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Expertise Checklist

By Martha Johnson,2014-05-16 05:40
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Expertise Checklist

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    Instructions are provided in blue and may be deleted. Please complete your response in the template provided, and indicate clearly where separate documents are provided.

    In order to receive the maximum amount of points, please be sure to follow this format carefully and

    thoroughly (but concisely) address each section.

A. EXECUTIVE SUMMARY

1. Proposer Information and Partner(s)

    Proposer’s Firm Name

    Proposer’s Firm Address

    Location of Proposer’s Office to

    Perform Services

    under this RFP

    Note: Possession of this number serves as partial verification that the Proposer has completed the City’s Proposer’s City administrative requirements (see Attachment III for more details). Vendor ID

     Proposer’s

    Partner(s) Firm

    Name(s)

2. RFP Contact

    Clearly identify the person that will serve as the overall RFP contact.

    Name Title Email Phone Address 3. How did you find out about this RFP Opportunity?

    Insert Response Here.

    Attachment V Page 1 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    4. Groups

    Please indicate the Groups for which your firm is interested in proposing and for which your firm meets

    or exceeds the Experience Minimum Qualifications.

    Group Experience Minimum Qualifications

    ? My firm has successfully assisted a city or county with meeting the Group 1 requirements of the Government Finance Officers Association’s Certificate of Comprehensive Annual Achievement for Excellence in Financial Reporting program for a Financial Report (“CAFR”) Comprehensive Annual Financial Report at least two (2) times. General City

    ? My firm is qualified to issue audited financial statements. Single Audit Other funds San Francisco ? My firm has successfully completed at least one full year of independent audit Market Corporation (SFMC), services comparable to the services described for this Group for at least three Treasure Island Development (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in Authority (TIDA) California within the last five (5) years of the date of this RFP, as verified by

    Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

    ? My firm is qualified to issue audited financial statements. Group 2 Employees Retirement System ? My firm has successfully completed at least one full year of independent audit services comparable to the services described for this Group for at least three

    (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in

    California within the last five (5) years of the date of this RFP, as verified by

    Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

    ? My firm is qualified to issue audited financial statements. Group 3 Redevelopment Agency and ? My firm has successfully completed at least one full year of independent audit Financing Authority services comparable to the services described for this Group for at least three (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in

    California within the last five (5) years of the date of this RFP, as verified by

    Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

    Attachment V Page 2 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    Group Experience Minimum Qualifications ? My firm is qualified to issue audited financial statements. Group 4 Health Service System ? My firm has successfully completed at least one full year of independent audit services comparable to the services described for this Group for at least three

    (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in

    California within the last five (5) years of the date of this RFP, as verified by

    Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions. ? My firm is qualified to issue audited financial statements. Group 5 San Francisco General Hospital ? My firm has successfully completed at least one full year of independent audit Laguna Honda Hospital services comparable to the services described for this Group for at least three

    (3) two (2) cities and/or counties hospitals, at least two (2) one (1) of which is

    located in California within the last five (5) years of the date of this RFP, as

    verified by Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions. ? My firm is qualified to issue audited financial statements. Group 6 San Francisco International ? My firm has successfully completed at least one full year of independent audit Airport including Schedule of services comparable to the services described for this Group for at least three Passenger Facility Charge (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in

    California within the last five (5) years of the date of this RFP, as verified by Revenues and Expenditures Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions. ? My firm is qualified to issue audited financial statements. Group 7 Port of San Francisco ? My firm has successfully provided independent audit services comparable to the services described for this Group to at least three (3) two (2) cities and/or

    counties, at least two (2) one (1) of which is located in California within the last

    five (5) years of the date of this RFP, as verified by Prior Engagement

    Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

    Attachment V Page 3 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    Group Experience Minimum Qualifications ? My firm is qualified to issue audited financial statements. Group 8 San Francisco Finance ? My firm has successfully completed at least one full year of independent audit Corporation services comparable to the services described for this Group for at least three

    (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in California within the last five (5) years of the date of this RFP, as verified by

    Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

    ? My firm is qualified to issue audited financial statements. Group 9 Public Utilities Commission ? My firm has successfully completed at least one full year of independent audit San Francisco Water services comparable to the services described for this Group for at least three Department Fund (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in

    California within the last five (5) years of the date of this RFP, as verified by Waste Water Program Fund Prior Engagement Descriptions. Hetch Hetchy Water and Power Fund ? The lead staff my firm is proposing to be assigned to the City’s engagement(s), defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

    ? My firm is qualified to issue audited financial statements. Group 10A Municipal Transportation Agency ? My firm has successfully completed at least one full year of independent audit (MUNI) services comparable to the services described for this Group for at least three Financial Audit, Single Audit, (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in Transportation Development Act California within the last five (5) years of the date of this RFP, as verified by (TDA) Compliance Report, Agreed-Prior Engagement Descriptions. Upon Procedures Report for MUNI’s National Transit Database Report, and ? The lead staff my firm is proposing to be assigned to the City’s engagement(s), Agreed Upon Procedures for Muni’s defined as the reviewing Partner or team members in charge of day-to-day CalTrans Grants. management of and work on the engagement, individually have had a similar lead role in at least two (2) of those engagements, including the one in Group 10B California, as verified by Prior Engagement Descriptions. Municipal Transportation Agency (MUNI) Agreed-Upon Procedures

    Report for Transportation Displays, Inc.,

    and a Cost Allocation Plan in

    accordance with OMB Circular A-87.

