5.200 5-1

    Payroll Deductions ........................................................................................... 5.300 5-1

    Overtime .......................................................................................................... 5.400 5-2

SECTION 6.000: DISCIPLINE AND GRIEVANCE

Discipline and Termination Procedure ............................................................. 6.100 6-1

    Grievance Procedure ........................................................................................ 6.200 6-1

SECTION 7.000-8.000: WORKING TOGETHER

    Introduction ..................................................................................................... 7.100 7/8-1 Morals Policy .................................................................................................... 7.200 7/8-1 Harassment ..................................................................................................... 7.300 7/8-1 Alcohol, Drugs, and Controlled Substances ..................................................... 7.400 7/8-2

    Workplace Safety ............................................................................................. 7.500 7/8-3

    Prohibition of Violence ..................................................................................... 7.600 7/8-3

    Outside Activities ............................................................................................. 7.700 7/8-3 Conflict of Interest ........................................................................................... 7.800 7/8-3 Honorarium Policy ........................................................................................... 7.900 7/8-4

    Electronic Communication Policy .................................................................... 8.000 7/8-4

    Personal Appearance ........................................................................................ 8.100 7/8-7

    Lost and Found ................................................................................................ 8.200 7/8-7 Smoking ........................................................................................................... 8.300 7/8-7 Access to Church Property ............................................................................... 8.400 7/8-7

    Business Expense Reporting ............................................................................ 8.500 7/8-7

    Use of Church Telephones ............................................................................... 8.600 7/8-7

    Employee Parking ............................................................................................ 8.700 7/8-8

    Church Bulletin Boards ................................................................................... 8.800 7/8-8

    References ........................................................................................................ 8.900 7/8-8

SECTION 9.000: EMPLOYEE STATEMENT OF

    ACKNOWLEDGEMENT ............................................................... 9.000 INDEX

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    CELEBRATION LUTHERAN SCHOOL MANUAL

    SECTION 1.000

    INTRODUCTION

    Paragraph

WELCOME ..................................................................................................... 100

    INTRODUCTORY STATEMENT ....................................................................... 200

    MISSION STATEMENT ................................................................................... 300

    STATEMENT OF FAITH ................................................................................. 400

1.100: WELCOME!

Welcome to Celebration Lutheran School. We consider you to be a gift from God and look

    forward to working with you as a member of our ministry team. Your gifts and talents which

    you bring to your position are most appreciated. We are committed to working together with

    you in service to our Lord through this ministry.

As an employee of the church (or school, if separate), you represent this ministry in both your

    work life and private life. Our hope is that you would always be sensitive to how others may see

    you as you live out your daily life. We encourage you to strive toward living a life that is an

    example to others of your relationship with God and your belief in the Church's Mission

    Statement.

We pray that you will look to your Lord daily as you are about your work in a way that is

    suggested in this portion of a prayer from ―The Lutheran Book of Prayer.‖

    "Grant that I may day by day put forth efforts which are pleasing to Thee, helpful

    to my fellow men, and sufficient to provide for my daily needs. Keep me mindful

    that my service must be done not merely to men but to Thee. Help me to

    remember that in all things, my sufficiency is of Thee and that whatever I do is to

    be done to Thy glory. Give me joy in my labor; sincerity in my service, and

    unselfishness in all my striving. Help me to be faithful in all things, for the sake

    of Him who died for me." Amen

1.200: INTRODUCTORY STATEMENT

The following pages contain a general overview of procedures and policies established by our

    congregation for its employees, as well as an explanation of certain benefits provided with this

    employment. We want you to feel that, although there are policies and procedures to follow,

    you also sense participation in the servant role to the families of Celebration Lutheran School.

    We hope you will find joy in your work and friendship among your co-workers.

It is important you read, understand, and become familiar with the handbook and comply with

    the standards, which have been established. Please talk with your employer if you have any

    questions or need additional information.

