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Business Model Administration Information

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Business Model Administration Information

     UN/CEFACT

    Simple, Transparent and Effective Processes

    For Global Commerce

    BUSINESS REQUIREMENTS SPECIFICATION

    (BRS)

Business Domain: Accounting

Business Process: Chart of Accounts (Accounts Chart)

    Document Identification: CEFACT/Forum/2005/TBG/BS002 Revision

Title: Accounting Accounts Chart

UN/CEFACT International Trade and Business Processes Group: TBG12

Document location : http://www.unece.org/....

    Version: 1.0

    Release:

    Date of TBG approval:

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Document Change History Log

    Date of change Version Paragraph changed Summary of

    changes

    2008.10.22 1.0 This version /

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    Business Requirements Specification

    Table of Contents

    Document Change History Log................................................................................................... 2 1. Preamble ..................................................................................................................................... 4 2. References .................................................................................................................................. 6 3. Objective ..................................................................................................................................... 6 4. Scope ........................................................................................................................................... 7 5. Business Requirements ........................................................................................................... 8 5.1 Business Domain Environment ................................................................................................ 8 5.2 Business Domain view .............................................................................................................. 8 5.3 Business requirements views .................................................................................................. 13 5.4 Business process elaboration - Recording Business Process .............................................. 14

    5.4.1 Use Case Recording Business Process ....................................................................... 15 5.5 Information flow definition Recording Business Process ................................................. 16

    5.5.1 Activity Diagram Recording Business Process ..................................................... 16

    5.5.2 Business Collaboration Diagram - Recording Business Process ............................... 17 5.6 Information Model Definition Accounts Chart (class diagram) ....................................... 18

    5.6.1 Accounts Chart Message .............................................................................................. 18

    5.6.1.1 Accounts Chart Message Details ........................................................................ 19

    5.6.2 Accounts Chart Class Diagram ..................................................................................... 20

    5.6.2.1 Accounts Chart ABIEs .............................................................................................. 21

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1. Preamble

Accounting technique accompanies the business background for more than five centuries

    when Luca Pacioli, a Venetian monk, invented the modern rules in 1494.

    The genuine fundamentals of the accounting business were then postulated. They still are

    presently entries journalizing and registration into accounts defined beforehand in the list of

    accounts (also called “chart”) used in the enterprise. Different charts of accounts possibly provide accounts identifiers for different accounting sub domains such as budget, financial,

    cost accounting, etc.

    From then onward, a few changes occurred in the very basic practice of debit-credit entries.

    On the contrary, many happened in the environment of bookkeeping and audit trail in

    particular from the voucher toward accounts and back from accounts to the document that

    makes evidence of the entry.

    Much more than ever before, the last ten years (the Internet Years) did hit the businesses of

    both accountant and auditor. EDI first, internet and eb-XML now nurture a drastic shift still to

    achieve in accounting entries collection, accounting books assembly and financial reporting.

    The deep changes still to achieve with electronic business evolving maturity opens

    speculations on the revisited relationship of the enterprise’s operational activities with

    accounting process.

    In many respects it is obvious that in the course of its daily duty accounting will have to

    “deliver more for less effort” as well as other enterprise’s departments. Connecting e-

    documents from point to point toward end to end. That means to make the most efficient

    arrangements possible to discover or retrieve accounts identifiers (that are listed in the chart

    of accounts) into which debit and credit amounts must be booked.

    ENTERPRISEENTERPRISE

    EVENTAGENTRESOURCEEVENTAGENTRESOURCE

    DEPRECIATIONDEPRECIATION

    INVENTORYINVENTORY

    PAYROLLPAYROLLSUPPLIERSSUPPLIERSCUSTOMERSCUSTOMERS

    Accounting BackboneAccounting BackboneLEDGER, AP, AR, Cost, Budget, …LEDGER, AP, AR, Cost, Budget, …

    SELLSELL

    From point to point toward end-to-end

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    BUYBUY

The current practice of exchange of business documents by means of telecommunications

    usually defined as e-Business presents a major opportunity to improve the competitiveness of companies, especially for Small and Medium Enterprise (SME) whatever its size can be. About all the functions within any entity provide input to accounting entries, with an accounts chart, and accounting entries in turn will provide output towards aggregated figures from accounts.

    All enterprises have at least an own Accounts chart, but they can have several if one considers the analytical and budgetary domains.

    Carrying on an initiative of EDIFICAS Europe, the European Expert Group 11 (EEG11)

    Accounting and auditing started the discovery of elements for accounting Accounts chart of

    in 2004, inter alia based upon the CHACCO Edifact message.

    The Accounts Chart has been developed with contributions and submissions from several parts of Europe and collaboration of United States.

    This first version of the Business Requirements Specification (BRS) is presented for comments from the other regions.

    After a period of public exposure TBG12 will draft the final version of the BRS addressing comments received and forward for further processing through the UN/CEFACT Forum process with the goal of developing a UN/CEFACT standard document.

