PROPOSAL FORM – ROUND 7
The Global Fund to Fight AIDS, Tuberculosis and Malaria is issuing its Round 7 Call for Proposals
for grant funding. This Proposal Form should be used by eligible applicants ('Applicants') to submit
proposals to the Global Fund. Please read the accompanying Round 7 Guidelines for
Proposals carefully before completing the Proposal Form.
Components included in this Proposal Form (Check each applicable box below)
Timetable: Round 7
Deadline for submission of proposals: 4 July 2007
Board consideration of recommended proposals: 14 - 16 November 2007
1 In contexts where HIV/AIDS is driving the tuberculosis epidemic, HIV/AIDS and/or tuberculosis components should include collaborative tuberculosis/HIV activities. Different tuberculosis and HIV/AIDS activities are recommended for different epidemic states; for further information see the „WHO Interim policy on collaborative TB/HIV activities,‟ available at http://www.who.int/tb/publications/tbhiv_interim_policy/en/.
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PROPOSAL SECTIONS FOR COMPLETION BY ALL APPLICANTS
1. Proposal Overview ...................................................................... 1
2. Country Eligibility ....................................................................... 8
3. Applicant Type and Proposal Eligibility
3A: Applicant Type (including rules on eligibility) ................. 13
3B: Proposal Endorsement ................................................. 26
4. Component Section ............................... 32 and/or 68 and/or 103
5. Component Budget ................................ 59 and/or 94 and/or 128
A. Targets and Indicators Table (Complete a separate table for each component)
B. Preliminary List of Pharmaceutical and other Health Products (Complete a
separate table for each component)
C. Membership details of CCM, Sub-CCM or RCM (Complete once only)
+ Detailed Budget (Complete a separate detailed budget for each component)
+ Detailed Work plan (Complete a separate detailed workplan for each component)
A checklist of all annexes to be attached to the Proposal Form by an Applicant can be
found at the end of sections 3 and 5 (per disease component) of the Proposal Form.
REFERENCE DOCUMENTS FOR APPLICANTS
(These and other documents are available at http://www.theglobalfund.org/en/apply/call7/documents/)
Country Coordinating Mechanisms: The Global Fund‟s 'Revised Guidelines on the Purpose,
Structure and Composition of Country Coordinating
Mechanisms and Requirements for Grant Eligibility'
'Clarifications on CCM Minimum Requirements – Round 7'
Monitoring and Evaluation: Multi-Agency „Monitoring and Evaluation Toolkit‟, Second
Edition, January 2006
'M&E Systems Strengthening Tool', June 2006
Procurement and Supply Management: The Global Fund‟s 'Guide to Writing a Procurement and
Supply Management Plan', January 2006
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How to use this form
1. Before you start - Ensure that you have all documents that accompany this form:
? The Round 7 Guidelines for Proposals
? A complete copy of this Proposal Form
? A complete copy of Attachments A, B and C to this Proposal Form
2. Read the accompanying Round 7 Guidelines for Proposals before completing this
3. Further guidance for completing specific sections is also included in the Proposal Form
itself, printed in blue italics. Where appropriate, indications are given as to the
recommended maximum length of the answer.
4. To avoid duplication of effort, we recommend that you make maximum use of existing
information (e.g., national health sector development plans, national monitoring and
evaluation frameworks, situation analyses of strengths and weaknesses of the existing
responses to the disease(s), and documents written to report to the Global Fund on existing
grants and/or work supported by other donors/funding agencies).
5. Complete the Checklists at the end of sections 3 and 5 of the Proposal Form to ensure
that you are submitting a fully complete application.
6. Attach all documents requested throughout the Proposal Form including a budget, work
plan, and all documents you are requested to annex to the proposal.
7. Consult our “Frequently Asked Questions” link:
1. Some or all of the information submitted to the Global Fund by Applicants will be
made publicly available on the Global Fund website after the Board funding decision
for Round 7.
2. The Global Fund Board is currently considering whether to post the evaluation forms
prepared by the Technical Review Panel during the proposal review process ('TRP'
Review Forms') on the Global Fund website. If this decision is taken, the TRP Review
Forms for all Round 7 proposals (both approved and unapproved) will be published on the
Global Fund website after the Board funding decision for Round 7.
