EARLY RECOVERY PROJECT 7 OF 13
Implementing Agency UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
Proposed Funding Channel UNDP Project Title Establishment of Return and Reintegration Information Management
System (RIMS) – Phase I
Project Code CLUS-07/ERC07 Cluster Cluster Working Group on Early Recovery
Objective Develop a common Return and Reintegration Information Management
System (RIMS) to be used across IDP and refugee return operations- Phase I Implementing Partners FAO, ILO, UNICEF, UNDP, OCHA, IOM
Project Duration May 2008 – September 2008
Total Project Budget $161,570 Funds Requested $161,570
A key gap area identified by the CWGER is information management in the context of early recovery in
areas of return and reintegration of displaced persons. Throughout the years, different information tools
and systems for planning and timely provision of the assistance in areas of return and reintegration have
been produced, yet these tools are not easily interchangeable, there are not common standardised
monitoring forms or databases to manage information and they reflect the lack of effectiveness and
duplication in the use of UN managed resources. Due to the lack of consistency in the systems, the
quality of information, the management, the analysis and the subsequent programming use varies
greatly between operations. The data analysis and the quality of information affects the promptness,
efficacy and predictability of return and reintegration responses within ER contexts.
Given the UN presence and access to information in these areas, the UN is expected to provide key
information on the conditions and situation of the displaced and other population in the affected areas.
This information is shared with stakeholders and is essential to ensure their operational involvement in
support of reintegration. Adequate information and monitoring of returnee areas is crucial to ensure that
conditions in these areas are conducive to legal, social and economic reintegration. The existence of a
Early Recovery Cluster information platform for reintegration and areas of return would assist reinforcing
operational programming and standards and would ensure that agencies can better complement and
design operational and programmatic responses to support recovery in affected areas.
The full project (phase I and phase II) would aim at developing a surveillance system and corresponding
database for early recovery and reintegration. The surveillance system would use geography as the
database’s organizing principle and the records would be community-based (as opposed to containing
records for individual persons). The database would need to be generic enough to accommodate
This specific project considers phase I of the overall project with the objective of providing an in-depth
analysis of existing initiatives, short list system gaps and make concrete strategic and technical
recommendations for the phase II of the project – the development of the database.
Activities for Phase I
? A ‘fillgaps’ analysis on requirements for database. Analysis of the existing initiatives in reintegration
monitoring systems developed in various field operations by different agencies (e.g. Sierra Leone,
Iraq, Eritrea, Uganda, Afghanistan; etc) and in databases optimized for geographic analysis (e.g.
OASIS, DevInfo) The analysis should consider each system’s ability to meet the requirements of a
reintegration context, as well as the ways in which they interrelate with each other.
? Analysis of management systems and lessons learned (data collection, data entry and
management, custody of the data base, etc).
? Analysis of actors involved and potential partners for phase II.
? Development of:
a. A detailed technical requirements document;
b. A comparative analysis of existing systems and their respective abilities to meet the
c. Clear recommendations for phase II of the project - development of a common UN Return
and RIMS to be used across IDP and refugee return operations where the early recovery
clusters/networks are established at field level.
Activities for Phase II (to be considered in a separate project)
? Based on the recommendations of phase I, develop a database/surveillance system.
? Missions for User Acceptance Testing in the field
? Follow up technical support
? The project deliverables will include:; a standardised return and reintegration database;
standardised templates that can be used to gather data for input into the system; a draft standard
operating procedures document; a protocol of recommendations for other data collection processes;
a training plan; a draft power user manual (to be used for the training); and a deployment plan.
Outcomes of the overall project
? Tracking system for recovery and reintegration projects in the field, including monitoring sectoral
indicators, community characteristics (demographic data, contact information for local leaders, etc.)
and reintegration interventions.
? Rapid, predictable and effective planning in reintegration and early recovery operations.
? Standardised approaches to return and reintegration as well as early recovery monitoring.
? Increased capacity to manage reintegration and early recovery projects.
? Transparent source of statistics and reporting that facilitates inter-organization communication and
? Identification of and advocacy for reintegration gaps to be filled by other stakeholders.
? A shared tool for inter-agency collaboration especially for IDPs.
FINANCIAL SUMMARY – PHASE I
Budget Items $ 1. Consultancy Fee 1.1 Business Analyst (5 months) 60,000 1.2 Operational lead 60,000 2. Travel Costs 2.1 Repatriation Round Trip (for one persons) 3,000 2.1 Field Missions for in-depth analysis (4 missions in total) 28,000
3. 7% indirect costs 10,570 TOTAL 161,570
? A 7% cost has been added to the total operational requirements to meet UNHCR’s indirect support costs.