Delegates Handbook - DELEGATES HAND BOOK

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Details of local Hospitals, Clinics and Pharmacies can be found on page 9 of this handbook. Section IV: Security. 8. Security: General Information





    STND1 2 JULY 2006


TABLE OF CONTENTS Page Section I: The Gambia Country Profile 3 Emergency Telephone Numbers 3 Section II: Meeting Information 4 Date and Venue of Meeting 4 Summit Programme 4 Communication with Secretariat 4 Advance Party Meetings 4 List of Speakers 4 Section III: Logistics 5 Local Transportation Services 5 Accommodation 5 Medical Facilities 5 Section IV: Security 5 General Information 5 Security of VIP Residences 6 Security Escorts 6 Security Passes 6 Security Weapons & Firearms 6 Section V: Accreditation 6 Member States 6 The Media 6 The Media Centre 7 Section VI: Arrivals/Departures 7 Entry Formalities 7 Visas 7 Immigration 7 Health Requirements 7 Access to Banjul International Airport 7 Information Desks 7 Special Aircraft /Landing Authorization 7 Section VII: Support Services/General Information 8 Protocol Services 8 Submission of Application Forms 8 Banking Services & Currency 8 Local Banks 8 Business & Shopping Hours 9 Hospitals/Clinics/Pharmacies 9 Climate 9 Electricity Supply 9 Section VIII: AU Member States 10 Section IX: International Bodies 11/12 Regional Economic Communities/Secretariat 11 AU Specialized Agencies/Secretariat 11 Observers & Other VIPS 11/12 Section X: Gambian Diplomatic Missions Abroad 13 Section XI: Foreign Embassies accredited to The Gambia 14/15 Section XII: Application Forms 16/24

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Section I: THE GAMBIA COUNTRY PROFILE LOCATION: The Gambia is located in West Africa, between Latitudes 13?45W and 16?50W. It is bordered on the North, East and South by the Republic of Senegal and on the West by the Atlantic Ocean. CAPITAL: Banjul SURFACE AREA/POPULATION: It has a land area of 11,300 Sq km (4361 Sq. miles) and a population of 1.4 million people. CLIMATE: The Gambia lies in the tropical zone with a two seasonal climate, a rainy season (June October) and a dry season (November May). Coastal temperatures are generally mild and pleasant from November to June, ranging from 18?C to 30C?. The official language spoken is English with several national languages - Fula, Mandinka, Wollof, Jola, Serahule, Serere, and Manjago. GOVERNMENT: thThe Gambia is a multi-party democracy which gained Independence on the 18 February 1965 from Britain. It has an Executive Presidency, and an Independent Legislative and Judicial system. The President and the National Assembly are elected every five years. ECONOMY: Services: 60.7% of GDP (Trade, Tourism, Transport and Communications, Government and Business Services); Agriculture provides 30.3% of GDP and employs 75% of the workforce; Industry 9.0% (Manufacturing, Construction, Utilities); Per Capita GDP US$311; GDP growth rate 8.6%. E

MERGENCY TELEPHONE NUMBERS: AMBULANCE 16 POLICE: 17 FIRE SERVICE 18 RVTH 119 (ROYAL VICTORIA TEACHING HOSPITAL) FIRE SERVICE: Banjul 4227666 S/Kunda 4372707 Bakau 4495415 Kotu 4460231 Brikama 4484559 Sea Rescue Service 4497426 TELECOMMS: International Operator 100 International Enquiries 110 Speaking Clock 123 Directory Enquiries 151

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    Section II: MEETING INFORMATION SEVENTH ORDINARY SESSION OF THE ASSEMBLY OF AFRICAN UNION HEADS OF STATE AND GOVERNMENT 1. DATE AND VENUE At its Sixth Ordinary Session held in Khartoum, the Republic of Sudan, the Assembly of African Union Heads of State & Government reconfirmed its decision to hold its Seventh Ordinary Session in Banjul, the Republic of The Gambia. Accordingly the Seventh Ordinary Session of the Assembly of African Union Heads of State & Government will be held from 1stnd to 2 July 2006 at the Sheraton Gambia Hotel, and will be preceded by the following meetings:- tha. The 12 Ordinary Session of the Permanent Representatives (PRC) thb. The 9 Ordinary Session of Council of Ministers (Executive Council). 2. SUMMIT PROGRAMME th25 26 June 2006: 12 Ordinary Session of the Permanent Representatives Committee th28 29 June 2006: 9 Ordinary Session of the Executive Council 12 July 2006: Seventh Ordinary Session of the Assembly of African Union Heads of State & Government

