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Maryland College Access Challenge Grant RFA Round 2 - 9

By Edwin Mason,2014-05-07 21:21
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Maryland College Access Challenge Grant RFA Round 2 - 9

    MARYLAND COLLEGE ACCESS CHALLENGE

    GRANT PROGRAM (MCACGP)

    YEAR 1, ROUND 2

    REQUEST FOR APPLICATIONS

    DEADLINE FOR APPLICATIONS: MARCH 18, 2009

     4 P.M.

DELIVER ATTN:

    COLLEGE ACCESS CHALLENGE GRANT COORDINATOR MARYLAND HIGHER EDUCATION COMMISSION 839 BESTGATE ROAD, SUITE 400

    ANNAPOLIS, MARYLAND 21401

    Summary Timetable

January 13, 2009 MCACGP RFA Issued

    January 29, 2009 Technical Assistance Meeting #1

     9:30 a.m. 12:00 p.m.

February 5, 2009 Technical Assistance Meeting #2

     9:30 a.m. 12:00 p.m.

    Both technical assistance meetings will cover the same material:

    a program overview, an overview of this RFA, and discussion

    of the RFA requirements.

    All technical assistance meeting s will be held at:

    Charles I. Ecker Business Training Center

    Gateway Building

    6751 Columbia Gateway Drive

    Columbia, Maryland 21046

In the case of inclement weather on the date of either technical assistance meeting, a make-up

    technical assistance meeting will be held at the Charles I. Ecker Business Training Center on:

February 13, 2009 Technical Assistance Meeting (Inclement Weather)

     9:30 a.m. 12:00 p.m.

MCACGP Cycle Schedule

    March 18, 2009 Applications Due at MHEC by 4:00 p.m.

    April 9-10, 2009 Award Notifications

    April 27, 2009 Grant Period Begins

    May 5, 2009 Mandatory Project Director’s Meeting

     Gateway Building, Computer Lab A

January 27, 2010 Interim Report Due

    April 26, 2010 Grant Period Ends

    July 26, 2010 Final Report Due

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    TABLE OF CONTENTS

    College Access Challenge Grant Program Background ................................................................ 2 Maryland College Access Challenge Grant Program Summary .................................................. 3 MARYLAND CACGP .................................................................................................................. 6 PROJECT OBJECTIVES & OUTCOMES.................................................................................. 6 MCACGP PARTNERSHIPS ........................................................................................................ 8 MARYLAND BUSINESS ROUNDTABLE FOR EDUCATION ................................................. 8 MCACGP PROJECT DIRECTORS MEETING ......................................................................... 8 APPLICATION FORMAT & REQUIREMENTS ....................................................................... 9 GENERAL FORMAT REQUIREMENTS ................................................................................... 9

    APPLICATION NARRATIVE ................................................................................................... 10

    2.0 Organizational Capacity ................................................................................................... 10

    2.1 Needs Assessment ............................................................................................................ 10

    2.2 Project Objectives and Outcomes ...................................................................................... 10

    2.3 Plan of Operation ............................................................................................................ 11

    2.4 Management Plan ............................................................................................................ 11

    2.5 Project Evaluation ........................................................................................................... 12

    3. BUDGET AND COST-EFFECTIVENESS ....................................................................... 13

    4. INCORPORATION/TAX EXEMPTION .......................................................................... 16

    5. ASSURANCES ................................................................................................................ 16

    6. LETTER OF SUPPORT .................................................................................................... 17

    7. COOPERATIVE PLANNING AGREEMENT .................................................................. 17

    APPLICATION REVIEW PROCESS ........................................................................................ 18 EVALUATION AND SELECTION CRITERIA........................................................................ 19 NOTIFICATION OF AWARDS ................................................................................................ 19

    APPEAL PROCESS .................................................................................................................. 19

    GRANT MANAGEMENT .......................................................................................................... 19 1. FISCAL PROCEDURES ....................................................................................................... 19

    2. POST-AWARD CHANGES .................................................................................................. 20

    3. PROJECT CLOSEOUT, SUSPENSION, TERMINATION .................................................... 20

    4. RECORDS ............................................................................................................................ 21 5. REPORTING REQUIREMENTS .......................................................................................... 21

