OJT Requirement - HydroNet - Hydrology and Water Resources

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OJT Requirement - HydroNet - Hydrology and Water Resources



    Configuring an Operational Flood Forecasting System based on the Tank


    Kuala Lumpur, Malaysia

    1 31 December 2008

    Department of Irrigation and Drainage (DID)

    Ministry of Natural Resources, Malaysia

?. Course Background and Overall Goal

    Flood forecasting is a non-structural measure to mitigate flood loss. By giving advance flood warnings, flood forecasting provides the following benefits:

    ? early evacuation of property and people so as to mitigate flood loss

    ? allow authorities to take contingency measures releasing water from dam,

    activate pumping, diversion of flows etc. to mitigate flood impact.

    ? Allow authorities to activate emergency response plan to face flooding

    In Malaysia, flood forecasting has been successfully implemented in the Kelantan and Pahang River Basins and it is intended that the service be extended to other river basins.

    The effort in flood forecasting began in the early seventies following the widespread severe flooding which affected many areas in the country in 1971. The Department of Irrigation and Drainage was subsequently entrusted by the government to provide flood warning and forecasting services to flood prone areas in the country. This led to gradual installation of hydrological data acquisition systems involving telemetry and SCADA as a prerequisite to real-time monitoring of floods, flood warning and flood forecasting.

    Several flood forecasting models such as the Sacramento Model, the Tank Model, the Linear Perturbation Model had been configured and put into operational use and among these the Tank Model stood out as an easy to use and effective model for flood forecasting.

    The Tank model in its original form was developed by Professor Sugawara of Japan. What attracted DID to use the model was its simplicity of concept, simplicity in computation while achieving forecasting accuracy comparable with more

    sophisticated models.

    There were efforts made to further enhance the Tank Model by way of changing the runoff equation of the outlets and adding an error correction module to adjust the simulated flood hydrograph so as to achieve better forecasting accuracy.

    The Typhoon Committee at its Thirty-Third Session in 2000 decided to revive the Regional Cooperative Programme Implementation Plan (RCPIP). The RCPIP

    working group on hydrology proposed 9 projects to be carried out within a period of 3 to 60 months. Malaysia has decided to conduct an international on-the-job training course on flood forecasting in January 2008, in cooperation with the Typhoon

    Committee Secretariat (TCS). The proposal was endorsed by the Typhoon

    Committee during the thirty-ninth Session of the Committee in Manila from 4 to 9 December 2006.


    ?. Course Description 1. Title (No.):

    Configuring an Operational Flood Forecasting System based on the Tank Model

    2. Objectives:

    The proposed on-the job training programme is to enable participants to:

    ? gain knowledge, appreciation and experience on use of the Tank Model

    for flood forecasting

    ? configure a flood forecasting model based on the Tank Model for a

    selected catchment in the participant‟s country

    ? calibrate the Tank Model and preparing the model for operational use in

    the participant‟s respective organisation

    ? develop an error correction module for the Tank Model to enhance

    forecast accuracy

    ? develop expertise in writing simple macros (MSExcel) to automate model

    computations a skill which can be used to customize the model and

    further enhance the model in the future

3. Course Output:

    To achieve the above mentioned objectives, participants are expected to

    produce the following outputs by the end of this course:

    ? Understanding the concept of the Tank Model in simulating flood runoff.

    ? Configure and calibrate a Tank Model for a river basin in the participant‟s


    ? Develop expertise in simple programming techniques which is useful for

    future continual enhancement of the model which is to be expected

4. Place and Duration:

     Kuala Lumpur, Malaysia, December 1-31, 2008.


5. Total Number of Participants and Candidate Countries:

    (1) Number of Participants;

    The OJT will be conducted in two years. There will be 4 participants from listed

    10 countries below. The group will be divided into two groups (2 participants

    per year). Each country is expected to nominate one engineer who is engaged

    in flood forecasting or disaster management. The first OJT was successfully

    carried out in 21 January 28 February 2008 which attended by participants ndfrom Philippines and Vietnam. For the proposed 2 OJT, the number of

    participants increased from 2 to 3 persons as agreed by TC.

(2) Candidate Countries;

    Cambodia, Democratic People's Republic of Korea (DPRK), Japan, Lao

    People's Democratic Republic (Lao PDR), Malaysia, Philippines, Republic of

    Korea, Singapore, Thailand, Viet Nam.