     3. COMMUNICATION WITH THE AU BANJUL SUMMIT COORDINATING SECRETARIAT ? Telephone: (220) 4392987/4395401/4395386/4395389 ? Fax: (220) 4392996/4395403 ? AU Banjul Summit Website: ? AU Banjul Summit e-mail:

     STAFF: General Coordinator Mr. Bolong L. SONKO Chief Technical Adviser Mr. Momodou A. SOSSEH Technical Adviser Mr. Antouman SAHO Head Administrative Division Mrs. Etta A. BALDEH Head Protocol Division Mr. Alhaji Ousman CEESAY Head Security Division Mr. Famara JOBARTEH Head Accounts Section Mr. Alasan BARROW Head ICT Section Mr. Alex DACOSTA

     4. MEETINGS: ADVANCE PARTY MEETINGS The AU Banjul Summit Coordinating Secretariat will hold by mid-May 2006 Protocol and Security Advance Party meetings to brief them about the AU Banjul Summit Programme. LIST OF SPEAKERS: Participating delegations are requested to inform the AU Commission and the AU Banjul Coordinating Secretariat of the date on which their Heads of State & Government would wish to deliver their statements. They are also requested to complete and fax the list of Speakers Form early in order to have their place reserved on the provisional list of speakers.

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    Section III: LOGISTICS 5. LOCAL TRANSPORTATION SERVICES The host country shall provide local transportation as follows: - A) MEMBER STATES ? One VVIP Vehicle for the Head of State & Government ? One Vehicle for the Spouse of The Head of State & Government ? Two Vehicles for Security and Protocol personnel accompanying the Head of State & Government ? One Vehicle for the Minister of Foreign Affairs ? 2 Vehicles for the rest of the delegation ? One luggage Van upon arrival and departure Mini-buses will be available to transport official delegations from the Airport to the residences on arrival, and from their residences to the Airport at departure. B) A

    DDITIONAL VEHICLES Delegations wishing to hire additional vehicles should contact the Car Rental Services at the Airport and at designated Hotels. The list of the latter can be obtained from the official website and from the Office of the AU Banjul Coordinating Secretariat. Please note that hired vehicles will not be allowed within the Security perimeter of the Conference Centre. C) MEDIA Regular shuttle services will be available for media personnel between their designated Hotels and the Conference Centre. 6. ACCOMMODATION

     A) HOSPITALITY TO MEMBER STATES The host country will extend hospitality to the Head of State & Government, the Foreign Minister and two members of the delegation. B) Additional Rooms Delegations wishing to have additional rooms (on self payment basis) over and above those provided for, should contact the AU Banjul Summit Coordinating Secretariat. C) MEDIA A list of Hotels recommended for the accommodation of media personnel can be accessed on the Website. Hotel reservations will be on self-payment basis. Media personnel wishing to make hotel reservations should follow the instructions provided in the Application Form C. All completed Forms should be sent to the Department of State for Foreign Affairs, No. 4 Marina Parade, Banjul Fax: (220) 4223578, 4201731, 4392996 7. MEDICAL FACILITIES The host country will provide medical facilities at the residences of Heads of State & Government and at designated Hotels. Member States are requested to provide the Host Country with advance information on the blood group and dietary requirements of their respective Heads of State & Government. A twenty-four (24) hour ambulance service will be provided at the Conference Centre, the Presidential Villas and designated Hotels. The Accidents Department Services and other Sections of The Royal Victoria Teaching Hospital (RVTH) will also be fully mobilized to deal with any emergency. Delegates are advised to be in possession of medical travel insurance, as both private and public medical facilities will require payment for services, including surgical and dental expenses. Delegates are also advised to obtain anti-malaria cover. Details of local Hospitals, Clinics and Pharmacies can be found on page 9 of this handbook. Section IV: Security 8. S

