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4 - H CLUB BUSSINESS MEETING AGENDA GUIDE

By Katherine Coleman,2014-05-07 11:51
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4 - H CLUB BUSSINESS MEETING AGENDA GUIDE

4-H CLUB BUSINESS MEETING AGENDA GUIDE

    (List the name and office of the person presenting agenda items, as indicated)

    Date

Call meeting to order

    Flag salute and 4H pledge to be led by

Call the roll or pass around a sign-in-sheet to take attendance.

    Introduction of guests by:

    Reading of minutes by:

    Treasurer’s Report by:

    Correspondence Report by:

    Other Officers’ Reports by:

    4H Council Report by:

    Committee Reports by:

    Project Reports by:

Old Business:

New Business:

Announcements:

Adjournment:

Program introduced by:

Recreation led by:

4 H CLUB MEETING MINUTES (Page 1 of 2)

    The meeting of the 4-H club was called to order by: (name and title)

    At (time) On (date) At (location)

    Flag salute and 4 H pledge led by:

    Action on previous meeting’s minutes:

    Treasurer’s Report (Include expenditures since last meeting, income since last meeting, and current balance)

    Correspondence:

    Other Officers’ Reports:

    4-H Council Report:

    Committee Reports:

4-H CLUB MEETING MINUTES (Page 2 of 2)

    Old Business:

    New Business:

    Announcements:

    Next Meeting: Business Meeting Adjourned

    Program:

    Recreation:

    Date: Signed:

Corrections and/or additions:

    Date: Signed:

APPENDIX: CLUB MEETING PLANNER

    (Officers fill out each month)

Year:

     Events, Activities, items Educational Program, Activity Singing, Games, Shared Fun,

    For Group Decision Speakers, DemonstrationsTeam Building

ANNUAL CLUB PLANNER (Page 1 of 2)

    (Fill out at the beginning of the year and update as necessary.)

    CLUB NAME YEAR

CLUB GOALS FOR THE YEAR:

    CLUB PROGRAM GOALS 1 ________

     2

     3

    CLUB MEMBERSHIP 1

GOALS

     2

     3

    CLUB COMMUNITY 1 SERVICE GOALS

     2

     3

    LEADERSHIP/MANAGEMENT1 GOALS

     2

     3

ANNUAL CLUB PLANNER (Page 2 of 2)

4 H OUTREACH DOCUMENTATION

Program Year:

Club Name Vice President for Membership

Community Club Leader Membership Advisor

Please describe the efforts your club has made to recruit new members from your community, including under-

    represented groups, and attach documentation. Be specific. For example, if a school presentation was made, list the

    name of school, size of audience, ethnicities represented in audience, and other pertinent details. All clubs are

    required to demonstrate outreach efforts in at least three of the first four outreach methods listed below. For

    assistance, call your county Cooperative Extension Office. To document your club’s outreach efforts, attach to this form copies of flyers, newspaper articles, news releases, and lists of personal contacts made. Give a copy of this

    information to your local Cooperative Extension 4-H Office. (See sample)

? Mass media, including radio,

    newspaper, TV

? Newsletters, posters, flyers,

    announcements

? Personal letters to minorities

    and/or females (potential

    members and leaders)

? Personal contacts (phone, in

    person) with potential minority

    members & leaders

? Community and school groups

    contacted with information, or

    though community service

? Membership drive or

    promotional programs to reach

    minorities (eg., festivals, fairs,

    displays)

? Other

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