5 APRIL 2005
FOR THE LAW OF THE SEA
STAFF RULES 100.1 to 112.8
Staff rules 100.1 to 112.8 are applicable to all staff members appointed by the Tribunal or by the
Registrar with the approval of the President of the Tribunal, except staff members specifically engaged
for conferences and other short-term services.
DUTIES, OBLIGATIONS AND PRIVILEGES
Status of staff
The solemn declaration made by a staff member on appointment pursuant to article 34 or 35 of
the Rules of the Tribunal shall be placed in his or her official status file. A new declaration shall be
made after a break in service that exceeds three months.
Basic rights and obligations of staff
(a) Disciplinary procedures set out in article X of the Staff Regulations and chapter X of
the Staff Rules may be instituted against a staff member who fails to comply with his or her obligations
and the standards of conduct set out in the Rules of the Tribunal, the Staff Regulations and Rules, the
Financial Regulations and Rules, and all administrative issuances.
(b) Staff members shall follow the directions and instructions properly issued by the
Registrar and their supervisors.
(c) Staff members must comply with local laws and honour their private legal obligations,
including, but not limited to, the obligation to honour orders of competent courts.
Specific instances of prohibited conduct
(d) Any form of discrimination or harassment, including sexual or gender harassment, as
well as physical or verbal abuse at the workplace or in connection with work, is prohibited.
(e) Staff members shall not disrupt or otherwise interfere with any meeting or other official
activity of the Tribunal, nor shall staff members threaten, intimidate or otherwise engage in any conduct
intended, directly or indirectly, to interfere with the ability of other staff members to discharge their
(f) Staff members shall not intentionally misrepresent their functions, official title or the
nature of their duties to States Parties or to any entities or persons external to the Tribunal.
(g) Staff members shall not intentionally alter, destroy, misplace or render useless any
official document, record or file entrusted to them by virtue of their functions, which document, record
or file is intended to be kept as part of the records of the Tribunal.
(h) Staff members shall not seek to influence States Parties or the Tribunal in order to
obtain a change from a position or decision taken by the Tribunal or the Registrar, or in order to secure
support for improving their personal situation or the personal situation of other staff members, or for
blocking or reversing unfavourable decisions regarding their status or their colleagues' status.
(i) Staff members shall neither offer nor promise any favour, gift, remuneration or any
other personal benefit to another staff member or to any third party with a view to causing him or her to
perform, fail to perform or delay the performance of any official act. Similarly, staff members shall
neither seek nor accept any favour, gift, remuneration or any other personal benefit from another staff
member or from any third party in exchange for performing, failing to perform or delaying the
performance of any official act.
(j) Staff members shall not unduly interfere or seek to interfere in the proper establishment or the functioning of the joint bodies established under articles X and XI of the Staff
Regulations to advise the Registrar on disciplinary matters or on appeals by staff members against an
administrative decision. Similarly, staff members shall not unduly influence or attempt to influence any
individual participating in the process in the exercise of his or her functions. Nor shall any staff
member threaten, retaliate or attempt to retaliate against such individuals or against staff members 1exercising their right to appeal against administrative decisions.
Honours, gifts or remuneration
(k) Acceptance by staff members of any honour, decoration, favour, gift or remuneration from non-governmental sources requires the prior approval of the Registrar. Approval shall be granted
only in exceptional cases and where such acceptance is not incompatible with the interests of the
Tribunal and with the staff member's status as an international civil servant. However, staff members
may occasionally accept, without prior approval, minor gifts of essentially nominal value, provided that
all such gifts are promptly disclosed to the Registrar or designated head of section, who may direct that
the gift be entrusted to the Tribunal or returned to the donor.
(l) The Registrar may authorize staff members to accept from a non-governmental source or a university academic awards, distinctions and tokens of a commemorative or honorary character,
such as scrolls, certificates, trophies or other items of essentially nominal monetary value.
(m) Staff members, as part of their official functions, will be expected from time to time to attend governmental or other functions such as meals and diplomatic receptions. Such attendance is
not considered receipt of a favour, gift or remuneration within the meaning of the Staff Regulations and
(n) The Registrar may, in exceptional cases, provided that this is in the interest of the Tribunal and not incompatible with the staff member's status, authorize a staff member to receive from
a non-governmental source an honour, decoration, favour, gift or remuneration other than those
referred to in staff rules 101.2 (j) to (l) above.
Conflict of interest
(o) A staff member who has occasion to deal in his or her official capacity with any matter involving a profit-making, business or other concern in which he or she holds a financial interest,
directly or indirectly, shall disclose the measure of that interest to the Registrar and, except as
otherwise authorized by the Registrar, either dispose of that financial interest or formally excuse
himself or herself from participating with regard to any involvement in that matter which gives rise to
the conflict of interest situation.
