DOC

ANNEX 6

By Glen Adams,2014-05-07 15:18
10 views 0
ANNEX 6

    ANNEX 6

    EUROPEAN COMMISSION DIRECTORATE-GENERAL ENVIRONMENT ENV.3 Finance

     (Please fill in your address)

_____________________________________________________________________________

    ACKNOWLEDGEMENT OF YOUR TENDER

Our reference:

    ENV.5/FRA/2010/0001

    Your reference:

    1We wish to confirm the receipt and opening of your offer. Your offer will now be evaluated by the Commission and its experts. You will be informed of the result in due course.

We thank you for your interest.

     MarketsTeam

     ENV.3

1 Your personal contact data has been recorded in a database used by the Markets Team of unit ENV.3 for the

    administrative management of offers. The Commission is bound by Regulation 45/2001 on the protection of

    individuals with regard to the processing of personal data by the Community institutions and bodies. For more

    information, and to exercise your rights to access and eventually correct data concerning you, please don’t

    hesitate to contact us.

     1

    ANNEX 7

    Model for Calculation of Prices for this offer and future specific requests

Price per man-day

The cost per man-day is unique per category and includes all types of overheads. Different price

    options will not be accepted and will entail the refusal of the offer. Amounts must be quoted in

    EURO. Prices must be fixed amounts and be calculated exclusive of all duties and taxes.

    PROFILE Price per

    man-day

     Project Manager (PM)

     Analyst (AN)

     Architect (AR)

     Quality Manager (QM)

     Security Specialist (SS)

     User Interface Designer (UID)

     Senior Analyst-Programmer (SAP)

     Analyst-Programmer (AP)

     Technical Writer (TW)

     Tester (TE)

     TOTAL COST

    .

     2

    ANNEX 8

     FORMS FOR SPECIFIC ORDERS

    SAMPLE:

     REQUEST FORM Time & Means

    Development, maintenance and support of information systems for the

    Environment Directorate General EUROPEAN

    COMMISSION

    Request Form ID ……………..

    Framework Contract N? ENV/ ……………..

    Lot N? ……………..

    To Company: …………….. Phone n?: ……………..

    Contact person: …………….. FAX n?: …………….. Description of required service

    Tasks (reference to attached Technical Annex): …………….. Profile: …………….. Required start date: …………….. N? of days: ……………..

    Deadline for candidate list: …………….. (dd/mm/yy)

    Deadline for last interview: …………….. (dd/mm/yy) From DG-ENV Phone n?: ……………..

    Contact person: …………….. FAX n?: ……………..

    Signature: …………….. Date (dd/mm/yy): …………….. We wish to remind you that this Request Form does not constitute any firm order until such time as

    a contractual document, signed by the Commission, has been received by you.

     3

    SAMPLE:

     REQUEST FORM FIXED PRICE

    Development, maintenance and support of information systems for the

    Environment Directorate General

    EUROPEAN

    COMMISSION

    Request Form ID ……………..

    Framework Contract N? ENV/ ……………..

    Lot N? ……………..

    To Company: …………….. Phone n?: ……………..

    Contact person: …………….. FAX n?: …………….. Description of required service

    Specification (reference to attached Technical Annex): ……………... Approximate Start date: …………….. Approximate Delivery date: …………….. Evaluation method/grid: ……………..

    Deadline for Offer: …………….. (dd/mm/yy) From DG- ENV Phone n?: ……………..

    Contact person: …………….. FAX n?: ……………..

    Signature: …………….. Date (dd/mm/yy): ……………..

We wish to remind you that this Request Form does not constitute any firm order until such time as

    a contractual document, signed by the Commission, has been received by you.

     4

    SAMPLE:

     REQUEST FORM Quoted Time & Means

    Development, maintenance and support of information systems for the

    Environment Directorate General EUROPEAN

    COMMISSION

    Request Form ID ……………..

    Framework Contract N? ENV/ ……………..

    Lot N? ……………..

    To Company: …………….. Phone n?: ……………..

    Contact person: …………….. FAX n?: …………….. Description of required service

    Tasks (reference to attached Technical Annex): …………….. Required start date: …………….. Evaluation method/grid: ……………..

    Deadline for Offer: …………….. (dd/mm/yy) From DG-ENV Phone n?: ……………..

    Contact person: …………….. FAX n?: ……………..

    Signature: …………….. Date (dd/mm/yy): …………….. We wish to remind you that this Request Form does not constitute any firm order until such time as

    a contractual document, signed by the Commission, has been received by you.