    6. Eligible/Target Organization:

    Organization involved in flood monitoring, warning and forecasting at the

    national or local level in the public sector such as government/provincial

    ministries or municipalities

    7. Language to be used in this Course:


    8. Course Program:

    This program consists of the following five (5) phases.

    (8.1) Preparatory Phase; (1 September 16 September 2008)

     Preparatory Questionnaire. All applicants are requested to fill and submit

    the Preparatory Questionnaire (refer ANNEX I). Participants can

    download digital copy of form at this link

    (8.2) Nomination Submission and Notice of Acceptance: 17 September -

    29 September 2008

    (i) Submission of the Documents for Selection: An interested countries

    candidate should fill in nominate applicants for the Course and should

    submit one (1) original Nomination Form and two (2) Preparatory

    Questionnaire by 19 September 2008 to DID Malaysia.

    (ii) Selection: DID reviews the documents for selection, carries out the

    pre-screening, and send the documents to TCS in charge of this


    course through e-mail by 29 September 2008. TCS in charge will

    decide applicants to be accepted among those who fulfill set

    requirements described in item III.2 below.

    (iii)Notice of Acceptance: TCS will inform the applying government of

    acceptance or non-acceptance of nominees‟ application no later than

    13 October 2008 by email and/or letter.

     (8.3) Hydrological data Preparation: 14 October 14 November 2008

    Candidates are advised to prepare the data requirement as specified

    before acceptance letter by TCS. It is important that all prepared

    hydrological data for calibrating the Tank Model follow ANNEX II.

    Participants are required to collect data for developing a Tank Model and

    submit this data to Hydrology and Water Resources Division, DID,

    Malaysia by 14 November 2008. Hydrology data will be checked by DID

    Malaysia upon received the data from candidates‟ country. DID Malaysia

    will inform the candidate‟s country about the completeness of the data.

    Digital Copy of the forms can be downloaded at the same link.

     (8.4) Program in Malaysia: (1 31 December 2008)

    Training Type Date Week No. of days Flood forecasting using the Tank Model Lecture 1


    MSExcel Macros Lecture December 1 2


    Configuring the Tank Model OJT 2 Data quality checking and processing OJT 9 2

    December 2 Catchment parameters calibration of model (1) OJT 2008 2

    15 Development of Excel macros for automating OJT December 3 5 model computations 2008

    22 Fine tuning model adjustment of flood simulation OJT December 4 2 to improve forecasts calibration of model (2) 2008


    Site visit to SMART Tunnel Site Visit December 1


    4 Lecture on telemetry and SCADA, Integrating with 26 SCADA/Telemetry System and preparing the OJT December 1 model for real-time flood forecasting, 2008 dissemination of flood forecast.

    30 Other models-enhancements to model adapting Lecture December 1 model to changes and additional modules 2008 5 31

    Reports/Discussion - December 1


    Total No. of Days 20

*OJT: On the Job Training

     *Public Holiday: 6, 7, 8, 13, 14, 20, 21, 25, 27, 28, 29 December 2008


(8.5) Implementation Phase; (1 January 23 Mac 2009)

    i) In order to put to use the technologies, knowledge and experience they

    obtained from this training course, all participants should share the

    outputs of this training program within their organization in 60 days after

    going back to home country and assist their respective flood forecasting

    service in testing the model in real-time operation with the view of

    adopting the model for flood forecasting.

     ii) All participants should submit the report on the above-mentioned of 60

    days activities to the Hydrology and Water Resources Division, DID,

    Malaysia and Carbon Copy to Chairman Of Working Group of Hydrology

    by 23 Mac 2009. The Report Format will be given during OJT in Malaysia.

    iii) The participants are expected to present their flood forecasting model in

    the next TC working group of hydrology workshop.

    ?. Conditions and Procedure for Application

    1. Responsibility of the Participating Countries/Organizations:

     (1) Participating countries/organizations are expected to nominate Applicants

    with relevant experience, is motivated and is committed to address the

    problem of flood mitigation via flood warning and forecasting.

(2) The organizations are required to facilitate the participants to disseminate

    what they learned in the course to others in the organization and to assist the

    participant in testing and implementing the flood forecasting model developed.