(p) The Registrar shall establish procedures for the filing and utilization of financial disclosure statements.
(q) Staff members shall not, except in the normal course of official duties or with the prior approval of the Registrar, engage in any of the following acts, if such act relates to the purpose,
activities or interests of the Tribunal:
(i) Issue statements to the press, radio or other agencies of public information;
(ii) Accept speaking engagements;
1 Amended pursuant to Staff Regulation 12.2, Staff Rule 112.2(bis). See Registrar’s Bulletin ST/RB/120 dated
7 October 2003.
(iii) Take part in film, theatre, radio or television productions;
(iv) Submit articles, books or other material for publication.
(r) Membership in a political party is permitted, provided that such membership does not
entail action, or an obligation to take action, by the staff member contrary to staff regulation 1.5. The
payment of normal financial contributions to a political party shall not be construed as an activity
inconsistent with the principles set out in staff regulation 1.5.
(s) The Registrar shall establish procedures whereby staff may seek in confidence
clarification as to whether proposed outside activities would conflict with their status as international
Travel and per diem for outside activities
(t) Staff members who are authorized by the Registrar to participate in activities organized
by a Government, intergovernmental organization, non-governmental organization or other private
source, may receive from the Government, intergovernmental organization, non-governmental
organization or private source, accommodation and travel and subsistence allowance generally in line
with those payable by the Tribunal. In such cases the travel subsistence allowance that may otherwise
be payable by the Tribunal shall be reduced as envisaged by staff rule 107.15 (a).
Performance of staff
(a) Staff members shall be evaluated for their efficiency, competence and integrity through
performance appraisal mechanisms that shall assess the staff member’s compliance with the
standards set out in the Staff Regulations and Rules for purposes of accountability.
(b) The Registrar shall seek to ensure that appropriate learning and development
programmes are available for the benefit of staff.
(c) Performance reports shall be prepared regularly for all staff members in accordance
with procedures promulgated by the Registrar.
Hours of work and official holidays
(a) The Staff Regulations set the normal number of working hours per week for each duty
station. Exceptions may be made by the Registrar as the needs of the service may require. A staff
member shall be required to work beyond the normal tour of duty whenever requested to do so.
(b) The number of official holidays at each duty station is fixed by the Staff Regulations.
When an official holiday falls on a non-working day, the preceding or following working day which is
closest to the holiday shall be observed as an official holiday.
Change of official duty station
A change of official duty station shall take place when a staff member is assigned from an
office of the Tribunal to another office for a fixed period exceeding six months or transferred for an
indefinite period. Detailment of a staff member from his or her official duty station for service with a
Tribunal mission or United Nations office, mission or conference shall not constitute change of official
duty station within the meaning of these Rules.
Inter-agency loans and other movements
(a) The Registrar may, with the approval of the President, loan the services of a staff
member to the United Nations, a specialized agency of the United Nations or another
intergovernmental organization, provided such loan in no way diminishes the right or entitlements of
the staff member under his or her letter of appointment to the Tribunal. Such Inter-agency movements
may also take place under other arrangements, i.e., secondment or transfer.
(b) Inter-agency loans and secondments are defined in and shall be governed by the
Inter-organization Agreement concerning transfer, secondment or loan of staff among the organizations
applying the United Nations common system of salaries and allowances, or by any other agreement
concluded to this effect.
(c) (not applicable)
CLASSIFICATION OF POSTS AND STAFF
Classification of posts and staff
The provisions for the classification of posts and staff of the Tribunal made by the Registrar
shall be consistent with appropriate provisions for classification of posts and staff within the United
Nations and in conformity with any decisions thereon taken by the Meeting of States Parties.
SALARIES AND RELATED ALLOWANCES
Salary scales for Language Teachers
The Registrar shall set the salary scales and conditions of salary increments for staff members
appointed as language teachers in conformity with the scales and conditions set by the Secretary-
General of the United Nations applicable to the duty station. These rates and conditions shall be
published in appendix F to these Rules.
Salary scales for Field Service personnel
Salary scales for General Service personnel
The Registrar shall set the salary scales and conditions of salary increments for staff members
in the General Service category consistent with the scales and conditions set by the Secretary-General
of the United Nations applicable to the duty station. These rates and conditions shall be published in
appendix B to these Rules.
Wage rates for Trades and Crafts personnel
The Registrar shall, as necessary, set wage rages and conditions of wage increments for staff
members in the Trades and Crafts category consistent with scales and conditions of the United Nations
applicable to the duty station and these shall be published in appendix B of these Rules.
