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Method Statement Template

By Jennifer Harrison,2014-04-05 11:57
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Method Statement Template

    Ref No: 763/07 General Information

Description of the Public Music Event Activity:

    Community “Prom in the Project Name: Project Ref: 763/07 Park”

    08.00 Saturday Start Date/Time: A23 Recreation Ground, 21/7/2007 Event Address/ Brighton Road, Horley, Location: 22.30 Saturday Finish Date/Time: West Sussex 21/7/2007

    Manager,

    Brambles Event Organiser: John Fisher Role: Tel: 01293 771644 Respite Care

    Centre

    The event is a "Prom Concert" to raise funds for two local charities

    (Brambles Respite Care Centre and Horley Round Table). The performers

    are a local concert band who have a great deal of experience with this type

    Brief Description of of event. The programme is targeted at families in the Horley community

    event: i.e. light classics and well known pieces of popular music. The final pieces

    will include traditional Proms items - Jersualem, Pomp and Circumstance,

    Fantasia on British Seasongs and a short version of the 1812 overture with

    4 minutes of fireworks at the end.

    Security and Crowd Control: Surrey Police and Group Four

    Perimeter Security: Group Four

    Traffic Control: Surrey Police Key Duties: First Aid: St John’s Ambulance Service

    Access to Site and Ticket Sales: Brambles Respite Care Centre and

    Horley Round Table

    Fireworks: Imperial Fireworks

    Access and Egress

    Site Security

    Lost Children Specific Hazards

    Prevention of Public Nuisance and First Aid Identified:

     Event Evacuation

    Firework Show (Separate Risk Assessment from Imperial Fireworks)

Introduction to Risk Assessment Process

    Risk assessments are required to enable organisers to identify the potential hazards and risks that their employees may encounter in the course of their work. Although many risks are self apparent, such as falling from heights, many others are not.

    The risk assessment process can therefore be used to identify and evaluate the risks that are presented by the activities we undertake each day, and to develop control measures to either eliminate or control the effects of the hazards. For every assessment, it is equally important to ensure that those affected are informed of the risks and of the proposed control measures to ensure that they are not placed at unnecessary risk.

    Organisers, of any public event, are required to carry out risk assessments by law. The Management of Health and Safety at Work Regulations 1999, specifically require Organisers to undertake an assessment of the risks to, not only its own employees, but also to other persons not in their employment, who may be affected by their activities. This requirement applies generally to all of the activities and work carried out by an organisation.

    Although there are no specific requirements under the Management of Health and Safety at Work Regulations, as to when a risk assessment should be carried out, it would be advisable to ensure that the assessments are carried out during the preparation and planning stages for the work.

    Risk assessments should always be carried out by a competent person. This is someone who is experienced and familiar with the work process; has an understanding of the risks and hazards which the event entails, and who has an understanding of the likely health and safety requirements.

Risk Assessment Process

Before the risk assessment process is considered, it is essential to ensure those

    reading and using the Risk Assessments have a clear understanding of the key

    terms. These are summarised below:

    ? HAZARD Something with the potential to cause harm

    ? LIKELIHOOD The probability of a hazard being realised

    ? SEVERITY A measure of the harm caused by the hazard

    ? RISK This is a combined assessment of the likelihood

    and severity for any given hazard

When assessing the likelihood and severity, the following tables can be used for

    guidance:

    LIKELIHOOD SEVERITY

    Title Description Score Title Description Score

    Death or total systems Catastrophic 5 loss

    "Major" injury or Likely to occur several Probable illness. times in the relevant 3 period. Critical Major damage 4 Major environmental impact Loss of time/injury Serious Illness or damage 3 Likely to occur at least Environmental impact Occasional 2 once in the relevant period First Aid Accident Marginal 2 Routine maintenance repair

    Very minor 1 Unlikely to occur in the Remote Negligible 1 relevant period Little consequence

From the above, the risk can be assessed, and the following table can then be

    used to determine the risk score/rating:

     Catastrophic Critical Serious Marginal Negligible

    Frequent 9 6 3

    Occasional 8 6 4 2

    Rare 5 4 3 2 1

    Actions (All risks must be eliminated or reduced as far as is reasonably Score practicable)

    Very High Risk - Not acceptable. Apply mitigation to eliminate or to

    further reduce the risk.

