DOC

Folkestone Town Council

By Brittany Owens,2014-08-12 10:53
8 views 0
Folkestone Town Council ...

    Folkestone Town Council

    MINUTES of the Meeting of the Town Council held at Morehall Primary School, Chart Road, Folkestone on Thursday, 12 July 2007 at 7 p.m.

PRESENT:- Councillor Peter Gane Worshipful Town Mayor of Folkestone (In the

    Chair)

    Councillors Janet Andrews, Maggie Barrett, George Bunting, Brian Copping, Gary Fuller, Dhan Gurung, Tom McNeice, Tim Prater, Bev Rolfe, Martin Salmon, Emily Sanger (Deputy Mayor), Richard Theobald and Rodica Wheeler

Prayers

    Prayers were led by Councillor Maggie Barrett

324. APOLOGIES FOR ABSENCE

     Apologies for absence from Councillor Lynne Beaumont and Paul Marsh were

    received and approved.

325. DECLARATIONS OF INTEREST

     There were no declarations of interest.

326. MINUTES

     The Council was asked to receive the Minutes of the Town Meeting (Annual

    Assembly) held on 30 May 2007 and the Annual Council meeting of 18 May

    2007 and to authorise the Town Mayor to sign them as a correct record.

     RESOLVED: That the Minutes of the Town Meeting (Annual Assembly)

    held on 30 May 2007 and the Annual Council meeting of 18 May 2007 be

    approved and signed as a correct record by the Town Mayor.

     Proposed: Councillor Peter Gane

     Seconded: Councillor E Sanger

     Voting: F:14, Ag:0, Ab:0

327. PUBLIC QUESTIONS

     Mindful that there were members of the public present and wishing to ask

    questions, the Town Mayor and Council agreed to resolve to suspend Standing

    Order No. 25.

     Mr Kitson again mentioned issues relating to the Bandstand, Clock on the Leas

    and the flower beds in Castle Hill Avenue. He was informed that these came

    under the responsibility of the District Council. However, Town Councillors

    would be meeting with District Councillors on the 23 July and these issues would

    be raised at that partnership meeting.

     111

     Mrs Ann Berry asked if the bench funded from a ward grant had been sited on the

    lower part of Radnor Park. The Town Clerk informed her that the bench was now

    in place but that following discussions with the District Council it had been

    necessary to site the bench closer to the hospital end of the park adjacent to the

    Bus Stop fronting Radnor Park Road.

     She also asked if it was intended for the remaining monies from the Ward grants

    to be spent on flowers and shrubs for the Pent Stream area. Mrs Berry was

    assured that the money had been set aside for this purpose.

328. MAYOR’S COMMUNICATIONS AND ANNOUNCEMENTS

     The Town Mayor reported on Canada Day which had gone well and mentioned

    that the Council has been awarded the Canadian Forces Medallion for

    Distinguished Service by the Canadian Armed Forces. Canada Day had been held

    in Folkestone since 1919.

329. MINUTES OF THE PLANNING COMMITTEE

     The Chairman of the Planning Committee moved that the Council receive the

    Minutes of the Planning Committee’s meetings of 1, 15, 29 March 2007, 12 and

    26 April 2007, 24 May 2007 and 7 and 21 June 2007.

     RESOLVED: That the Minutes of the 1, 15, 29 March 2007, 12 and 26 April

    2007, 24 May 2007 and 7 and 21 June 2007 be received and adopted.

     Proposed: Councillor Richard Theobald

     Seconded: Councillor Gary Fuller

     Voting: F:14, Ag:0, Ab:0

330. MINUTES OF THE FINANCE AND GENERAL PURPOSES

    COMMITTEE

     The Chairman of the Finance and General Purposes Committee moved that the

    Council receive the Minutes of 22 February 2007 and 19 April 2007.

     RESOLVED: That the Minutes of the 22 February 2007 and 19 April 2007

    be received and adopted.

     Proposed: Councillor Tim Prater

     Seconded: Councillor T McNeice

     Voting: F:14, Ag:0, Ab:0

331. MINUTES OF THE COMMUNITY SERVICES COMMITTEE

     The Chairman of the Community Services Committee moved that the Council

    receive the Minutes of 27 March 2007.

     RESOLVED: That the Minutes of the 27 March 2007 be received and

    adopted.

     Proposed: Councillor Emily Sanger

     Seconded: Councillor Richard Theobald

     Voting: F:14, Ag:0, Ab:0

     112

    RESOLVED: That under Standing Order 8 items 9 and 10 on the agenda be

    reversed.

    Proposed: Councillor Tim Prater

    Seconded: Councillor Bev Rolfe

    Voting: F:14, Ag:0, Ab:0

332. REVISED NATIONAL CODE OF CONDUCT FOR COUNCILLORS

     Report C/07/037 set out the Government’s revised Code of Conduct for

    Councillors which the Council is required to adopt.