    ECURITY: GENERAL INFORMATION The Security of Heads of State & Government and delegations attending the Summit as well as that of the meeting areas is the responsibility of the Government of The Gambia and will be guaranteed at all times from the time of arrival to the time of departure. Security will be provided in the

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residences, during meetings and during transportation. Briefcases, bags and packages will be subject to strict security examination at entry to all meeting venues and VIP residences. Firearms will not be allowed into or around the Conference Centre premises or in restricted VIP areas. ENTRY INTO THE COUNTRY OF SECURITY OFFICIALS AND WEAPONS th Security officials entering the country are required to submit, by the 15 June 2006, the Application for Accreditation Form D and the Firearms Declaration Form G duly completed. Section V: ACCREDITATION 9. MEMBER STATES: Heads of State & Government will be issued pins allowing them access to all facilities at the Conference Centre. Other members of delegations will be issued accreditation badges. Registration formalities will be completed at the AU Commission’s Office in the Registration Building not far from the Conference Centre. Only lists of participants provided by member states to the host country or the AU Commission will be accepted for registration. 10. THE MEDIA: All media personnel should request accreditation by filling out and submitting the corresponding Application Form E, accompanied by an official letter from their respective Organization along with three (2x2 cm sized) coloured photographs. Requests should be submitted through Gambian Diplomatic Missions abroad. Application can also be done on-line. All completed Forms should be sent to the Department of State for Foreign Affairs, Banjul Fax: (220) 4223578/4201731/4392996 Media credentials should be visibly displayed at all times during the Summit. Media personnel accredited for coverage of the AU Banjul Summit will have free access to the Summit Media Centre during working hours. A Press Briefing Room is available in the Media Centre. Delegations should appoint an accredited Media Officer to take care of arrangements for media interviews at press briefings for their delegations. Delegations wishing to organize press briefings at the Media Centre should contact the Media Centre’s Briefing Room Booking Desk through the said Media Officers. Protocol Officers will be on hand in the Media Centre to provide any assistance required by delegations. Access to the Conference Centre will be during meeting hours only. When media pools are formed for the coverage of specific activities on the program, the members of these pools will be provided with special identification for the occasion, in addition to the general media credentials. Accreditation Credentials for members of media pools will be handed over personally to each participant at the Summit Media Centre.

11. MEDIA CENTRE The Summit Media Centre will be located at the Conference Centre. It will offer the following services/facilities:- ? TV and Radio Broadcasting services such as editing and satellite images transmission, in coordination with GRTS ? Local newspapers in English (a special Summit edition will be published in English and French). ? International Wire Service (news) ? Internet Services ? Local and International Telephone lines through the PIN card system using prepaid cards previously acquired through GAMCEL in the Media Centre. ? Sale of Sim Cards and cellular phones ? Special telephone lines for Laptop computers ? Dispatch and Receipt of Fax messages.

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     Section VI: ARRIVALS/DEPARTURES 12. ENTRY FORMALITIES A) VISAS Participants requiring entry Visas to the Republic of The Gambia should obtain them from Gambian Diplomatic and Consular Missions in their respective countries, or, in exceptional circumstances, on arrival at Banjul International Airport. The corresponding Visa Application Form A can be accessed on-line in the AU Banjul Summit Website. B) IMMIGRATION As a courtesy all delegation members accompanying Heads of State & Government are exempted from presenting themselves to an Immigration Official. The arrival formalities will be dealt with by a Protocol Officer on their behalf. On the other hand, all other participants should present themselves to an Immigration Official on entering or leaving The Gambia. Participating delegations will be requested to contact the Protocol Desks in their Hotels to confirm their departure arrangements. They will also be requested to inform their Protocol Unit Heads of their departure dates and deliver their luggage to them four hours before departure. C) H

    EALTH REQUIREMENTS Proof of inoculation against Yellow Fever is required for all participants coming from or having passed through Yellow Fever endemic areas as stipulated by the World Health Organization. 13. ACCESS TO BANJUL INTERNATIONAL AIRPORT A limited number of officials of African Embassies and some of their nationals residing in The Gambia may be permitted to enter Banjul International Airport to receive their Heads of State upon arrival. Embassies intending to do so are requested to contact the AU Banjul Coordinating Secretariat to obtain permission in accordance with normal procedures.