    High Risk - Apply mitigation to eliminate or reduce the risk, and if it

    5-9 remains a high risk, develop robust control measures to limit and

    manage the effects of any hazards.

    Low Risk - May be accepted if all reasonably practicable control

    1-4 measures are in place, however, if more can be done to reduce or

    eliminate the risk, then it should be done.

The steps to be taken during the risk assessment process are summarised below:

? Review the task and activities which are to be carried out

    ? Identify the hazards associated with each task

    ? Where possible modify or redefine the tasks so as to eliminate the

    identified hazards

    ? Where the hazards cannot be eliminated, assess the likelihood and

    severity of the hazards to give a risk score or risk rating

    ? Give further consideration to the management and control of the High and

    Very High Risks

    ? Identify the persons affected by the hazards and wherever possible restrict

    access to those persons carrying out the task, so that others are not

    affected

    ? Develop a safe system of work and ensure the appropriate control

    measures are identified

    ? Personal Protective Equipment (PPE) should always be provided as the

    last line of defence

    ? Ensure information about the hazards, risks and control measures are

    communicated to those undertaking the work (keep a record of all briefing

    sessions held with staff see attached briefing record) ? Ensure a safe system of work is implemented in accordance with the risk

    assessment and any method statements and permits to work etc

    ? Ensure adequate supervision is provided to enforce and monitor the

    effectiveness of the control measures

    Severity Likelihood x

    Negligible

    Risk Assess. Marginal No.: SMS01 Task/Activity: Access and Egress Serious Date Prepared: 05/04/2010 Critical

    Catastrophic

    Remote

    Occasional Key hazards associated with the above task/activity. Ref.

     Probable

     3 2 1 5 4 3 2 1 Score:

     X X 1 Slips, trips and falls from trailing leads 4

    2 Accidents/Injuries due to traffic congestion X X 4

    3 Accidents and injuries due to long entry queues to event site X X 4

    4

    5

    6

    7

    8

    9

    10

    Risk Assessment Scores: 10+ Very High Risk 5-9 High Risk 1-4 Low Risk

    Event Organisers X Members of Public X Site Visitors X Event Oficials X Young Persons X Others

    Information & Physical Controls Managerial & Procedural Controls ? All event officials to be aware of their duties prior to ? Event organisers to ensure clear levels of

    the commencement of the event. communication between all official parties ? Ensure clear traffic signage to alleviate any ? Event organisers to ensure adequate traffic and crowd

    congestion information signage is available prior to event ? Police/event officials to direct traffic to car parks ? Event organisers to monitor crowd control and act

    ? Event officials to ensure pedestrians remain on the upon any delay in accessing the site

    pathways and not on the road ? Event organisers to ensure all key personnel are in

    ? Ensure adequate entry points to the site are radio contact with each other and the central control

    available point

    ? Ensure main lighting system is adequate for whole ? Ensure the findings of this risk assessment are made

    area aware to all event officials

    Final Risk Assessment Scoring With Adhered Controls Low to Medium

    Severity Likelihood x

     Negligible

    Risk Assess. Marginal No.: SMS02 Task/Activity: Event Security Serious Date Prepared: 05/04/2010 Critical

    Catastrophic

    Remote

    Occasional Key hazards associated with the above task/activity. Ref.

     Probable

     3 2 1 5 4 3 2 1 Score:

     X X 1 Injury during theft of monies to event personnel 3

    2

    3

    4

    5

    6

    7

    8

    9

    10

    Risk Assessment Scores: 10+ Very High Risk 5-9 High Risk 1-4 Low Risk

    Event Organisers X Members of Public Site Visitors Event Officials X Young Persons Others

    Information & Physical Controls Managerial & Procedural Controls ? The site to be fenced with a stringent “ticket only” ? Event Organisers to remain in contact with Surrey

    policy Police and Group Four at all times.

