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SAISIE DES DONNES - [SAISIE DES DONNES]

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Under the supervision of the Head of the Quality Control and Data Entry Unit, the resource carries out in particular the following duties:

    ANNEX III

    To Request for Proposals N? PTD/10/006

    TERMS OF REFERENCE (TOR)

    Prepared by the International Bureau

    .

Requirements for the Operational Support Section of the Functional support

    Division.

In order to ensure continuity in the workflow, the Operational Support Section of the

    Functional support Division seeks to hire several scanning clerks (up to a maximum of

    10) data entry clerks (up to a maximum of 6), publication assistants (up to 2) and

    notification clerks (up to 2) to cover critical work periods (short term assignments on WIPO premises) throughout the year or to cover special work periods (long term

    assignments on WIPO premises) like, but not limited to, scanning of the archived

    documents. WIPO estimates that the duration of an assignment for a clerk will vary

    from 15 days to 1 year. However, WIPO does not guarantee to meet or exceed these

    periods.

Below is a description of the principal duties and qualifications sought by WIPO to fill

    the four positions in the Operational Support Section of the Functional support

    Division.

    [DATA ENTRY CLERK]

    Quality Control and Data Entry Unit

    Operational Support Section

    Functional support Division

Principal duties

     Under the supervision of the Head of the Quality Control and Data Entry Unit,

    the resource carries out in particular the following duties:

     (a) data entry and formatting of bibliographic data concerning applications for

    international trademark and industrial design registration, renewals, miscellaneous

    modifications and refusals of protection, using the Department’s computer systems

    [the MAPS database, the IMAPS system of electronic document management and the

    optical character recognition system (OCR)];

     (b) checking the documents created by the OCR application and transferring

    them onto the MAPS database;

     (c) checking for possible anomalies during data entry and validating the

    document;

     (d) checking the owner codes for the “owner” file;

Qualifications required

     (a) Broad experience of computer data entry.

     (b) Good knowledge of English or French. A good knowledge of the other

    language would be an important advantage.

     (c) Good organizational skills, attention to detail and accuracy.

    Request for Proposals N? PTD/10/006 Annex III

    Page 2 of 7

    [SCANNING CLERK]

    Logistic Unit

    Operational Support Section

    Functional support Division

Principal duties

     Under the supervision of the Head of the Logistic Support Unit, the resource

    carries out the following duties:

     (a) checking the quality of all documents coming from the Mail Processing

    Team and preparation of these documents in batches; sorting of batches according to

    subject and order of importance for scanning;

     (b) scanning and indexing of all these documents concerning trademarks and

    industrial designs;

     (c) scanning of the reproductions of industrial designs and trademark logos

    contained in the applications for international deposits of industrial designs and

    optimization of the quality of scanned reproductions through parameter correction;

     (d) correction and improvement of the quality of images using image enhancer

    software (Photoshop);

     (e) research and filing of facsimiles of international trademarks to be renewed;

    (f) Research, preparation and scanning of various archived documents

    according to the procedure depending of the type of document.

    (g) Performing other basic related tasks as required by the Supervisor.

Qualifications required

     (a) Broad experience in scanning. Knowledge of using image enhancer

    software (Photoshop) is an advantage. At least two years experience in clerical work

    including the use of computer systems.

     (b) Good knowledge of English or French. A good knowledge of the other

    language would be an important advantage.

     (c) Good organizational skills, attention to detail and accuracy.

    Request for Proposals N? PTD/10/006 Annex III

    Page 3 of 7

    [Publication Assistant]

    Publication Unit

    Operational Support Section

    Functional support Division

Principal duties

     Under the supervision of the Head of the Publication Unit, the resource produces

    all of the notifications, certificates and publication of both the Madrid (Trademark)

    and Hague (design) systems and carries out the following duties:

     (a) processing of the XML data extracted from the MAPS system by some IT

    tools;

     (b) checking quality of the reproductions of industrial designs and trademark

    logos contained in the applications for international deposits of industrial designs and

    optimization of the quality of scanned reproductions through parameter correction;

     (c) correction and management of the various publication by using specialized

    software (Framemaker);

     (d) correction and improvement of the quality of images using image enhancer

    software (Photoshop);

     (e) printing of the various publication;

     (f) producing electronic document in PDF or XML following the internal

    procedures;

     (g) Performing other basic related tasks as required by the Supervisor.

Qualifications required

     (a) Broad experience in Publication tools and procedure. Knowledge of using

    image enhancer software (Photoshop) is an advantage.

     (b) Good knowledge of English or French. A good knowledge of the other

    language would be an important advantage.

     (c) Good organizational skills, attention to detail and accuracy.

    Request for Proposals N? PTD/10/006 Annex III

    Page 4 of 7

    [Notification Clerk]

    Logistic Unit

    Operational Support Section

    Functional support Division

Principal duties

     Under the supervision of the Head of the Logistic Unit, the resource carries out

    the following duties:

     (a) sorting batches of documents by country;

     (b) printing documents from the MAPS system;

     (c) preparing envelopes containing various documents according to our internal

    rules;

     (d) managing and using a machine for folding letters and inserting them into

    envelopes;

     (e) sending the letters to the internal post;

     (f) running IT programs for extracting documents;

     (g) Performing other basic related tasks as required by the Supervisor.

Qualifications required

     (a) Experience in standard office tools and IT desktop application. At least two

    years experience in clerical work including the use of computer systems

     (b) Good knowledge of English or French. A good knowledge of the other

    language would be an advantage.

     (c) Good organizational skills, attention to detail and accuracy.

    Request for Proposals N? PTD/10/006 Annex III

    Page 5 of 7

Requirements for the PCT Operations Division

The WIPO PCT Operations Division seeks five to fifteen full-time clerks to perform a

    variety of clerical tasks. The exact length of the provision of service per resource will

    be determined by the type of work that is to be performed. Some tasks may be limited

    to a period of days/weeks while other ongoing activities may be performed over a

    much longer time period. Rotation of resources will be carried out on a rolling basis

    once every six months. Below is a description of the principal duties and

    qualifications sought by WIPO to fill the clerk positions in the WIPO PCT Operations

    Division.

    [CLERK]

    PCT Operations Division

    Principal duties

     Under the supervision of the relevant staff of the PCT Operations Division, the

    resource will carry out the following duties:

     (a) basic data entry requiring no particular knowledge of the PCT regulatory

    framework, e.g. inputting dates;

     (b) prepare paper and electronic documents for scanning or uploading and

    publication;

     (c) scanning and uploading of documents, checking indexation and image

    quality of scanned images;

     (d) mail sorting;

     (e) checking the amounts of documents received and identifying missing

    pamphlets;

     (f) performing other basic clerical tasks as required by the Supervisor.

    Qualifications required

     (a) Secondary education with relevant diploma or equivalent educational

    background.

     (b) At least two years experience in clerical work including the use of computer

    systems.

    Request for Proposals N? PTD/10/006 Annex III

    Page 6 of 7

     (c) Excellent knowledge of English or French. A good knowledge of the other

    language would be an important advantage. Ability to type in those languages would

    also be an advantage.

     (d) Proven ability to work under pressure to pre-defined deadlines in an

    organized and logical manner whilst maintaining meticulous attention to detail.

     (e) Good communication skills with a marked sense of team work and shared

    responsibility.

    Request for Proposals N? PTD/10/006 Annex III

    Page 7 of 7

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