DOC

Advertising Projects through Supply Services or Roadway Design

By Anna Cunningham,2014-04-12 08:14
7 views 0
NOTE: Highway Programming, Roadway Design, and Construction have no involvement Automobile Liability Insurance, and Worker Compensation Insurance in

    DIVISION OF HIGHWAYS

    MEMORANDUM NO. 16

    Page 1 of 2

    CHIEF ENGINEER’S OFFICE

    DATE: APRIL 2003

    SUBJECT: ADVERTISING PROJECTS THROUGH SUPPLY SERVICES OR ROADWAY

    DESIGN FOR SPECIAL ATTENTION OF: DISTRICT ENGINEERS, DISTRICT BUSINESS

     MANAGERS, AND THE STAFF OF DISTRICT

     DESIGN, ROADWAY DESIGN, MATERIALS, AND

     HIGHWAY PROGRAMMING

    CC: FACILITIES MANAGER AND SUPPLY SERVICES MANAGER

    DATE OF REVIEW: APRIL 2004 Rest Area/Port of Entry Caretaker Services

    Rest Area/Port of Entry Caretaker Services may be contracted through Supply Services like any

    other service contract. An ITD-2101, Project Authorization and Agreement, IS NOT

    REQUIRED because the contract is paid from District operating funds or Port of Entry operating funds, as appropriate. The District or Port of Entry will verify availability of funds and

    encumber funds with the ITD-2379, Supply Request. The Roadside Programs Manager in

    headquarters Maintenance section or the Port of Entry section, as appropriate, shall review and

    approve the contract package prior to advertisement.

    NOTE: Highway Programming, Roadway Design, and Construction have no involvement

    with these projects.

BLDG and YARD Projects

    The Districts and Building Services shall submit an ITD-2101 to the Facilities Management

    section for review. The Facilities Manager (FM) shall review and approve the ITD-2101 and then

    forward the form to the Administrative Services Business Manager (ASBM) for review and

    approval. The ASBM forwards the approved ITD-2101 to Financial Services for assignment of a

    work authorization number. Plans are submitted to the FM for review and approval. The

    approved plans are submitted to Supply Services, and they will issue an ITD-2379, and prepare

    the bid package for advertisement. Supply Services will also notify the FM and the ASBM of the

    award.

    The purchase order is issued after the bid is awarded. The ASBM forwards the purchase order to

    Financial Services to encumber the funds. Supply Services prepares the vouchers to pay the

    vendor. The Facilities Management section tracks project development and progress, and the

    ASBM tracks project costs.

    NOTE: Highway Programming, Roadway Design, and Construction have no involvement

    with BLDG and YARD projects.

    DIVISION OF HIGHWAYS

    MEMORANDUM NO. 16

    Page 2 of 2

    Simple Contract Maintenance Projects (STM/STKP)

    Contract maintenance projects (STM/STKP) shall be advertised through Supply Services when

    the service or supply projects are simple in nature have few bid items, simple special provisions,

    and require minimal inspection and/or quantity verification. Simple contract maintenance projects

    include sweeping, mowing, herbicide application, ditch cleaning, litter pickup, and aggregate

    stockpiles where the material is purchased from existing commercial inventory. Simple contract

    maintenance projects shall be developed according to the procedures outlined in the ITD Design

    Manual, except that an ITD-2101 is not required.

    The Highway Division Business Manager at the beginning of the fiscal year will assign district-

    wide work authorities for seven different project types. The District can then submit the complete

    PS&E package (see ITD Design Manual, Chapter 10) and an ITD 2379 to Supply Services for

    advertisement. The work authority number for the appropriate project type must be listed on the

    ITD-2379. A separate ITD-2379 should be used for each type of project, unless more than one

    type of project will be contracted by the same vendor. In that case, list each project type on

    separate lines of the ITD-2379. If a multi-year contract is requested, only the amount the District

    intends to purchase in the current contract maintenance program year should be put on the ITD-

    2379. To purchase from the same Supply Services contract the following year, a separate ITD-

    2379 will need to be completed for the future year purchase.

    Contract specifications shall require 100% payment and 100% performance bonds. The invitation

    for bid shall include a statement requiring construction payment and performance bonds.

    The contract specifications shall also require the Contractor to furnish a certificate of insurance

    for Comprehensive General Liability Insurance, Automobile Liability Insurance, and Worker

    Compensation Insurance in accordance with the current version of the Standard Specifications for

    Highway Construction 107.10.

    Complex Contract Maintenance Projects (STM/STKP)

    Complex contract maintenance projects (STM/STKP) and aggregate stockpile projects that

    require crushing and/or an advanced level of quality control shall be advertised through the

    Roadway Design section. These projects would not normally be obtained from an existing

    commercial inventory, would have multiple bid items, complex special provisions, require an

    advanced level of inspection and quality control, and in the case of aggregate stockpiles, require

    crushing. These complex contract maintenance projects shall be developed according to the

    procedures outlined in the ITD Design Manual and follow the normal project development

    process, including submittal of an ITD-2101. Districts are encouraged to submit contract

    maintenance projects to the Maintenance Engineer for review prior to PS&E submittal.

    Steve Hutchinson

    STEVE HUTCHINSON

    Acting Chief Engineer

Report this document

For any questions or suggestions please email
cust-service@docsford.com