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Committee Report Template

By Randy Gomez,2014-05-15 18:56
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Committee Report Template

Lake District National Park Authority Agenda Item: 13 stAuthority 21 March 2007 Page: 1

CAR PARKS; IMPROVEMENT WORKS

1 SUMMARY

1.1 The Authority is requested to agree changes to the approved budgets to enable

    agreed capital improvements to proceed.

Recommendation that: a Members approve the net additional cost of the project

    in the sum of ?1800 to be met from the Capital Support

    Fund but with the actual source of finance to be

    determined at the year end

     b To note that a revenue saving of ?1800 has been made in

    the car park equipment revenue budget

2 BACKGROUND

2.1 In December 2006 members agreed a movement of funds (?39,000) from revenue to

    capital to fund car park resurfacing works and the purchase of card reading ticket

    machines. We have recently gone to tender for the resurfacing of Waterhead Car

    Park. Despite estimates earlier in the year of just below ?30,000 the lowest received

    quote was ?38,000. We have met the contractor and negotiated the price down to

    ?33,600. The actual cost of the ticket machines is lower than estimated by ?1,800

    and the final cost of the project is now estimated to be ?40,800 and there is therefore

    an additional financing requirement of ?1,800. Revenue savings in the sum of ?1,800

    have been identified in the car park equipment budget.

2.2 Two of our existing pay and display machines have been replaced with chip and pin

    pay and display machines. These are capable of taking payment for parking with a

    credit or debit card. For the transaction to take place funds have to be collected and

    transferred to our bank, for which there is a 3% commission. Commission payments

    will be treated as a cost of collection.

3 POLICY CONTEXT

3.1 Within the Vision and Business Plan under World Class Visitor Experiences we are

    committed to providing efficient public services.

4 OPTIONS

4.1 The options are to agree to the additional cost of the project or to cancel the

    Waterhead resurfacing project.

5 PROPOSALS

5.1 It is suggested we proceed with the project and approve the additional cost.

Lake District National Park Authority Agenda Item: 13 stAuthority 21 March 2007 Page: 2

    6 BEST VALUE IMPLICATIONS

6.1 The Best Value implications are:

    a) Challenge: we have reviewed our approach and believe this is an

    appropriate way to maximise income;

    b) Compare: we have based our proposals on best practice;

    c) Consult: customer feedback suggests the resurfacing of the Waterhead car

    park would be welcomed, as would the introduction of a chip and pin

    payments system.

    d) Compete: Not relevant

7 FINANCE CONSIDERATIONS

7.1 The financial considerations are set out in 2.1 above. Members should note that the

    actual method of funding this project will be determined during the year-end process in

    order to ensure flexibility in funding. The revenue costs of the 3% charge on

    transactions will be met from existing budgets.

8 RISK

8.1 The risk would be a reduction of income if we do not convert to Chip and Pin. If the

    resurfacing works are not carried out the condition of the car park may also have a

    detrimental effect upon income and customer satisfaction.

9 LEGAL CONSIDERATIONS

9.1 All contracts would be checked and approved by the Solicitor.

10 HUMAN RESOURCES

10.1 There are no staffing implications arising from this report.

11 SUSTAINABILITY

11.1 There are no significant environmental, economic and social effects.

    Background Papers Property Services Plan

    Author/Post David Coxon Car Parks and Boating Centre Manager

    Date Written 6 March 2007

    Version Number Final

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