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How to use this form
WHAT IS DIFFERENT COMPARED TO ROUND 6?
Amendments aimed at improving the ease of completing the Proposal Form include:
1. all CCM, Sub-CCM and RCM information needs (including the eligibility requirements) are
now with other 'Applicant Type' information in section 3A;
2. Section 4 has been re-ordered to better enable Applicants to describe the overall
strategy/country context, how the funding request harmonizes with other in-country actions, and
then what will be achieved under this proposal;
3. Section 4 also requests detailed information on three key lessons learned arising from the
Technical Review Panel's review of Round 6 proposals. These are:
(a) addressing the comments of the TRP from proposals not approved in prior Rounds (section
4.6.1) and attaching the relevant TRP review form(s);
(b) explaining a Round 7 request for additional funding for the same key services covered by earlier
Global Fund grants, where there are large undisbursed amounts of money under those earlier
grants, including unsigned Round 6 grants (section 4.6.4(a)); and
(c) describing how bottlenecks in performance experienced by Principal Recipients ('PR') who are
again nominated as PR for Round 7 have been addressed in the proposal;
4. Section 5 requests less complex budget details, responding to the comments of Applicants
and the Technical Review Panel in Round 6;
5. Attachment A (Targets and Indicators Table) has been prepared by disease. Applicants may
use the pre-filled list of potential indicators where relevant to their proposal, or overwrite the table;
6. Attachment B (Preliminary List of Pharmaceutical and other Health Products) has been
prepared in Microsoft Excel to assist Applicants to identify key information about products, their
pricing and intended suppliers. Again, it has been prepared by disease; and
7. Contact details and proposal endorsement signatures for CCM, Sub-CCM and RCM
Applicants are now located in a new Attachment C. This is to facilitate an automatic upload of
this material into our data base to ensure that we have current contact details accurately
displayed on the Global Fund website.
Health Systems Strengthening – Round 7
As in Round 6, there is no separate health systems strengthening (HSS) component in Round 7. Applicants should request funding support for HSS on a per disease component basis within the disease specific sections of this proposal (section 4 and 5). Applicants are very strongly encouraged to review the Round 7 Guidelines for Proposal (sections 4.4 and 4.5) and this Proposal Form (introduction in section 4.4) before they complete these sections.
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1 Proposal Overview
1.1 General information on proposal
Please check one of the boxes below, to indicate the type of applicant. For more information, please refer to the
Guidelines for Proposals, section 1.1 and 3A.
National Country Coordinating Mechanism
Sub-national Country Coordinating Mechanism
Regional Coordinating Mechanism (including small island developing states)
Non-Country Coordinating Mechanism Applicant
Proposal component(s) and title(s) Please check the appropriate box or boxes below, to indicate component(s) included within your proposal. Also specify the title for each proposal component. For more information, please refer to the Guidelines for Proposals, section 1.1.
Currency in which the Proposal is submitted Please check only one box below. Please note that you must use this same currency throughout the whole
Proposal Form (that is, for all components for which funding is sought). It will be assumed that all financial amounts indicated in your whole proposal are in this one currency.
In contexts where HIV/AIDS is driving the tuberculosis epidemic, HIV/AIDS and/or tuberculosis components should include collaborative tuberculosis/HIV activities. Different tuberculosis and HIV/AIDS activities are recommended for different epidemic states; for further information see the „WHO Interim policy on collaborative TB/HIV activities,‟ available at http://www.who.int/tb/publications/tbhiv_interim_policy/en/.
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1 Proposal Overview
Please check the applicable box or boxes in the left hand column to indicate whether you received any technical assistance during preparation of this proposal for the sections set out below, and then in the other columns also
indicate which organization(s) (if any) provided that assistance, and over what duration this was provided. Information on technical and management assistance to be obtained during the proposal term is requested in section
4.11. Summary of Technical Assistance Provided During Proposal Preparation Section/Component Name of organization or organizations Duration of
providing assistance and type of assistance technical assistance
Sections 1 to 3B
1.2 Proposal funding summary per component
Funds requested for each component (i.e. HIV/AIDS, tuberculosis and/or malaria) in table 1.2 below must be the same
as the totals of the corresponding budget summary by cost category in table 5.3 for each disease component. The
currency in the table below must be the same currency as indicated in section 1.1 above.