    6. INTERIM REPORTS ............................................................................................................ 21

    7. FINAL REPORTS ................................................................................................................. 22

    8. ACKNOWLEDGMENT OF SUPPORT AND DISCLAIMER ............................................... 22

    APPENDIX A: Eligible MARYLAND CACGP Sites ................................................................ 24 APPENDIX B: Resources ........................................................................................................... 29 APPENDIX C: Application Forms ............................................................................................. 35 APPENDIX D: Report Forms .................................................................................................... 49

    College Access Challenge Grant Program Background

The College Access Challenge Grant Program (CACGP) was enacted by the 2007 College Cost

    Reduction Act. Authorized under Title VII, Part E of the Higher Education Act of 1965, as amended, 20 U.S.C., Section 1141, the CACGP is a federal formula grant program designed to

    foster partnerships among Federal, State, and local government entities and philanthropic

    organizations to significantly increase the number of underrepresented students prepared to enter

    and succeed in postsecondary education. The federal CACGP provides two-year funding to states

    to meet the needs of underrepresented students and families. Funds are awarded based on a formula

    that considers the relative number of persons between the ages of 5 and 17 and 15 and 44 living

    below the poverty line within the state.

The Maryland Higher Education Commission (MHEC) has been designated by Governor O’Malley

    as the administering agency for the CACGP in Maryland. Projected grant funds are $1.2 million for

    two years. In May 2008, MHEC formed a steering committee to serve in an advisory capacity for

    the Maryland College Access Challenge Grant Program (MCACGP). The steering committee,

    consisting of representatives from MHEC, other state agencies, local school systems, and nonprofit

    organizations was charged with identifying the most appropriate use of the funds to support the

    preparation of and access to postsecondary education for underrepresented students in Maryland.

Based on U.S. Census and school achievement data, the areas identified as having the greatest need

    were Baltimore City and Prince George’s County. Recognizing the key to impacting the future

    success of students is to reach them early, the MCACGP is focusing on college awareness and

    career planning activities targeted to middle school students and their families. The goals of the

    MCACGP are (1) to increase college awareness among underrepresented middle school students

    and their families; (2) to increase the number of underrepresented students taking Science,

    Technology, Engineering, and Mathematics (STEM) or Maryland Scholars courses in high school;

    and (3) to increase the number of underrepresented middle school students with career plans.

The Baltimore City and Prince George’s County school systems have identified 25 middle schools

    eligible to receive services under this grant program. To reach these students and their families,

    MHEC will award grants on a competitive basis to eligible nonprofit organizations, including

    accredited Maryland institutions of higher education, or partnership of two or more organizations to

    provide outreach services. Eligible nonprofit organizations or partnerships of nonprofit

    organizations must currently participate in activities related to increasing access to higher education.

    In addition, the nonprofit organization must have been in existence on or before September 27,

    2007 and be currently registered with the Maryland Office of the Secretary of the State Charitable *Organization Division. The MCACGP will award up to $60,000 to a single nonprofit organization working with one or more of the designated middle schools and up to $150,000 to a partnership of

    organizations working with at least five of the designated middle schools.

     * does not apply to accredited Maryland institutions of higher education.

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    Maryland College Access Challenge Grant Program Summary

Title VII, Part E of the Higher Education Act of 1965, as amended, 20 LEGISLATIVE

    U.S.C., Section 1141 AUTHORITY:

The purpose of the Maryland College Access Challenge Grant Program PURPOSE:

    (MCACGP) is to fund projects that provide college awareness; encourage participation in Science, Technology, Engineering, and Mathematics (STEM), or provide career planning activities for middle school students in Baltimore City and Prince George’s County. The program activities are established to increase the number of underrepresented students in

    Maryland who enter and succeed in postsecondary education. Middle schools selected as eligible MCACGP sites have a high percentage of low-income, underachieving students.

    ACTIVITIES ROJECTS MUST PROVIDE ONE OR MORE OF THE FOLLOWING TYPES OF P

    ACTIVITIESFUNDED: :

    (A) College Awareness Activities for Underrepresented Students and

    Their Families:

    Activities may include, but are not limited to: conducting mentoring

    activities with students to provide positive role models; holding one-on-one or small group sessions to disseminate and discuss information on the value of a college education; scheduling campus visits and college tours

    for students and their families to show college as a welcoming, positive

    experience; providing financial aid and financial literacy information to

    students and parents; providing materials and handouts that describe the

    steps students should take to be prepared for college; providing information to students and families on postsecondary education

    opportunities.