    ? My firm is qualified to issue audited financial statements. Group 11 Various State of California Project ? My firm has successfully completed at least one full year of independent audit Grants services comparable to the services described for this Group for at least three Transportation Development Act (3) two (2) cities and/or counties, at least two (2) one (1) of which is located in Local Transportation Fund (“LTF”) California within the last five (5) years of the date of this RFP, as verified by Transportation Development Act Prior Engagement Descriptions. (“TDA”) Projects for Department of Public Works and ? The lead staff my firm is proposing to be assigned to the City’s engagement(s), State of California Grants to Office of defined as the reviewing Partner or team members in charge of day-to-day Criminal Justice Planning (“OCJP”), management of and work on the engagement, individually have had a similar Department of Justice (“DOJ”), and lead role in at least two (2) of those engagements, including the one in Department of Insurance (“DOI”) California, as verified by Prior Engagement Descriptions.

    Attachment V Page 4 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

Group Experience Minimum Qualifications ? My firm has successfully completed at least one full year of actuarial services Group 12 comparable to the services described for this Group to at least three (3) two Workers’ Compensation and (2) cities and/or counties, at least two (2) one (1) of which is located in General Liability Programs California within the last five (5) years of the date of this RFP, as verified by Actuarial Review Prior Engagement Descriptions.

    ? The lead staff my firm is proposing to be assigned to the City’s engagement(s),

    defined as the reviewing Partner or team members in charge of day-to-day

    management of and work on the engagement, individually have had a similar

    lead role in at least two (2) of those engagements, including the one in

    California, as verified by Prior Engagement Descriptions.

Please list Groups in order of preference below:

    Insert Response Here.

    Attachment V Page 5 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    B. PROPOSER QUALIFICATIONS 1. Minimum Qualifications

Proposers not meeting these minimum qualifications will not be considered and their proposals

    will be deemed non-responsive and not be evaluated. Be sure to complete this section, as

    described.

The Proposer certifies:

    a) RFP ATTACHMENTS: The Proposer has completed the requirements and submitted

    the forms described in RFP Attachments I, II, III, IV, and V as part of its Proposal

    Package, as applicable.

     Yes

    b) EXPERIENCE: To verify its Experience Minimum Qualifications, the Proposer has

    submitted at least three two Prior Engagement Descriptions for each Group selected

    by Proposer in RFP Attachment V, Section A.4 as part of its Proposal Package.

    Specific Experience Minimum Qualifications are stated for each Group in that section.

    The Prior Engagement Descriptions in RFP Attachment V, Section B.3 will be used to

    verify the Proposer’s comparability of experience and to determine whether the

    Proposer meets specific Experience Minimum Qualifications for the selected Group,

    and therefore, whether its Proposal Package will be forwarded to the Evaluation Team

    for evaluation.

     Yes

    2. Firm Qualifications

Even if using an alternative format for your responses, the following information must be

    included in the order specified to be scored appropriately.

a. Firm History and Structure: Briefly describe your firm, including history and number of years in business,

    organizational structure, ownership structure, and names of principals.

Insert Response Here.

b. Government and Industry Standards and Requirements: Describe your firm’s experience and understanding of

    the concepts and requirements of:

    ? GASB Codification of Governmental Accounting and Financial Reporting Standards;

    ? AICPA Audit Guide;

    ? Audit requirements of OMB Circular A-133; and

    ? GFOA Certificate of Achievement program.

Insert Response Here.

    Attachment V Page 6 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    c. Specific Background and Experience in Providing Services City is Requesting: Describe your firm’s specific background and experience in providing auditing and/or actuarial valuation services, including specific experience or expertise in the industries of the reporting entities (Groups) to large local governmental organizations and/or

    related enterprise industries, particularly in California.

Insert Response Here.

d. Local Government Client List: Provide a list of local government agencies and/or relevant industry clients that

    your firm’s local or regional office has provided services to over the past five years. Indicate each organization’s

    name, nature of services provided, and dates of the engagement.

Insert Response Here.

    e. Clients Relationships Severed for Reasons Other than Convenience: Provide a list of your clients where the contractual relationship was not completed and was severed for reasons other than convenience. A brief description of why the relationship was severed and the name of the client and the client’s engagement manager are also required. If none, state “None.”

Insert Response Here.

f. Familiarity with large automated accounting systems: Description of Proposer’s experience working with large

    automated accounting systems similar to the City’s Financial Accounting and Management Information System

    (ONLINE FAMIS) and related subsystems such as Advanced Purchasing and Inventory Control System (ADPICS).