     14. SPECIAL AIRCRAFT Special Aircraft carrying Heads of State and Government or members of delegation landing at Banjul International Airport must acquire landing permission from the Gambia Civil Aviation Authority. Requests for landing permission must include basic information such as date and time of flight, nationality and registration of aircraft, type of aircraft, call sign, and point of departure, route, and personalities on board, entrance and exit points. Requests for permission are to be submitted through the normal Diplomatic Channels at least three weeks in advance.

     15. INFORMATION DESKS Information desks will be set up at the Airport, Conference Centre and designated Hotels to provide flight information and deal with reservations, cancellations, ticketing and other related services for delegations. Section VII: SUPPORT SERVICES/GENERAL INFORMATION

     16. PROTOCOL SERVICES A Mission of Honour headed by a Secretary of State will be assigned to each Head of State & Government. A Protocol Officer within the Mission of Honour will coordinate the programmes and social events for the Heads of delegation. All participating Member States will delegate an official responsible for the passports and luggage of their respective delegations.

     17. SUBMISSION OF APPLICATION FORMS All completed Forms should be sent to the Department of State for Foreign Affairs, Banjul on or before ththe 15 June 2006 Fax: (220) 4223578/4201731/4392996

     18. BANKING SERVICES AND CURRENCY (CONFERENCE CENTRE/IN TOWN) Banking hours are from 8.30 to 15.00 on weekdays and from 8.30 to 11.00 am on Saturdays. Banking amenities will be available at the Conference Centre. Most Banks have cash dispensing machines accepting: Visa, Master Card, Maestro and Cirrus as well as Bureau de Change facilities. Most Internationally recognized currencies and travelers cheques can be exchanged easily at commercial banks, major Hotels and at the Banjul International Airport. Major credit cards are accepted in most Hotels, restaurants and shops. Delegates are also advised to keep small quantities of cash

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    handy. There is no limit to the amount of foreign currency that may be imported into The Gambia by individual residents and non-residents. The Gambian Currency Unit is known as the Dalasi (D), which is divided into 100 Bututs. Delegates are free to resell their excess Dalasis to any Bank or Bureau de Change. Exchange rates are subject to fluctuation. At the time of print, the rate of exchange was:- Buying Selling Euro: D33.50 D36.00 US$: D28.00 D28.50 C F A: D250.00 D260.00 Pound?: D48.50 D48.58 L

    OCAL BANKS Standard Chartered Bank (Gambia) Ltd Headquarters: 8 Ecowas Avenue, Banjul Tel: 4228681/2/3 - 4201907 Branches: Westfield Junction 4397475, Fajara 4395046, Senegambia 4463277, Basse - 5668218 Trust Bank Ltd Headquarters: 3/4 Ecowas Avenue, Banjul Tel: 4225289/4225777/8/9 Branches: Bakau 4495486, Westfield 4398038, Yundum 4472915 Farafenni - 735238 International Bank of Commerce Ltd Headquarters: 11A, Wellington Street Banjul Tel: 4225.980/4228.145 Branches: Bakau 4495.120, Serrekunda 4392.572 & Old Jeshwang 4370.109 Arab-Gambian Islamic Bank Ltd Headquarters: 7, Ecowas Avenue, Banjul Tel: 4223771/2/3 - 4222255 Branches: Westfield Junction Tel: 4378333 First International Bank Ltd Headquarters: OAU Blvd. Banjul Tel: 4202000 - 4202001 Branches: Serrekunda Tel: 4397249 Guaranty Trust Bank (Gambia) Ltd Headquarters: Kairaba Avenue, KSMD Tel: 4376370 Branches: Banjul Tel: 4224521 I

    NTERNATIONAL COMMERCIAL BANK (G) LTD Headquarters: 48, Kairaba Avenue, KSMD 4377878 BUSINESS HOURS: Offices: 8.00am to 4.00pm. Monday to Thursday 8.00am to 12.30pm. Friday Banks in Banjul (Closed on Saturdays & Public Holidays) 8.00am to 15.00pm. Monday to Thursday 8.00am to 13.00pm. Friday Branches of Banks outside Banjul Monday Friday: 8.00 am to 12.00 noon & 16.00 to 18.30 Saturdays 9.00am to 12.00 noon or 16.00 to 18.00 (few only)