    (B) Services to Increase the Number of Underrepresented Students

    taking Science, Technology, Engineering and Mathematics (STEM) or Maryland Scholars courses in High School

    Activities may include, but are not limited to: conducting summer

    programs, weekend, or after school sessions for students to demonstrate the benefits and uses of knowledge in STEM areas; taking students on site

    visits to organizations where employment requires a strong STEM

    background; providing one-on-one time with positive role models

    employed in the STEM field; engaging students in activities that

    emphasize the need for problem solving and critical thinking; conducting

    student activities utilizing the Maryland Business Roundtable for Educations (MBRT) BeWhatIWantToBe.com Web site; conducting

    activities for students to explore high demand/skill/wage employment

    areas both current and emerging in today’s global economy.

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    (C) Career Preparation Services to Underrepresented Students:

    Activities may include, but are not limited to: conducting summer

    programs, weekend, or after school sessions to assist students in developing career plans; providing information to students and their

    families on the security clearance process to guide them in making life

    choices that will enable students to qualify for the jobs coming to

    Maryland as a result of Base Realignment and Closure (BRAC);

    conducting career exploration and goal-setting exercises with students and their families utilizing the Maryland Business Roundtable for Education’s

    (MBRT) BeWhatIWantToBe.com website; conducting activities to allow

    students to explore fields of interest to determine future career and

    technology education needs and develop career goals.

Designated middle schools in Baltimore City and Prince George’s County ERVICE REGIONS: S

    with a significant number of low-income, underachieving students. The following middle schools have been selected to be eligible to receive

    services:

Baltimore City

    Booker T Washington Middle School Calverton Middle School

    Canton Middle School

    Chinquapin Middle School

    Diggs Johnson Middle School

    Garrison Middle School

    George G. Kelson Middle School Hamilton Middle School

    Harlem Park Middle School

    Lombard Middle School

    Paul Laurence Dunbar Middle School Southeast Middle School

    West Baltimore Middle School William H. Lemmel Middle School

Prince George’s County

    Andrew Jackson Middle School Charles Carroll Middle School G. Gardner Shugart Middle School G. James Gholson Middle School Greenbelt Middle School

    Hyattsville Middle School

    James Madison Middle School Kettering Middle School

    Nicholas Orem Middle School Thomas Johnson Middle School Thurgood Marshall Middle School

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    ththth, 7 and 8 grade students and/or their parents in the above mentioned 6ARTICIPANTS P

    schools. SERVED:

    APPLICATIONS DUE March 18, 2009

    April 9-10, 2009 AWARD

    NOTIFICATION

    PROJECT PERIOD: April 27, 2009 through April 26, 2010

    Up to $60,000, depending on the scope of activities and the number of AWARD AMOUNT:

    students/parents to be served.

    Up to $150,000 may be considered for larger collaborative partnership of

    organizations working with five (5) or more schools and serving a large

    number of students/parents.

    The first grant payment (60% of the total award) will be made at the start

    of the project period. The second payment (40% of the total award) will

    be made after the project’s interim report has been received and approved.

    Nonprofit organizations, including accredited Maryland institutions of ELIGIBLE

    higher education, or partnerships of nonprofit organizations and APPLICANTS:

    businesses.

    Nonprofit organizations must meet the following criteria:

    (1) was in existence on or before September 27, 2007;

    (2) is a 501(c)(3) registered with the Maryland Office of the Secretary of *State Charitable Organization Division; and

    (3) is currently participating in activities or services related to increasing

    access to higher education

    * does not apply to accredited Maryland institutions of higher education.

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    MARYLAND CACGP

    PROJECT OBJECTIVES & OUTCOMES

Maryland has established the following objectives and outcomes for the State project. These

    objectives and outcomes should guide projects funded under the MCACGP; however, projects must

    identify objectives and outcomes that are specific to the project activities that will be implemented.

    OBJECTIVE 1 To increase college awareness among underrepresented middle school

    students and their families.

