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BBBEE Checklist - Small Capital Home

By Patricia Butler,2014-05-07 17:07
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BBBEE Checklist - Small Capital Home

    Projected documents required for verification of BBBEE Scorecard

    1. Management

    Documentation Document source / person Received Official EEA2 and EEA4 forms as submitted to the Department of Labour

    The CM27 and CM29 forms, as submitted to CIPRO Employment records Written confirmation of directors' voting rights should this not be stipulated in the shareholders agreement. The

    declaration should be signed on behalf of the Board of Directors.

    A signed declaration by each Independent, Non- executive Director, confirming their relevant status.

    Name list attached of Top Management with accompanying indication of gender, race, and whether the employee is foreign / not

    Official documentation of board members with an accompanying indication of % voting rights, executive/ non-executive, race, gender, nationality

    Documentation of performance evaluation of employees

    2. Employment Equity

    Documentation Document source / person Received Official EEA2 and EEA4 forms as submitted to the Department of Labour

    The EEA1 forms, with doctors documentation for all disabled employees

    Copy of Employment Equity plan and Affirmative Action policy

    Name list for all employees, with accompanying indication of gender, race, employment category, and

    whether the employee is foreign / not (already supplied to Mpowered)

    Photocopied ID documents of each employee

    ? Words’worth 2008

3. Skills Development

    Documentation Document source / person Received

    Copy of contracts with outsourced training providers

    Learnership agreements

    Most recent Annual Training Report as submitted to your SETA

    Skills Development Levy returns for scorecard period

    Be able to produce photocopied ID document of each

    employee (see above Employment Equity)

    Record of each training intervention, including service

    provider (if any) / name of trainer, name of course, length

    of course, course category (according to the learning

    programme matrix), cost of course

    Substantiation of course costs in each case, ie record of

    what costs were taken into account, and be able to draw on invoices / financial records if necessary

    Record of each participant in each training intervention,

    including name of participant, gender, race, position in company

    Substantiation of Total Leviable Amount ie, be able to

    draw on actual figures of each employee’s salary included in the total amount

4. Preferential Procurement

    Documentation Document source / person Received Be able to substantiate spend claims from each supplier (invoices as recorded by accounting department)

    Verification certificates for all the suppliers for which Client name will count BBBEE spend / proof of status if under R5 million turnover

    In the case of the supplier being counted as a Value Added Supplier, this must be stated on the verification certificate

    For exclusions, justification for the exclusion from the Total Measured Procurement Spend

    Be able to respond in the same way as the company would respond to annual auditors

? Words’worth 2008

5. Enterprise Development

    Documentation Document source / person Received

    Verification certificate for all beneficiaries who are not

    EME’s or Category A beneficiaries

    For EME beneficiaries, proof of annual turnover

    Copy of agreement between Client name and Enterprise Development beneficiary company

    Scorecard of Enterprise Development beneficiary

    company

    Conformation of shareholders for Category A beneficiary companies

    Financial substantiation of expenditure

    In the case of expert assistance / other assistance not

    financially recordable that is rendered by Client name to

    beneficiary company, a signed letter from the beneficiary

    company (on a letterhead) indicating the exact nature of assistance rendered by Client name

    Income statement (used for NPAT figure)

6. Socio- Economic Development

    Documentation Document source / person Received Copy of agreement between Client name and Socio- Economic Development beneficiary company (if any)

    Financial substantiation of expenditure In the case of expert assistance / other assistance not financially recordable that is rendered by Client name to

    beneficiary company, a signed letter from the beneficiary

    company (on a letterhead) indicating the exact nature of assistance rendered by Client name

    A signed letter from beneficiary organisation (where applicable) stating the percentage of black beneficiaries of the contributions provided by Client name

    In the case of bursaries awarded, copy of ID book of beneficiaries, and contract entered into with Client name

    (where applicable)

    List of names, gender and race of each beneficiary from each recipient organisation where possible

    Income statement (used for NPAT figure)

? Words’worth 2008

7. General documentation required

    Documentation Document source / person Received

    Enterprise Name

    Trading Name

    VAT Registration number

    Company Registration number

    Income Tax number

    PAYE Reference number

    Physical Address

    Postal Address

    Contact information of BBBEE champion within the

    company

    Valid tax clearance certificate

    Copy of financial statements of the company for the period under measurement

    Turnover per annum

    Total number of employees

    Copy of CM1 form

Information supplied by Mpowered Business Solutions:

Phone: 011 268 1373

    Fax: 011 268 1373 / 086 542 3084

    Email: support@mpowered.co.za

    Web: www.mpowered.co.za

    ? Words’worth 2008

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