Program Requirements Checklist
1. Please complete the following three general requirements in your first
year as a Partner. The SEC “year” runs from January through
December. In subsequent years, the Baseline & Annual Reporting
Form only needs to be submitted annually for the previous year.
2. The individual lifecycle program requirements follow the “general” section, below.
The links provided throughout this document provide examples and
resources to assist in implementing the program requirements.
? Baseline & Annual Reporting Form (Submitted by January 1 or
within 4 weeks of joining as a Partner.) ? Baseline & Annual Reporting Form (Submitted by January 31 of
each year for the previous year.)
? All the mandatory activities for the required number of life-cycle
phases, as described in the Checklist below.
Gold: All three life-cycle phases
Silver: Two of three life-cycle phases
Bronze: One of three life-cycle phases
ACQUISITION & PROCUREMENT MANDATORY ACTIVITIES
1. Complete the SEC Acquisition and Procurement Planning Checklist for ? the appropriate award level, as it pertains to acquisition and
procurement between January 1 and December 31, 2008.
2. Modify existing procurement policies, directives, memoranda, and/or
? guidance to require, or give preference for, environmentally preferable
3. Establish and promote a policy, directive, memorandum, and/or
? guidance requiring, or giving preference to, the procurement of ?EPEAT registered electronics.
4. Ensure that 95% of computer desktops, laptops, and monitors ? 1, 2purchased or leased this year are EPEATregistered products.
OPERATION & MAINTENANCE MANDATORY ACTIVITIES
1. Establish and promote a policy, directive, memorandum, and/or ? guidance for Information Technology Asset Management.
2. Establish and promote a policy, directive, memorandum, and/or
? guidance for monitor and personal computer power management.
Ensure the policy addresses exceptions for sensitive equipment.
3. Ensure the ENERGY STAR “Sleep” function is enabled on 100% of
computer monitors and new computer desktops. Exemptions from this ? requirement must be outlined in a power management policy, directive,
memorandum, and/or guidance.
4. Promote power management through the education of policy makers, ? Information Technology staff, and equipment users.
5. Establish and promote a policy, directive, memorandum, and/or ? guidance for reducing paper consumption by printers and copiers.
1 If procurement decisions are beyond your authority, ensure that the request has been made, and
information provided, to the appropriate decision-makers to support this criteria. 2 Agencies can exclude small and/or minority and/or woman-owned manufacturers from total
purchases, if a program is in place to educate these companies about EPEAT and encourage EPEAT
END-OF-LIFE MANAGEMENT MANDATORY ACTIVITIES
1. Establish a policy, directive, memorandum, and/or guidance requiring
? environmentally sound management of electronic equipment at end-of-
2.Establish a policy, directive, memorandum and/or guidance promoting
internal reuse, reuse within another state agency, and donation to
? regional/local agencies or non-profits (in that order) as the preferred
disposition methods for electronic equipment at the end of its first life.
3. Develop and maintain a system for tracking the units of used
electronic equipment that are reused internally, transferred to other ? state agencies, donated, sent for reuse/recycling, or sent for disposal.
Document each equipment transfer.
4. Provide all recipients of donated equipment with proper instructions
? on how to manage the equipment in an environmentally sound manner
at the end-of-life.
Use a recycler that demonstrates adherence to environmentally sound
management practices OR conduct physical on-site reviews or other due ? diligence assessments of all recycling and processing facilities that your
organization utilizes at least every three years.
If you have questions related to this checklist, or need other assistance with
the State Electronics Challenge, please contact the