Y Gyfarwyddiaeth Dai
Housing association circular
The term “housing association” in this and related documents means registered social landlord.
Data Collection 2009/10
This circular advises Housing Associations on the timetable of submission of
financial and other data to the Housing Directorate for the period 1 April 2009
to 31 March 2010.
Effective date: 1 April 2009
Related documents: Regulatory Code for Housing Associations Registered in Wales
Distribution: To Housing Associations registered in Wales.
In order to carry out the Assembly Government’s regulatory function,
effectively. The Regulation team requires both financial and other data to
assist their understanding of the financial and governance arrangements of
individual Housing Associations. This circular sets out due dates for the
various returns which the Regulation team require from you during the
Please refer to Annex A for the timetable. The following data is required:
1. Audited financial statements
2. Reconciliation of financial statement figures to year end management
accounts figures as presented to management board.
3. Rent benchmarking returns.
4. Management accounts – twice yearly.
5. Annual private finance return.
6. Five year corporate strategic business plan.
7. 30 year financial projections
Ffon / Tel: 01685 729160 Ffacs / Fax: 01685 729549 E-bost / E-mail:firstname.lastname@example.org
8. Self assessment return (please refer to the note below)
Deadlines for submission are shown at annex A.
Self Assessment (SA)
The Essex report recognised the need for significant reform to the regulatory
framework. These reforms are on going and envisage a robust, evidence
based SA, driven and owned by Boards. As a result the SA is undergoing a
radical review. It has been agreed therefore, it is not appropriate to ask HAs to
deliver SA based on the existing criteria.
We anticipate that the development work should be completed by the summer
of 2009, followed by training and guidance, which will be made available to
HAs staff and Board members. This will ensure that the SA is fit for purpose,
and can be undertaken during the autumn of 2009 to best support on going
business planning cycles.
30 year financial forecasts
The deadline for submission of the template this year is 31 July 2009. The
financial projection must be submitted electronically and in the exact format provided by the Welsh Assembly Government. The template will be subject to
minor changes this year due to the issue of ‘Statement of Recommended Practice (SORP) Accounting by registered social landlords 2008’. The new template will be emailed to relevant associations by 30 April 2009.
Any queries arising out of the contents of this guidance should be addressed
to Housing Regulation, Welsh Assembly Government, Merthyr Tydfil office,
Rhyd-y-Car, CF48 1UZ, email address email@example.com. Electronic copies of any of the requested information should also be sent to
We are having to prioritise our use of the finite translation resources available to the Assembly Government. Unfortunately, on that basis, we are unable to provide a Welsh version of the RSL 030/09. This is because other items have been given a higher priority rating and have thus taken precedence in the allocation of resources. The approach for setting priorities is set out in the Welsh Language Scheme for the Welsh Assembly Government prepared under the Welsh Language Act 1993. Mae’n rhaid i ni flaenoriaethu’r ffordd yr ydym yn defnyddio’r adnoddau cyfieithu sydd ar gael i ni oherwydd y pwysau mawr sydd ar yr adnoddau hynny. Felly, yn anffodus ni allwn ddarparu fersiwn Cymraeg o’r RSL 030/09, gan fod eitemau eraill yn cael mwy o flaenoriaeth o ran dyrannu’r adnoddau. Mae’r dull a ddefnyddir i bennu blaenoriaeth wedi’i amlinellu yng Nghynllun Iaith Gymraeg Llywodraeth Cynulliad Cymru a baratowyd o dan Ddeddf yr Iaith Gymraeg 1993.
Annex A: Timetable period 1 April 2009 – 31 March 2010
Return Detail Deadline
APPLICABLE TO ALL RSL’S
1. Audited financial Must be signed and 6 months after the year end,
statements approved by management electronic copy submitted (if
2. Auditors management 6 months after the year end –
letter and board included with audited
response financial statements return. 3. Rent benchmarking Board approved bench mark Annually – within 2 months
return return should be signed by after receiving request from
the Chief Executive or Welsh Assembly
Finance Director Government
APPLICABLE TO RSL’S WITH OVER 250 UNITS OR A DEVELOPMENT PROGRAMME
OR A SUBSIDIARY RSL WHICH IS PART OF A DEVELOPING GROUP
4. Reconciliation of Reconciliation of the figures 6 months after the year end,
management accounts in the financial statements to submitted electronically (if
to year end financial those as presented to available) and in hard copy
statements management board in the
management accounts (a
10% de minimus limit applies
of the relevant cost/revenue
heading, to each individual
5. 6 monthly management For March year ends. Must Must be submitted by;
accounts be in the format presented to 31 May 2009, and
the management board. 30 November 2009.
For December year ends. Must be submitted by; 31
Must be in the format August, and
presented to the 28 February 2010.
6. Private finance return Must be signed by an For March year ends, 2
(PFR) authorised signatory e.g. months after the year end –
Director of Finance/Chief and should be included with
Executive. Welsh Assembly the management accounts
Government pro-forma submission.
should be utilised and return
should be sent electronically For December year ends, 2
as well as in hard copy months after the year end –
and should be included with
the management accounts
submission. Also submit a
PFR with updated figures to
31 March. 7. Five year Corporate Must be management board Updated annually - required
Strategic Business approved. by 1 April at the latest.
8. 30 year financial Must be management board Submitted electronically in a
forecasts approved. format agreed by Welsh
Assembly Government by no
later than 31 July.