It is obviously not possible to anticipate every situation that may arise in the workplace or to

    provide information that answers every possible question. As a result, the church reserves the

    right to modify, supplement, rescind, or revise any policy, benefit, or provision from time to

    time, with or without notice, as it deems necessary or appropriate. However, at all times, the

    school will comply with all applicable laws.

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If there is a conflict between the provisions, benefits, and policies in this employee handbook

    and those set forth in the terms of a staff member's call or contract, the terms of the call or

    contract shall prevail provided they do not conflict with the Bylaws or constitution of the Synod.

1.300: MISSION STATEMENT

    INSERT CONGREGATION'S OR DISTRICT’S MISSION STATEMENT.

1.400: VISION STATEMENT

    INSERT CONGREGATION’S OR DISTRICT’S STATEMENT OF FAITH.

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    CONGREGATIONAL/DISTRICT PERSONNEL MANUAL

    SECTION 2.000

    EMPLOYMENT

     Paragraph

    YOUR EMPLOYMENT ........................................................................................... 100

     Employment At Will ............................................................................................ 105 EQUAL EMPLOYMENT OPPORTUNITY ................................................................ 200 IMMIGRATION REFORM AND CONTROL ACT OF 1986 300 NEW HIRE ACT ..................................................................................................... 350 EMPLOYMENT OF MINORS ................................................................................. 400 EMPLOYMENT OF RELATIVES ............................................................................ 500 EMPLOYMENT CLASSIFICATION ........................................................................ 600

     Overtime ............................................................................................................ 605 JOB DESCRIPTIONS ............................................................................................. 700 PERFORMANCE EVALUATIONS ........................................................................... 800 Initial Performance Review ................................................................................. 805

2.100: YOUR EMPLOYMENT

2.105: Employment At Will

As a non-rostered or non-contracted employee of TRINITY LUTHERAN CHURCH AND

    SCHOOL, the employment relationship is one of mutual consent. The employment relationship

    is terminable at the will of the employee or INSERT NAME OF CONGREGATION OR DISTRICT, that is, either you or INSERT NAME OF CONGREGATION OR DISTRICT may end this

    relationship at any time, with or without cause.

2.200: EQUAL EMPLOYMENT OPPORTUNITY

    INSERT NAME OF CONGREGATION OR DISTRICT is in full agreement with the intent of the Civil Rights Laws. It is our firm belief that the basis of employee selection for hiring, promotion, transfer, training, job assignment, hours of work, rate of pay, and working conditions should be according to ability, not age, race, color, national origin, ancestry, gender, disability, or any other factors not considered pertinent to performance.

    Because we are a church body, certain positions demand extensive understanding of and commitment to the doctrinal view of The Lutheran Church-Missouri Synod. For such positions, it is necessary for us to seek out individuals with specific religious training and/or synodical recognition. In addition to the extent allowed by State Law for all positions, the congregation may give preference in hiring on the basis of religion, including persons who are members in good standing of a Lutheran Church--Missouri Synod congregation.

    The position of pastor, associate pastor and assistant pastor (if applicable) or positions identifying ordained clergy status as a requirement at INSERT NAME OF CONGREGATION OR DISTRICT are required to be held by ordained ministers of The Lutheran Church-Missouri Synod. Based on religious belief, only males are ordained ministers in The Lutheran Church-Missouri Synod. Therefore, for those positions, females will not be considered for employment.

    2.300: IMMIGRATION REFORM AND CONTROL ACT OF 1986

    The church is committed to full compliance with the federal immigration laws and will not knowingly hire or continue to employ anyone who does not have the legal right to work in the United States.

    As a condition of employment, you will be required to provide documentation verifying your identity and legal authority to work in the United States, which includes the completion of Form 1-9, Employment Eligibility Verification.

2.350: NEW HIRE ACT

    By federal law all employers are required to report newly hired employees to the designated state agency in the state where the employees are hired within 20 days of the hire date. This

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