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Converting 12 Month Tenure to 9 Month Tenure

By Geraldine Thompson,2014-05-07 20:56
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Converting 12 Month Tenure to 9 Month Tenure

     Office of Human Resources, Employment Services, 122 Kerr Administration Building, (541) 737-3103

    CONVERTING 12 MONTH TENURE TO 9 MONTH TENURE

Employee:

    ? Requests or confirms in writing that his/her tenure be changed from 12 months to 9 months. Conditions

    associated with the change are to be negotiated with the administrative unit (salary, FTE, etc).

    ? Acknowledges understanding that unused annual leave must be used (260 hour maximum), paid out (180 hour

    maximum), or a combination of used and paid out prior to the employee converting to 9 month. Any remaining

    leave will be forfeited.

    Department:

    ? Submits a Position Change Form to change the position from 12 months to 9 months

    ? Submits a Job Form to change the E-Class, term of service, and annual rate.

    o Annual rates must convert at a 9/11 (1.2222) conversion factor (based on Guidelines Unclassified Staff 9 &

    10 Month Appointment document (9/23/92) from OUS).

    o Rates that deviate from the 9/11 conversion factor will be considered a salary increase and are subject to

    required justification.

    ? Meets with employee to address annual leave. Unused annual leave must be used (260 hour maximum), paid

    out (180 hour maximum), or a combination of used and paid out prior to the employee converting to 9 month. Any

    remaining leave will be forfeited.

    Academic Affairs:

    ? Generates a revised tenure letter (example below).

    COMPARISON INFORMATION

     9-month 12-month

    Contract Fall 09/16 - 12/15 07/01/XX - 06/30/XX or any portion of Dates Winter 12/16 - 03/15 the fiscal year. Spring 03/16 - 06/15 Annual None 15 Hours per month for full-time service Leave (1.00 FTE). Pro-rated for FTE between 0.50 and 0.99 Health Insurance eligibility is based on being paid for one-half or more of available hours every Continual health insurance coverage if Insurance month for ninety days or longer. Summer coverage assured if employee is ? 0.50 FTE employee is ? 0.50 FTE. during Spring Term and ? 0.50 the following Fall Term. Salary Working days of the month. Guaranteed pay period is between 9/16 and 6/15. Guaranteed pay period is continuous, per contract period, unless interrupted by LWOP or termination. Sabbaticals One Term @ 85% Four Months @ 85% Two Terms @ 75% Eight Months @ 75% Three Terms @ 60% Twelve Months @ 60% Sabbatical dates must be consistent with 9-month contract dates (listed above).

    CONVERSION EXAMPLE 12 Month Annual Rate = $54,996

    $54,996 ? 1.2222 = $45,000

     12-month 9-month Annual Rates 54,996 45,000 July 4583 August 4583 Sept 4583 2500 Oct 4583 5000 Nov 4583 5000 Dec 4583 5000 Jan 4583 5000 Feb 4583 5000 Mar 4583 5000 Apr 4583 5000 May 4583 5000 June 4583 2500 54,996 45,000 Revised: 05/14/2008 1 Potential for 2.5 months Summer Academic Pay and/or Summer Session 12,500 54,996* 57,500

    Total

     *12 month annual salary rate reflects 11 months of service and 1 month of paid annual leave.

     Office of Human Resources, Employment Services, 122 Kerr Administration Building, (541) 737-3103

    TENURE REVISION (sample only - to be issued by Academic Affairs)

DATE

TO: Professor _____

     Department of _____

FROM: Becky Johnson

     Vice Provost for Academic Affairs and International Programs

SUBJECT: Your Academic Appointment with Indefinite Tenure

(one or both may apply)

    ? Per your request and/or agreement, your indefinite tenure as a _________of ________ has been changed to a (same

    as to the left) ________ of __________.

    ? The FTE level of your tenured appointment is to be _____ FTE on a __-month basis. Unless changed in writing by

    mutual consent or by other action consistent with the Board’s Administrative Rules, the tenure commitment to you by

    Oregon State University shall be limited to these conditions.

    In accordance with the Administrative Rules of the Oregon State Board of Higher Education, when indefinite tenure is awarded, the faculty member must sign a statement indicating his or her understanding and acceptance that the tenure appointment relates only to the FTE level specified in the Notice of Appointment for the year indefinite tenure is to become effective (OAR 580-21-105 (2)).

    Please indicate your understanding and acceptance of the FTE level specified above by signing one copy of this memorandum and returning it to Sara Eklund in Academic Affairs. Reference to this memorandum will be included in your Notice of Appointment.

I understand and accept the above statement.

_____________________________ __________

    Employee Name Date

c: Central Administrator/Dean/Director

     Personnel File

    Revised: 05/14/2008 2

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