Insert Response Here.

g. Total Staff Size and Composition: General description of the Proposer’s total size and staff size of the local or

    regional office proposing to perform services. Provide a further breakdown showing the components of professional and administrative staff by major function, e.g. taxes, audits, etc. The Board of Supervisors

    Government Audit and Oversight Committee is particularly interested in the local or regional office’s audit staff and composition of staff by level of position (e.g. partners, managers, seniors, etc.). Specific staffing information is requested in the Approach and Cost section below.

Insert Response Here.

h. Pending Litigation: Briefly describe any pending litigation or litigation related to consulting services provided by

    your firm within past three years of this RFP issue date. If none, state “None.”

Insert Response Here.

    Attachment V Page 7 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    3. Prior Engagement Descriptions

Using the template on the following pages, provide information of a minimum of three (3) two (2) and up

    to a maximum of five (5) successfully completed engagements (successfully completed means at least

    one full year of audit or actuarial services has been provided to the client) for each Group selected by

    Proposer that demonstrate the Proposer’s expertise to meet the Experience Minimum Qualifications for each Group described in Section A of this Attachment. Engagements may be no more than five (5)

    years old, and should, to the extent possible, demonstrate experience with entities comparable to the

    City and County of San Francisco.

Contacts for each engagement are required, and may serve as references for the Proposer. The City will

    not inform Proposers when references will be contacted. The Proposer should ensure that client contact

    information listed in the response is up-to-date and should notify clients that the City may be contacting

    them. See RFP Attachment I, Section 14.

Failure to provide the information as requested may result in rejection of your proposal and if your

    proposal is evaluated, will result in a lower evaluation score.

    Attachment V Page 8 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

     ENGAGEMENT 1

    Engagement Engagement Name

    Client Client Name (City, County, etc.)

    Client Unit Client Agency, Department, or Unit Name

    Client Contact Name

    and Title

    Client Contact Phone

    Client Contact E-mail

    Timeline Month/Year to Month/Year; Length of engagement beginning to end Consultant Lead(s) Staff Lead Name(s) same as leads proposed to City? Fee $00,000.00

    Number of Hours XX hours

    Engagement Background Include background information regarding the client and/or program being audited or studied, as applicable. Were you selected through a competitive solicitation process? What were the engagement goals and desired outcomes? If different, what were the goals and desired outcomes of your services?

    Insert Response Here.

Engagement Scope What was the scope of the engagement? Provide sufficient information to give the

    City insight into the size/complexity and scope of the engagement.

    Insert Response Here.

    Engagement Approach How did you approach the engagement? What methodologies were used and how did those methodologies address audit or actuarial requirements? Describe any challenges you may have faced, including strategies you used to address them.

    Insert Response Here.

    Engagement Staffing Identify each lead person on your engagement team with titles and roles and hourly rate, including all subcontractors. Include brief narrative descriptions of the responsibilities each

    person had on the engagement. Did you have any staff changes during the audit? Explain the

    circumstances.

    Insert Response Here.

    Involvement of Client and/or Stakeholders Discuss how your client was involved in engagement. Insert Response Here.

Engagement Outcomes What, if any, measurable service deliverables or outcomes can be attributed

    to your services? Did you complete the audit or study according to the client’s timeline? Did you produce an audit or study report? Did you make presentations to any governing board(s)? Insert Response Here.

    Attachment V Page 9 of 20

    RFP ATTACHMENT V: PROPOSAL TEMPLATE v2

    ENGAGEMENT 2

    Engagement Engagement Name

    Client Client Name (City, County, etc.)

    Client Unit Client Agency, Department, or Unit Name

    Client Contact Name

    and Title

    Client Contact Phone

    Client Contact E-mail

    Timeline Month/Year to Month/Year; Length of engagement beginning to end Consultant Lead(s) Staff Lead Name(s) same as leads proposed to City? Fee $00,000.00

    Number of Hours XX hours

    Engagement Background Include background information regarding the client and/or program being audited or studied, as applicable. Were you selected through a competitive solicitation process? What were the engagement goals and desired outcomes? If different, what were the goals and desired

    outcomes of your services?

    Insert Response Here.

Engagement Scope What was the scope of the engagement? Provide sufficient information to give the

    City insight into the size/complexity and scope of the engagement.

    Insert Response Here.

    Engagement Approach How did you approach the engagement? What methodologies were used and how did those methodologies address audit or actuarial requirements? Describe any challenges you may have faced, including strategies you used to address them.

    Insert Response Here.

    Engagement Staffing Identify each lead person on your engagement team with titles and roles and hourly rate, including all subcontractors. Include brief narrative descriptions of the responsibilities each

    person had on the engagement. Did you have any staff changes during the audit? Explain the

    circumstances.

    Insert Response Here.

    Involvement of Client and/or Stakeholders Discuss how your client was involved in engagement. Insert Response Here.

Engagement Outcomes What, if any, measurable service deliverables or outcomes can be attributed

    to your services? Did you complete the audit or study according to the client’s timeline? Did you

    produce an audit or study report? Did you make presentations to any governing board(s)? Insert Response Here.

    Attachment V Page 10 of 20

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