    The purpose of this document is to define globally consistent accounts chart processes for the worldwide accounting and auditing domains, using the UN/CEFACT Modelling Methodology (UMM) approach and Unified Modelling Language to describe and detail the business processes and transactions involved.

    The structure of this document is based on the structure of the UN/CEFACT Business Requirements Specification (BRS) document reference CEFACT/ICG/005.

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2. References

? United Nations Trade Data Elements Dictionary (UNTDED) ISO 7372

    http://www.unece.org/cefact/standar/docs/tded.htm

    ? UN/CEFACT Modelling Methodology (CEFACT/TMG/N090R10, November 2001

    ? UN/CEFACTebXML Core Components Technical Specifications version 2.01 ISO

    1500-5

    ? UN/CEFACT Business Requirements Specification version 1.5 (CEFACT/ICG/005)

    ? UN/CEFACT TBG Library 2005-01-25

    ? UN/EDIFACT CHACCO message ? Unified Modelling Language (UML version 1.4.2)

    ? http://en.wikipedia.org/wiki/Dimension_%28data_warehouse%29#Role-

    Playing_Dimensions ? Document “Common wide-Accounting Classification Structure” v. 1.0 July 2007 from

    US Financial Systems Integration Office

3. Objective

The objective of this document is to standardize the information entities and the business

    processes, of the Chart of Accounts (Accounts Chart) used by the enterprises in the Journal,

    Ledger, and Audit Business Processes.

    An Accounts Chart is a coded list of accounting accounts of an entity classified according to

    their nature and according to the different functions of the entity, established to allow a better

    interpretation of the accounts.

    The Accounts Chart standard is valid for financial accounting, cost accounting, provisional or

    budgetary accounting, and more generally for any kind of various and numerous analytical

    accounting processes.

    The business document consists of a set of Business Information Entities (BIE), which are

    preferably taken from libraries of reusable business information entities. The contents of the

    business document and the Business Information Entities are presented using class diagrams.

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4. Scope

This section describes the extent and limits of the chart of accounts process within the chain

    being described in this document. The class diagram of the accounts chart transaction is

    developed in such a way that it specifies cross industry reusable business information entities.

    The business process allows the extension of industry specific business information entities

    such as account specification details to describe main and / or sub accounts for specific

    domain general accounting account, cost accounting account, budget account, etc. It is up to

    each industry to specify, based on the BRS of the classical accounting double entry, its

    industry specific accounting chart of accounts content.

    Categories Description and Values

    Business process Accounting chart of accounts process

    Product Classification All

    Industry Classification All

    Geopolitical Global

    Official Constraint None

    Business Process Role Bookkeeper, Accountant Supporting Role None

    System Capabilities No limitations

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5. Business Requirements

    5.1 Business Domain Environment

    Supply Chain Management, Sales Management, Finance and Payroll Management are all part of the Accounting Business environment. The Accounting Token developed in cooperation with TBG1 and TBG6 is the link bridging operational functions and back office tasks including accounting extensions (e.g. cost, forecasts, tax return and settlement, etc.).

    Chart of Accounts inside the Accounting Business Process

5.2 Business Domain view

    A chart of accounts is the systematically arranged list of the accounts used for accounting purposes in an entity, classified with respect to the nature of financial event, the business and/or the function it is aiming to record. It is build having in mind the ability to enable a better interpretation of the accounts.

    1. In Canada and the United States, and most Anglo-Saxony nations do not require a particular standardization in the configuration of a chart of accounts.. 54802969.doc Page 8 / 21

    2. In the European Union, Belgium, France, Greece, Portugal and Spain have legally defined

    a standard chart of accounts In Belgium, the law stipulates that the accounts chart needs to

    be appropriate with the nature and the activities of the firm; a Royal decree determines,

    for the majority of the firms, a minimal contents, that is to say the minimum set of

    normalized accounts contained in their chart of accounts; it must be conveniently

    supplemented in each case by the firm itself.

    3. In France, the Accounts Chart (PCG contains the principles and rules recommended by

    the accounting authority as regards accountancy of the firms. The accounts chart of a firm

    refers to that of the "Accounts Chart" or the derived professional accounts chart.

    Agents

    Aggregation

    Trial Balance

    Sub-Ledger(s)

    Ledger

    ResourcesJournal

    Consolidation, Audit, Control

    EntryData Mining, Extraction,

    Events

    Voucher

    Source

    Documents

    Accounting and Audit Domain

In a firm several charts of accounts may coexist:

    - chart of general accounts used in conformance with the national legislation

    - chart of general accounts used within a consortium

    - chart of general accounts for consolidation

    - chart of analytical accounts: one by axis (dimension) of analysis

    - chart of budget accounts

    - chart of accounts of out of balance commitment.

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     Recording Sales Purchase Finance, Miscellaneous,

    Bank, e.g. payroll, Process amortization, Cash etc Business

    must exist must exist must exist must exist Accounts Chart

    must exist must exist must exist must exist Account Id.

    (from chart of

    accounts)

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