    80% of MCACGP participants will be able to identify at least two Outcome 1

    beneficial reasons for obtaining a postsecondary education.

    80% of MCACGP participants will report they plan to obtain a Outcome 2

    postsecondary education.

    80% of MCACGP participants will be able to state general college entrance Outcome 3

    requirements.

    80% of MCACGP participants will be able to describe the college Outcome 4

    application process.

    80% of MCACGP participants will report knowing about the FAFSA and Outcome 5

    need based financial aid.

    80% of MCACGP participants will know MHEC administers State financial Outcome 6

    aid for postsecondary education.

OBJECTIVE 2 To increase the number of underrepresented middle school students

    taking Science, Technology, Engineering and Mathematics (STEM) or

    Maryland Scholars courses in high school.

    80% of MCACGP participants will report knowing the relationship between Outcome 1

    and among taking rigorous high school courses, postsecondary education

    choices, and their career goals.

    80% of MCACGP participants will indicate an increased interest in STEM Outcome 2

    related careers.

    80% of MCACGP participants will know the requirements to become a Outcome 3

    Maryland Scholar.

    80% of MCACGP participants will indicate an increased interest in STEM Outcome 4

    courses and plan to enroll in STEM or Maryland Scholars courses in high

    school.

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OBJECTIVE 3 To increase the number of underrepresented middle school students

    with career plans.

    80% of MCACGP participants will know the process for obtaining a Outcome 1

    security clearance.

    80% of MCACGP participants will know about job opportunities available Outcome 2

    in STEM fields.

    80% of MCACGP participants will have developed a career plan. Outcome 3

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    MCACGP PARTNERSHIPS

Prospective applicants must contact the middle school(s) for which activities/services are

    proposed before planning an application. All applications are required to include a letter of support from the principal or designee of each school (see Appendix A for a list). Failure to include

    a letter(s) of support may render an application ineligible.

Collaborative partnerships may be formed to provide activities/services. Partners may be other

    nonprofits organizations, including institutions of higher education, or businesses that provide

    appropriate services or space for activities to take place. All nonprofit partners or subgrantees must

    meet the nonprofit eligibility criteria (see page 5). A cooperative planning agreement is required for partnerships. All cooperative planning agreements (see form in Appendix C) must spell out

    the responsibilities of and be signed by each partner.

    MARYLAND BUSINESS ROUNDTABLE FOR EDUCATION

The Maryland Business Roundtable for Education (MBRT), in partnership with MHEC and

    grantees, will play a vital role in the MCACGP. The MBRT, founded in 1992, is a nonprofit

    coalition of more than 100 employers working to achieve meaningful, measurable and systemic

    improvement in schools and student achievement. MBRT will provide technical resources for

    MCACGP projects and will serve as the statewide external evaluator of State level objectives and

    outcomes. Although MCACGP grantees are required to have project specific objectives and

    outcomes, and a project specific evaluation plan, grantees will also be responsible for ensuring the

    State level objectives and outcomes (see pages 6-7) are accomplished.

MBRT accomplishes its mission primarily through Achievement Counts, a campaign designed to

    demonstrate the important connection between achievement in school and success in the workplace.

    The Achievement Counts campaign includes several elements that MCACGP grantees are required

    to incorporate into their project activities. These elements are the Maryland Scholars Program, the

    interactive www.BeWhatIWantToBe.com website for students, and the Parents Count website www.mbrt.org/parents. During the application preparation process, applicants are encouraged to

    review these resources to determine how they can include them in project activities that will align

    with the State level objectives and outcomes and the MBRT evaluation component.

    MCACGP PROJECT DIRECTORS MEETING

MCACGP project directors will be required to attend a mandatory meeting on May 5, 2009 in

    Computer Lab A of the Charles I. Ecker Training Center (Gateway Building) in Columbia, MD.

    Project directors will receive additional notification regarding this meeting once awards have been

    made. Project directors may wish to bring key project personnel with them to the meeting. The purpose

    of the meeting is for MBRT to provide technical assistance on the statewide evaluation using the

    www.BeWhatIWantToBe.com website. In addition, MHEC will provide an overview of the

    grantee requirements for the evaluation. MBRT will also be available throughout the life of the

    grant to provide additional technical assistance and support to grantees.

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