Salary and wages for locally recruited mission personnel
(a) Staff members in the General Service category who have been recruited from outside
the country in which the duty station is located shall receive a non-resident's allowance under
conditions established by the Registrar consistent with conditions established by the United Nations
provided that in no case shall the allowance be paid to a staff member whose nationality within the
meaning of rule 104.8 is that of the country of the duty station or to a staff member while he or she is
excluded under rule 104.7. The non-resident's allowance shall be payable at the rate of $2,400 a year
for a staff member with no dependent spouse or child and at the rate of $3,000 a year for a staff
member with a dependent spouse or child. The allowance shall be paid for a maximum period of five
years at the duty station. Where both husband and wife are staff members entitled to the non-
resident's allowance, the allowance will be paid to each at the single rate. If they have a dependent
child or children, the allowance will be paid at the dependency rate to the spouse having the higher
salary level and at the single rate to the other spouse.
(b) (not applicable)
(c) The non-resident's allowance shall not be taken into account in determining Joint Staff
Pension Fund, medical and group insurance contributions; overtime and night differential
compensation; and payments and indemnities on separation.
(d) (not applicable)
(a) A staff member in the General Service category shall be paid a language allowance if
he or she has demonstrated proficiency in the use of both of the two official languages of the Tribunal.
Staff members whose mother tongue is an official language of the Tribunal must pass the prescribed
examination in the other official language, in which case the language proficiency examination in the
mother tongue may be waived. Staff members whose mother tongue is not an official language must
pass the examination in the language other than that in which proficiency is required for their job.
(b) Proficiency tests in the use of official languages shall be held not less than once each
year, under conditions to be approved by the Registrar.
(c) Staff members in receipt of a language allowance may be required to undergo further
tests at intervals of not less than five years in order to demonstrate their continued proficiency in the
use of the two official languages of the Tribunal.
(d) The amount of the allowance payable to staff in the General Service category shall be
shown in appendix A to these Rules.
(e) The language allowance shall be taken into account in determining Joint Staff Pension
Fund, medical and group insurance contributions; overtime and night differential compensation; and
payments and indemnities on separation.
(a) Subject to paragraph (d) below, post adjustments under annex I, paragraph 8, to the
Staff Regulations shall be applied in accordance with paragraph (b) below in the case of staff members
in the Professional and higher categories who are assigned to a duty station for one year or more.
(b) (i) The amount of post adjustment for each level and step of the Professional and
higher categories shall be determined for each duty station by applying the
multiplier of the post adjustment classification for the duty station to 1 per cent
of the corresponding net base salary rates.
(ii) A staff member who is entitled to salary at the dependency rate shall be paid
post adjustment calculated on the basis of such salary regardless of where the
(d) While the salary of a staff member is normally subject to the post adjustment of his or
her duty station during assignments for one year or more, alternative arrangements may be made by
the Registrar under the following circumstances:
(i) A staff member who is assigned to a duty station classified lower in the
schedule of post adjustments than the duty station in which he or she has
been serving may continue to receive for up to six months the post adjustment
applicable to the former duty station while the members of his or her
immediate family (spouse and children) remain at that duty station;
(ii) When a staff member is assigned to a duty station for less than one year, the
Registrar shall decide at that time whether to apply the post adjustment
applicable to the duty station and, if appropriate, to pay an assignment grant
under rule 107.20 or, in lieu of the above, to authorize appropriate subsistence
(iii) (Not applicable)
(e) At duty stations where the average rental cost used in calculating the post adjustment
index is based on the cost of housing provided by the Tribunal, by a Government or by a related
institution, staff members who have to rent housing accommodation at substantially higher commercial
rates will be paid a supplement to the post adjustment in the form of a rental subsidy under conditions
established by the Registrar consistent with conditions established by the United Nations.
Salary and wage increments
(a) Satisfactory service for the purpose of awarding a salary increment shall be defined,
unless otherwise decided by the Registrar in any particular case, as satisfactory performance and
conduct of staff members in their assignments as evaluated by their supervisors.
(b) Notwithstanding paragraph (a) of this rule, in the absence of exceptional
circumstances, salary increments falling due within a month of the date on which a review of a
probationary appointment is due shall be withheld until a permanent appointment has been granted or
the probationary period extended. Salary increments granted under this paragraph shall become
effective in accordance with the provisions of paragraph (c) below.
(c) Salary and wage increments shall be effective on the first day of the pay period in
which the service requirements are completed, provided that the period of service may be shortened to
meet the requirements of rule 103.9 and that such increments shall not be effective earlier than the first
day of the pay period in which a staff member returns to pay status from a period of leave without pay.
No increment shall be paid in the case of staff members whose services will cease during the month in
which the increment would otherwise have been due.
(d) If a staff member with satisfactory service is changed to a lower salary level, the period
of service since the last increment shall be credited towards the next increment within the lower level.
If a staff member whose service has not been satisfactory is changed to a lower salary level, the staff
member's eligibility for salary increment in the lower level will be based on satisfactory service in the