Table 1.2 – Total funding summary
Total funds requested over proposal term Component
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Total all components
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1 Proposal Overview
1.3 Contact details for enquiries by the Global Fund
Please provide full contact details for two persons who will be available and duly authorized to provide the Global
Fund with responses to any questions about the whole Proposal Form after 4 July 2007 (that is, all of the components which are applied for and not on a disease by disease basis). This is necessary to ensure fast and
responsive communication. These persons need to be readily accessible for technical or administrative clarification purposes, for a time period of approximately three months after the submission of the proposal.
Table 1.3 – Contact details for enquiries by the Global Fund
Contact Details for Enquiries on the Applicant's Proposal after Submission
Primary contact Secondary contact
Alternate e-mail address
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1.4 Overview Summary of the Applicant's Proposal
Provide a brief overview of the components included in this proposal and the main focus of the work to
be undertaken. Applicants applying for more than one disease component should briefly refer to each
component here, but provide a disease specific 'Executive Summary' in section 4.2 for each
(Maximum length of this section is one page in total)
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1 Proposal Overview
1.5 Overview of rationale for multi-country proposal approach
Only complete this section if your proposal targets more than one country.
Importantly, the difference between a 'Regional Coordinating Mechanism' and 'Regional Organization' Applicant
is explained in the Round 7 Guidelines for Proposals. Please refer to that material before completing this Proposal Form including, in particular, section 3A.4 (RCM), or 3A.5 (Regional Organization).
The Global Fund is very supportive of proposals which respond to cross-border or multi-country issues which are most
effectively addressed through a regional/multi-country proposal that has been developed in close consultation with in-
country stakeholders from each of the countries included in the proposal. Preferably, the CCM of each country will
have been involved in identification of relevant issues and the development of the multi-country response from an early
time so that the CCMs and RCM or RO Applicants can agree which aspects are appropriate for a multi-country approach.
In this section, please describe:
(a) the common issue for these countries which presents a strong argument for a regional or cross-border approach;
(b) why a multi-country proposal will be more effective in responding to the issues presented than if each CCM
presented the same activities on a country by country basis; and
(c) how the applicant (RCM or RO) worked with the CCM** of each country during the proposal development process
to ensure that the funding requested in this proposal does not merely replace existing financing, but contributes
additional financing to increase the regions capacity to respond to the disease(s).
(**Where there is no CCM for a specific country included in the multi-country proposal because the country is a small
island developing state, the applicant should describe how a broad cross-section of stakeholders were transparently and
effectively consulted to ensure that there is broad in-country support and understanding of the multi-country approach in
Overview of rationale for multi-country approach (maximum one page)
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1 Proposal Overview
1.6 Previous Global Fund grants/proposals recommended for funding
For each component applied for in Round 7, please provide specific details of the amounts disbursed by the Global Fund and also expended under existing Global Fund grants (by Round) as at 31 March 2007. For more detailed
information, see the Guidelines for Proposals, section 1.6.
Combined HIV/TB grants from Rounds 1, 2 and/or 3, should be included in only the HIV/AIDS table below, or the TB
Table 1.6.1 – Previous Global Fund HIV/AIDS financial support
Total cumulative amount [For RCM and RO applicants Total cumulative amount disbursed by Global Fund only] already expended under List the countries included under grants to Principal HIV/AIDS prior Global Fund grants in the relevant proposalRecipient(s) as at 31 as at 31 March 2007 March 2007
Table 1.6.2 – Previous Global Fund tuberculosis financial support
Total cumulative amount [For RCM and RO applicants Total cumulative amount disbursed by Global Fund only] already expended under List the countries included under grants to Principal Tuberculosis prior Global Fund grants in the relevant proposalRecipient(s) as at 31 as at 31 March 2007 March 2007
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