     5

    SAMPLE:

    "QUOTED TIME & MEANS” SUB-TASK FORM

    FOR SPECIFIC AGREEMENT No … UNDER FRAMEWORK CONTRACT No

    Original document - duly signed - to be attached to the invoice

    REQUEST AND DESCRIPTION OF SUB-TASK

    To be filled in by the Commission:

    Sub-task N?:

    Title:

    Date of request:

    Responsible person at Commission:

    Description of work:

    Deliverables weight and acceptance schema:

WORK ESTIMATE

    To be filled in by the Contractor:

    NUMBER OF PROFILE PRICE/DAY TOTAL PRICE DAYS

Planned starting date of work:

     Planned delivery date for work

     Date and Contractor's signature:

    To be filled in by the Commission:

    Date and signature denoting Commission agreement:

    We wish to remind you that this Request Form does not constitute the acceptance of the services or

    deliverables to be produced for that sub-task request

     6

    SAMPLE:

     OFFER ACCEPTANCE / REFUSAL

    Development, maintenance and support of information systems for the

    Environment Directorate General

    EUROPEAN

    COMMISSION

    Request Form ID ……………..

    Framework Contract N? ENV/ ……………..

    Your offer reference ……………..

    To Company: …………….. Phone n?: ……………..

    Contact person: …………….. FAX n?: …………….. Your offer is ? Accepted and will be used for the establishment of a Specific

    Agreement.

    ? Refused, for following reasons:

    …………………………………………………………………………………

    …………………………………………………………………………………

    …………………………………………………………………………………

    ………………..………………………………………………………………

    ………………………………

    From DG-ENV Phone n?: ……………..

    Contact person: …………….. FAX n?: ……………..

    Signature: …………….. Date (dd/mm/yy): ……………..

     7

    SAMPLE:

     DELIVERABLE ACCEPTANCE / REFUSAL

    Development, maintenance and support of information systems for the

    Environment Directorate General

    EUROPEAN

    COMMISSION

    Specific Agreement N? ……………..

    Framework Contract N? ENV/ ……………..

    To Company: …………….. Phone n?: ……………..

    Contact person: …………….. FAX n?: …………….. Deliverable Name:

    Sub-task N? (applicable only for QTM):

    ? Accepted

    ? Refused after iteration n?…, for following reasons:

    …………………………………………………………………………………

    …………………………………………………………………………………

    …………………………………………………………………………………

    ………………..………………………………………………………………

    ………………………………

    From DG-ENV Phone n?: ……………..

    Contact person: …………….. FAX n?: ……………..

    Signature: …………….. Date (dd/mm/yy): ……………..

     8

    ANNEX 9

    MODEL SPECIFIC AGREEMENT SPECIFIC CONTRACT No ...

    to be incorporated into framework contract No ...

between

The European Community, represented by the Commission of the European Communities,

    hereinafter referred to as “the Commission”, which is represented for the purposes of the signature of this framework contract by Mr/Ms …., Director …..

and

[Name of the Contractor]

    - [If the Contractor is a natural person: add the first name(s) of the Contractor]

     residing at [full address of the Contractor],

    - [If the Contractor is a legal person: add the type of legal entity, e.g. Ltd. S.A. GmbH, etc.,

    and the Chamber of Commerce registration number],

     with its registered office at [full address of the Contractor],

     represented by [Name of the representative] acting in his/her capacity as [Description of the

    representative’s duties under the company’s articles of association],

VAT number

hereinafter referred to as "the Contractor".

Article 1: Preamble

On ..........[date], the Commission and the Contractor signed framework contract No ..... relating

    to the provision of services in the field of environmental policy (specify details here). This

    specific contract will be incorporated into that framework contract as soon as it is signed by the

    contracting parties.

     9

Article 2: Subject

2.1. This specific agreement relates to …..(identify the service foreseen under the framework

    contract).

2.2. The Contractor undertakes, on the terms set out in this specific contract and its annexes,

    which form an integral part thereof, to perform the tasks specified in Annex 1a.

    Article 3: Duration and timetable

3.1. The duration of the tasks shall not exceed .... months from the date on which this specific

    contract is signed.

3.2. The results shall be communicated in accordance with the timetable set out in Annex 1a.

Article 4: Reports

The tasks carried out by the Contractor, in performance of this specific contract, shall be the

    subject of reports drawn up in accordance with Annex II to the framework contract.

    Article 5: Prices and payment

In consideration of the work carried out under this specific contract, the Commission undertakes

    to pay the Contractor a maximum amount of EUR .............. (excluding VAT).

The amount invoiced shall correspond to the number of man-days actually worked, multiplied by

    the unit price per man-day as specified in Annex 2a to this specific contract.

The said amount shall be deemed to cover all the expenses incurred by the Contractor in the

    execution of this specific contract..

    .Article 6: Administrative provisions

6.1. The persons responsible for implementing this specific contract are:

    For the Commission:

    For the Contractor:

     10

Report this document

For any questions or suggestions please email
cust-service@docsford.com