    ? Ensure all takings from the event are regularly ? Ensure the findings of this risk assessment are made

    moved from the entry points and secured aware to all event officials

    ? Entry points to be in contact with main control point

    during the active part of the event

    Final Risk Assessment Scoring With Adhered Controls Low Risk

    Severity Likelihood x

     Negligible

    Risk Assess. Marginal Lost Children & Protection of No.: SMS03 Task/Activity: Serious Children from Harm Date Prepared: 05/04/2010 Critical

    Catastrophic

    Remote

    Occasional Key hazards associated with the above task/activity. Ref.

     Probable

     3 2 1 5 4 3 2 1 Score:

     X X 1 Children loosing their guardians 4

    2

    3

    4

    5

    6

    7

    8

    9

    10

    Risk Assessment Scores: 10+ Very High Risk 5-9 High Risk 1-4 Low Risk

    Event Organisers Members of Public Site Visitors X Event Officials Young Persons X Others

    Information & Physical Controls Managerial & Procedural Controls ? Lost children will be directed to Police Control Point ? Event Organisers to remain in contact with Surrey

    via announcement over public address system Police and Group Four at all times.

    ? Any child found without a responsible adult will be ? All staff dealing with children to be CRB checked prior

    taken to the lost child area (Police Control Point) to event.

    and announced over PAS (not giving child’s name) ? Ensure the findings of this risk assessment are made

     aware to all event officials

    Final Risk Assessment Scoring With Adhered Controls Low Risk

    Severity Likelihood x

     Negligible Risk Assess. Prevention of Public Nuisance Marginal No.: SMS04 Task/Activity: and First Aid Serious Date Prepared: 05/04/2010 Critical

    Catastrophic

    Remote

    Occasional Key hazards associated with the above task/activity. Ref.

     Probable

     3 2 1 5 4 3 2 1 Score:

     X X 1 Minor injuries during the course of the event 4

    2 Alcoholic inebriation X X 6

    3

    4

    5

    6

    7

    8

    9

    10

    Risk Assessment Scores: 10+ Very High Risk 5-9 High Risk 1-4 Low Risk

    Event Organisers Members of Public X Site Visitors X Event Officials X Young Persons Others

    Information & Physical Controls Managerial & Procedural Controls ? Beer tent to be regularly patrolled ? Event Organisers to remain in contact with Surrey

    ? Nuisance drinkers to be asked to leave and escorted Police and Group Four at all times.

    off site ? Beer tent staff to be reminded not to serve intoxicated

    ? Police to be informed of any troublesome people persons

    and arrested or evicted from the site ? Ensure the findings of this risk assessment are made

    ? First Aid tent to remain fully staffed throughout and aware to all event officials

    to be in radio contact with other event personnel in

    order to react to any injury without delay

    Final Risk Assessment Scoring With Adhered Controls Low Risk

    Severity Likelihood x

     Negligible Risk Assess. Emergency Evacuation of the Marginal No.: SMS05 Task/Activity: Event Serious Date Prepared: 05/04/2010 Critical

    Catastrophic

    Remote

    Occasional Key hazards associated with the above task/activity. Ref.

     Probable

     3 2 1 5 4 3 2 1 Score:

     X X 1 Injuries caused by panic 6

    2

    3

    4

    5

    6

    7

    8

    9

    10

    Risk Assessment Scores: 10+ Very High Risk 5-9 High Risk 1-4 Low Risk

    Event Organisers X Members of Public X Site Visitors X Event Officials X Young Persons X Others

Procedural Controls

    ? In the event of the event having to be evacuated for any reason, the following guidelines should be followed:

    ? Event officials should be made aware of the situation before the general public to ensure they can assist

    in the evacuation of the area.

    ? The music should be stopped before any announcement

    ? Main lights should be turned on

    ? Announcement should be made over the public address system stressing the need not to panic

    ? Public should be informed which exit they should leave by and where they should go ( staff to Air Balloon

    Public House)

    ? Any lost or separated children will also be taken to the Public House to be reunited with their families

? Ensure the findings of this risk assessment are made aware to all event official

    Final Risk Assessment Scoring With Adhered Controls Low Risk

    RISK ASSESSMENT BRIEFING RECORD

BRIEFING TITLE:

    Applicable Risk Assessments:

    Briefing Given By: Date:

    Ref. Event Official’s Name Signature Comments 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

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