     RESOLVED: To adopt the revised Code of Conduct, including paragraph

    12(2) and also to adopt the 10 general principles of public life with the Code.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Brian Copping

     Voting: F:13, Ag:1, Ab:0

333. REVIEW OF COUNCIL STANDING ORDERS

     Report C/07/036 provided the Council with an opportunity for the new Town

    Council to review its Standing Orders which govern the Council’s processes and

    operations.

     The Standing Orders were amended as follows:-

     RESOLVED: That Standing Order 45 “The Chairman and Vice-Chairman

    of the Committee shall be members of every Sub-Committee appointed by it

    unless they signify that they do not wish to serve,be deleted.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Bev Rolfe

     Voting: F:14, Ag:0, Ab:0

     RESOLVED: That Standing Order 55 be amended to read “If a Member

    who has declared a personal interest then considers the interest to be

    prejudicial, he or she must withdraw from the room or chamber during

    consideration of the items to which the interest relates, except where

    representation, answering questions or giving evidence are permitted under

    paragraph 12.2 of the Code of Conduct”.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Gary Fuller

     Voting: F:14, Ag:0, Ab:0

     RESOLVED: That Standing Order 75 be amended to read “The ruling of

    the Town Mayor or Chairman of a Committee or Sub-Committee, as

    appropriate, following discussions as to the interpretation or application of

    any of these Standing Orders, or as to any proceedings of the Town Council,

    shall be final and no debate shall be permitted upon such decisions.”

     113

     Proposed: Councillor Peter Gane

     Seconded: Councillor Rodica Wheeler

     Voting: F:13, Ag:0, Ab:1

     RESOLVED: That the Standing Orders as amended be adopted.

334. ANNUAL REPORT 2006/07

     The Committee dates needed to be amended to reflect 2008 where necessary and

    the Council’s logo behind the text relating to Councillors names and addresses

    needed to be slightly lighter than was originally shown.

     RESOLVED: That the Annual Report be accepted and sent for printing

    subject to the above amendments.

     Proposed: Councillor Tim Prater

     Seconded: Councillor George Bunting

     Voting: F:14, Ag:0, Ab:0

335. MATTERS AND RESOLUTIONS FROM COMMITTEES

     i. Community Services Committee 5 June 2007

     a. Working Groups

     The Council was asked to confirm the Community Services Committee’s

    nominations for Working Groups.

     RESOLVED: That Vic Seymour be co-opted to the Veterans

    Working Group and that the Community Services Committee’s

    nominations for Working Groups be adopted.

     Proposed: Councillor Emily Sanger

     Seconded: Councillor Peter Gane

     Voting: F:14, Ag:0, Ab:0

     ii. Finance and General Purposes Committee 14 June 2007

     a. Financial Regulations

     The Finance and General Purposes Committee reviewed the Council’s

    Financial Regulations and these were put forward for adoption by the

    Council.

     Financial Regulation 7.2 to read “…… pension contributions, shall be

    made in accordance……..”

     RESOLVED: That the Financial Regulations be adopted, including

    the above amendment.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Bev Rolfe

     Voting: F:14 Ag:0, Ab:0

     114

    b. Working Group

     The Council was asked to confirm the Finance and General Purposes

    Committee’s nominations to serve on Working Groups.

     RESOLVED: That Councillor Brian Copping become a member of

    the Town Plan Working Group.

     Proposed: Councillor Janet Andrews

     Seconded: Councillor Tim Prater

     Voting: F:14, Ag:0, Ab:0

     c. Policy Guidance on Town and Ward Grants

     The Finance and General Purposes Committee had considered and revised

    the Council’s Policy Guidance on the payment of Town and Ward Grants.

    The Council was asked to confirm and adopt the revised guidance.

     RESOLVED: That Item 10 read “Ward Grants are subject to a

    maximum of ?1,000 per Councillor for 2007/08, which can be rolled

    forward in any year which is not an election year.”………………”

     Proposed: Councillor Peter Gane

     Seconded: Councillor Janet Andrews

     Voting: F:14, Ag:0, Ab:0

     RESOLVED: That the Council adopt the revised guidance as

    amended.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Bev Rolfe

     Voting: F:14, Ag:0, Ab:0

     d. Folkestone Borough Council Coat of Arms

     The Finance and General Purposes Committee referred the decision on the

    adoption of the former Folkestone Borough Council Coat of Arms to the

    Council for determination.

     RESOLVED: That the Coat of Arms be transferred to the Town

    Council using the least expensive option.