     19. BUSINESS AND SHOPPING HOURS Offices and Businesses are generally open from 08.00 to 16.00, Monday to Friday. Shopping hours vary but most Shops/Business Centres are open from 09.00 to 17.00, Monday to Saturday. 20. HOSPITALS/CLINICS/PHARMACIES

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     HOSPITALS Royal Victoria Teaching Hospital Banjul; Tel:4223.756/ 4228.223/4/5/6/7 Medical Research Council (MRC) Faraja; Tel: 4495.442/3/4/5/6 Ahmadiyya Hospital Talinding Kj. Tel: 4392.143/ 4373.724/ 4390.624 Jemus Junkung Hospital Bwiam; Tel: 4489.085 Bansang Hospital Bansang; Tel: 674416/ 674306/674374 AFPRC Hospital Farafenni; Tel: 5735259 Jammeh Foundation for Peace Hospital Bundung Tel: 4398725 CLINICS Lamtoro Clinic Kololi; Tel: 4460.934/ 4460.956/ 9964418 Westfield Clinic - Serrekunda; Tel: 44392.213/ 4393.523 Kololi Clinic Kololi; Tel: 446.3434 Ndeban Clinic - Bakau; Tel: 4496.425/ 4496.426 PHARMACIES: Banjul Pharmacy Banjul Tel: 4227.470/4225.705; Westfield Tel: 4393344 London Corner Tel: 4391053 Malak Chemist Atlantic Boulevard Tel: 4496661; Kairaba Avenue Tel: 4376.087; Banjul Tel: 4225.743 Stop Step Drugstore Kairaba Avenue Tel: 4371.344; Senegambia Tel: 4465.298 Westfield Tel: 4398.437 21.

     CLIMATE Mean temperature for June and July is expected to be about 27 degrees Celsius, ranging from a minimum of 24 degres to a maximum of 32 degrees Celsius. Higher temperatures are expected outside the shade. Relative humidity is high with a mean of 77% for June and July and ranges from 73 to 82%. Cotton wear is recommended. Occasional and squally thunderstorms with rain are expected during June and July."

     ELECTRICITY SUPPLY The power supply in The Gambia is 220-240V, 50Hz. Electrical sockets take flat three pronged plugs. Section VIII: AU


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LIST OF MEMBER STATES OF THE AFRICAN UNION 1. People’s Democratic Republic of Algeria 2. Republic of Angola 3. Republic of Benin 4. Republic of Botswana 5. Burkina Faso 6. Republic of Burundi 7. Republic of Cameroon 8. Republic of Cape Verde 9. Central African Republic 10. Republic of Chad 11. Comoros 12. Republic of Congo 13. Democratic Republic of Congo (DRC) 14. Republic of Cote d’lvoire 15. Republic of Djibouti 16. Arab Republic of Egypt 17. Federal Democratic Republic of Ethiopia 18. Republic of Equatorial Guinea 19. State of Eritrea 20. Republic of Gabon 21. Republic of The Gambia 22. Guinea Bissau 23. Republic of Ghana 24. Republic of Guinea 25. Republic of Kenya 26. Kingdom of Lesotho 27. Republic of Liberia 28. Libyan Arab Jamahiriya 29. Republic of Madagascar 30. Republic of Malawi 31. Republic of Mali 32. Islamic Republic of Mauritania 33. Republic of Mauritius 34. Republic of Mozambique 35. Republic of Namibia 36. Republic of Niger 37. Republic of Nigeria 38. Republic of Rwanda 39. Sahrawi Arab Democratic Republic (SADR) 40. Republic of Senegal 41. Republic of Sierra Leone 42. Republic of South Africa 43. Republic of Sudan 44. United Republic of Tanzania 45. Republic of Togo 46. Republic of Tunisia 47. Republic of Uganda 48. Republic of Zambia 49. Republic of Zimbabwe 50. Kingdom of Swaziland 51. Seychelles 52. Somalia 53. Sao Tome and Principe

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