    Due to the short period of training it is expected that there may be certain

    issues or aspects of flood forecasting not addressed or adequately

    addressed. However it is the intention that the training will provide sufficient

    capacity to the participants to modify the model and to add additional

    requirements as deemed fit.

2. Qualifications of Applicants:

     Applicants should:

     (1) be nominated by their governments in accordance with the procedures

    mentioned in the chapter IV

     (2) be the technical managers or engineers with at least five years experience

    and currently engaged in flood monitoring, flood warning and forecasting

    issues in the public sector and below 45 years old.


     (3) be university graduates or equivalent

     (4) be proficient in spoken and written English

     (5) be familiar with MS Excel Spreadsheet software

     (6) be in good health both physically and mentally

     (7) be non-military personnel

3. Required Documents:

    Please refer to item II. 8: Course program.

    4. Procedure for Application and Selection:

    Please refer to item II. 8: Course program.

5Rules for Attendance:

    Participants are requested to observe the following rules for attending the


     (1) to observe strictly the course schedule

     (2) not to change course subjects or extend the course period

     (3) not to bring any members of their family

     (4) to return to their home country at the end of the course according to the

    international travel schedule designated by DID

     (5) to refrain from engaging in political activities or any form of employment for

    profit of gain

     (6) to observe the rules and regulations of their place of accommodation and

    not to change accommodations designated by DID

     *Participants who have successfully completed the course will be awarded a

    certificate by DID

? Administrative Arrangements

    1. Travel to Malaysia:

    (1) Air Ticket: Round-trip ticket between an international airport designated

    by TCS.

     (2) Travel and health Insurance: Travel and health insurance is insured by



2. Accommodation:

    Accommodation for participants in Malaysia will be arranged by DID Malaysia

    as follow:

    DID Training Centre Hostel,

    Training and Career Development Division,

    Department of Irrigation and Drainage,

    Kompleks JPS Ampang, Jalan Air Bukit Off Km 7,

    Jalan Ampang, 68000 Ampang,

    Kuala Lumpur, MALAYSIA.

    Tel: 603 - 4256 2657 Fax: 603 4251 3064

    The participants shall register to the hostel upon arrival. An officer from the

    hostel in charge will be there.

3. Living Expenses:

    Living expenses for the participants while in Malaysia will be provided by DID

     (1) Allowances for accommodation, and

     (2) Food allowance

    At present, Malaysian Law requires the successful participants to submit

    their VISA application (apply for “Professional Visa”) as per ANNEX III

    together with taxation form before they come to Malaysia as per ANNEX IV.

    These forms shall be attached together for applications. The forms can be

    downloaded at website:

4. Course Implementing Organization:

     Flood Forecasting Unit,

     Hydrology and Water Resources Division,

     Department of Irrigation and Drainage,

     Ministry of Natural Resources, Malaysia

     Km7, Jalan Ampang

     68000 Kuala Lumpur, MALAYSIA

     Tel: 603 4256 2657

     Fax: 603 4256 3735



    ANNEX I : Preparatory Questionnaire

ANNEX II : The data for the exercise of developing a flood forecasting







    No Item Send by to Send by

    Date 1 Nomination Form: One (1) original

    22 and three (3) copies Preparatory DID Participants September Questionnaire (refer to ANNEX I) Malaysia 2008 (Participants are advised to pre

    prepare the flood forecasting data)

    2 29 Documents to TCS in charge of this DID TCS September course through e-mail Malaysia 2008 3 Notice of Acceptance and

    Non-acceptance ( if possible 13 October through e-mail for early notification TCS Participants 2008 to and Cc to

    4 Data developing a flood forecasting

    scheme (refer to ANNEX II should 14 DID be submitted to the Hydrology and Participants November Malaysia Water Resources Division, DID, 2008 Malaysia

    5 Taxation Declaration and VISA Before your Malaysia Forms (ANNEX III) participants flight to Immigration Malaysia


    6 OJT in Malaysia 1 31 December 2008 7 Implementation Phase in 1 January 28 February 2009 Participant‟s Country

    8 Report Submission on Item No 7 By 16 Mac 2009 above

    9 TC Working Group of Hydrology By each participant in the next TC

    (Paper Presentation) Workshop


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