     Proposed: Councillor Bev Rolfe

     Seconded: Councillor Janet Andrews

     Voting: F:13, Ag:0, Ab:1

     115

    336. RESOLUTIONS FROM COUNCILLORS

     Resolutions were received from Councillors as follows:

     Resolutions from Councillor Tim Prater

1. A Green Folkestone Town Council

     This Council strongly welcomes the moves for Shepway District Council to sign up to the Nottingham Declaration on Climate Change. Climate change poses a genuine threat to our planet. The scale of the challenge means that all sectors of the community have to be involved if we are to meet targets for reducing emissions and adapting to climate change. Local Authorities in particular have a crucial role to play in responding to this challenge.

    This Council endorses the aims of the Nottingham Declaration. This Council requests the Town Clerk to work with the F&GP Committee to report back to this Council on how we can meet that challenges of the declaration and become a signatory to the declaration ourselves at the earliest possible opportunity.

    This Council especially endorses that the Nottingham Declaration commitment to achieve a significant reduction of greenhouse gas emissions from our own authority's operations, especially energy sourcing and use, travel and transport, waste production and disposal and the purchasing of goods and services. As a start to that process, independent of the above report, this Council will commit to:

    - Immediately carbon off-set the mileage of the civic vehicle, and seek at the earliest economic opportunity to replace with an energy efficient alternative such as a Prius;

    - Switch energy suppliers to an appropriate green supplier;

    - Develop a regular and effective environmental audit and reporting programme to produce recommendations on ways to incrementally decrease waste and reduce energy use for existing and new Council activities;

    - Ensure all future FTC publications and stationery use recycled paper, and display a statement saying so;

    - Immediately reduce paper use by sending copy Council Committee documents to Councillors by email only (where the Councillor has email) and they do not sit on that Committee.

    This Council believes that these proposals form a start to the process of contributing, at a local level, to the delivery of the UK Climate Change Programme, the Kyoto Protocol and the target for carbon dioxide reduction by 2010.

    This Council will proactively promote each element of this green agenda through the local press and council publications as they are achieved, and to offer guidance to local residents on how they can follow the example to spread the impact across Folkestone.

     116

RESOLVED: That the resolution be adopted.

Proposed: Councillor Tim Prater

    Seconded: Councillor Gary Fuller

    Voting: F:10, Ag:2, Ab:2

2. Town Council Accommodation

    This Council supports the principle of Folkestone Town Council purchasing its own premises, while continuing to investigate other options, on the following conditions:

    ; The purchase should not increase significantly the cost each year of

    housing the Council, or,

    ; Extra costs are counterbalanced by new income (such as the sub-letting of

    space) or,

    ; That extra costs bring a real community benefit (such as enabling a youth

    club or community facility, or support the retention of an existing facility) Subject to the above conditions, the Council authorises the Town Clerk to seek premises anywhere within Folkestone that will be suitable as a long term home, which should have sufficient space for projected future staff, reasonable access as defined in the DDA and a low environmental impact.

     If a property felt to meet these criteria come available and this opinion is supported by the Accommodation sub-committee, a motion to purchase a specific property with full costings, potential incomes and/or community benefits should be brought to the earliest possible Meeting of Full Council, with Councillors offered the chance to inspect the premises prior to any vote being taken.

Resolution from Councillor Lynne Beaumont

1. Supporting Folkestone Tourism

    That this Council strongly believes that tourism is a key part of the future for Folkestone. Discover Folkestone is a key part of this, and this Council notes with alarm the threat to its future as a result of financial support being withdrawn. Discover Folkestone is a membership based organisation, with member businesses across the area. We further note that although Discover Folkestone has been offered office space in the new Bouverie Square development, this will not be accessible to the public, leading to a loss of the only remaining Tourist Information Office in Folkestone.

    This Council welcomes recent moves by Kent County Council and others to provide immediate funding to keep Discover Folkestone afloat while a new business plan is developed.

     117

    This Council commits to supporting Discover Folkestone with a one-off contribution for financial assistance for the year 2007-08 of ?5,000, to be taken from the New Services Reserve, which should be used to rapidly develop other sources of income, including developing its membership and supporter base. This support is conditional on Folkestone Town Council's support being acknowledged in all appropriate literature and on their web site, and Discover Folkestone seeking support from the other Town and Parish Councils representing areas which benefit from their work.

    This council will seek monthly co-ordination meetings between Folkestone Town Council, Folkestone Town Centre Management and Discover Folkestone to share plans, investigate opportunities to work together in future and develop a long term plan to ensure an active and vibrant town centre with well supported tourism activity.

    This council further calls on the Community Services Committee (and Personnel if appropriate) to urgently investigate the possibility of using the front of the current Folkestone Town Council Offices as an unstaffed Tourist Information Leaflet point, with appropriate leaflet racks in the office and signage both on the office and from other locations, and to bring a report back to the next full Council.

Last paragraph, third line, word “unstaffed” to be removed.

    RESOLVED: That the resolution be adopted, subject to the amendment above.

Proposed: Councillor Bev Rolfe

    Seconded: Councillor George Bunting

    Voting: F:14, Ag:0, Ab:0

Resolution from Councillor Emily Sanger

1. Making Folkestone Town Centre Look Better

    This Council notes the appalling state of repair of many of the street litter bins in Folkestone. This bins are owned by Shepway District Council, but we can no longer allow Folkestone's image to suffer due to their lack of repair.

    Research shows that it will cost in the region of ?65 to arrange repainting a cast iron bin, with glass fibre bins likely to cost less.

    This Council asks the Community Services Committee to urgently pursue the earliest possible repainting of up to 50 bins in Folkestone, in agreement with SDC. This project should cost no more than ?3,000 and should focus on bins in the Town Centre and key roads in town in the first instance, to include Sandgate Road, Black Bull Road, Dover Road, Canterbury Road, The Stade, Cheriton Road and Cheriton High Street, with the complete list to be agreed by the Chair of Community Services working with the Folkestone Town Centre Manager.

     118

    This Council would prefer the bins to be painted in the former Borough Council

    colours of Blue and Gold, but will ask the Community Services Committee to

    take any recommendations from Contractors and SDC on any practical

    considerations into account.

    RESOLVED: That the resolution be adopted, subject to the list of areas not

    being conclusive and that the matter would be referred to the Community

    Services Committee.

    Proposed: Councillor Emily Sanger

    Seconded: Councillor Tim Prater

    Voting: F:14, Ag:0, Ab:0

337. PARTNERSHIP WORKING RESOLUTIONS AND MATTERS TO BE

    RAISED WITH THE PRINCIPAL COUNCILS

     The Town Clerk reported that the next partnership meeting with Shepway District

    Council would be held at the Civic Centre on 23 July. There was already a long

    agenda but it was asked if the following issues could be included at this or a

    future meeting:

     a. The unkempt condition of Castle Hill Avenue

     b. Flag poles at Channel School

     c. Cleaning of war memorial

     d. Condition of the Leas

     e. Condition of Christchurch Gardens

338. COUNCILLORS ROBES

     RESOLVED: That two additional robes for Councillors be purchased at a

    cost of around ?150.

     Proposed: Councillor George Bunting

     Seconded: Councillor Janet Andrews

     Voting: F:14, Ag:0, Ab:0

339. TOWN COUNCIL OFFICE ACCOMMODATION

     Report C/07/038 set out the Council’s current office accommodation

    arrangements and seeks guidance from the Council.

     Councillor Tim Prater’s resolution relating to Town Council Accommodation, as

    set about in agenda item 336 was taken together with Report C/07.038.

     RESOLVED: That the resolution be adopted.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Richard Theobald

     Voting: F:14, Ag:0, Ab:0

     119

340. CINQUE PORTS DAY

     RESOLVED: Not to support proposals for a further Cinque Ports Day in

    June 2008.

     Proposed: Councillor Janet Andrews

     Seconded: Councillor Emily Sanger

     Voting: F:8, Ag:0, Ab:6

341. DISTINGUISHED CITIZENS PANEL

     RESOLVED: That the Distinguished Citizens Awards Panel comprise the

    Town Mayor and the Past Mayors (3).

     Proposed: Councillor Peter Gane

     Seconded: Councillor George Bunting

     Voting: F:14, Ag:0, Ab:0

342. LOCAL STANDARDS COMMITTEE NOMINATIONS FOR PARISH

    COUNCIL REPRESENTATIVES

     The Town Council had been asked by the District Council if it wished to put

    forward any nominations for the Local Standards Committee. Interviews would

    be held on 19 July.

     RESOLVED: That Councillor Bev Rolfe be put forward as a nomination.

     Proposed: Councillor Tim Prater

     Seconded: Councillor Maggie Barrett

     Voting: F:14, Ag:0, Ab:0

     RESOLVED: That Councillor Janet Andrews be put forward as a

    nomination.

     Proposed: Councillor Janet Andrews

     Seconded Councillor George Bunting

     Voting: F:14, Ag:0, Ab:0

343. NATIONAL ASSOCIATION OF LARGER COUNCILS

     The Council had been asked whether it wished to put forward a Member for

    election to the Larger Local Councils Committee 2008.

    No member wished to be put forward.

344. TIME AND DATE OF THE NEXT ORDINARY MEETING OF

    FOLKESTONE TOWN COUNCIL

     Thursday, 6 September 2007

    ……………………………………………………..Town Mayor

    6 September 2007

     120

Report this document

For any questions or suggestions please email
cust-service@docsford.com