GP-9 Plant Readiness Questionnaire Attachment D
Supplier Name: Date: Supplier / DUNS No.: Part name: Plant Location Country Part number: Program: Drawing Date: Model Year: Eng. Change Level:
To be filled out by the suppliers logistics department at the shipping location.
YES NO N/A Comments RECEVING OF ORDERS 1. Is the supplier aware of the latest issue of manuals/procedures regarding logistics? 2. Has the supplier confirmed that the Electronic Data Interface connection is working? 3. Is there a possibility to print delivery notes 24 hours a day?
If No: When is it possible to print? 4. Does the supplier have a 24 hour Emergency Number? Phone: 5. Are the customer daily production schedules processed (analyzed and implemented) every day? 6. Are schedules communicated to sub-supplier(s) on a daily basis? If No: How often? What communication system is used?
PACKAGING AND SHIPPING
7. Is the supplier aware of the procedure for receiving pallets and packaging material? 8. Is required packaging physically available in enough quantity for serial production? 9. Are valid packaging instructions (standard and emergency) available and approved? 10. Does the final shipping packaging and handling process effectively eliminate the possibility for process errors or mixed stock? 11. Is the packaging material stored in weather-protected conditions? 12. Are finished goods stored in weather-protected conditions? 13. When dispatching parts, is the truck loading area weather protected? 14. Is the supplier aware of when and how to order transportation? 15. Is the supplier aware that Advanced Shipping Notification (ASN) is to be sent when the goods are leaving the factory?
16. Is the supplier acceleration plan sufficient to meet customer’s requirements (ramp-up curve)?
17. Are pick-up sheets/material schedules or equivalent being received properly? 18. Is delivery precision against customer requirements measured? If Yes: What's the target? 19. Is there a routine to handle deviations to customer requirements (schedules)? 20. Is delivery precision from sub-suppliers measured? If Yes: What's the target? 21. Is there a routine to handle deviations from sub-suppliers?
Result: Satisfactory Not Satisfactory corrective actions needed
Filled in by: Phone:
E-mail: ?General Motors Corp. Published by Worldwide Purchasing GM 1960–D July 2003
GP-9 Plant Readiness Questionnaire Attachment D
How to fill in Appendix D
? To be filled in by logistics department at the point of dispatch.
? It might be appropriate to invite Production Control & Logistics to take part in the Run @ Rate, if special packaging (e.g steel rack) is needed for the part, the supplier has a history of logistic problems or the part is very sensitive from a quality point of view.
Explanation of the Questions:
RECEIVING OF ORDERS
1. Manuals and procedures handed out by the Customer. These may be plant specific. Check that they are latest revision.
2. Confirmation of communication between Customer and Supplier. Supplier should be able to show that they have received test files from EDS and that they have confirmed the reception to EDS.
3. As supplier needs to be able to ship 24 hours a day, printing of delivery notes (documents) must also be possible 24 hours a day. Supplier shall be able to show routine for printing delivery notes 24 hrs a day. NOTE! Watch out for printers being locked up in offices where people only work daytime.
4. A phone number on which a person with planning and shipping responsibility can be contacted 24 hours a day in case of delivery problems.
5. Electronic Data Interface (EDI) messages with delivery schedules should automatically update the Material Planning System (MPS) to ensure accurate and immediate update. NOTE! Watch out for EDI messages being printed, put in a file and only entered into the MPS system manually, maybe only once a week.
6. Delivery schedules needs to be communicated to sub-suppliers (Tier 2) to ensure that changes in demand are updated in an accurate and immediate way. The aim is to ensure that the Tier 1 supplier can fulfil their commitments towards the customer.
PACKAGING AND SHIPPING
7. See 1. (Procedures are most often plant specific. Procedures are described in the applicable customer manual.)
8. The packaging must be physically on site at the time of the Run @ Rate to ensure that parts can be correctly packaged for Pilots and Start of Production
9. A signed packaging instruction should be available for every part. Instruction for emergency packaging = Description of what packaging material can be used if standard packaging is not available, but parts need to be shipped. NOTE! Emergency packaging
instructions are not always established.
10. The packaging process should be included on the Process flowchart, PFMEA and potential errors passed on to Control Plan. Further, process and control instructions should be available in the packaging area. For SQE’s doing Customer Monitored Run @ Rate it is
appropriate to “walk” the process. NOTE! Watch out for Left hand and Right hand part mix up.
11. Weather protected conditions may vary locally, but should ensure that the packaging material is not damaged by the different weather that exists at the supplier location.
NOTE! It may not be sufficient just to place the packaging material under a tent-“roof”.
12. See 10. NOTE! This should cover the entire flow from finished goods in production to dispatch of the parts.
13. See 10. NOTE! Supplier should be able to show that the Shipping process is included on Process flowchart, PFMEA and potential errors passed on to Control Plan. Further, process and control instructions should be available in the Shipping area. For SQE’s doing Customer Monitored Run @ Rate it is appropriate to visit the area.
14. See 1. (Procedure is described in applicable customer manual.)
15. Advanced Shipping Notification (ASN) is used to confirm to the customer that material is on its way to the plant according to delivery schedule. It is preferable that ASN is sent as an EDI message. NOTE! Must not be sent before the goods physically leave the supplier location.
16. Supplier should be able to show that they are aware of and can meet customer production acceleration (ramp-up curve) from SOP and onwards. Plan should include complete production set-up including e.g. personnel, capacity of tools, Tier 2 parts, and packaging material.
17. Material cannot be shipped unless the supplier has a pick-up sheet or equivalent to fulfill.
18. To ensure that the supplier tracks their ability to meet the customer delivery schedules and acts upon deviations.
19. If the customer has a complaint, how does the supplier ensure that corrective action is taken to ensure that the problem does not reoccur?
20. To ensure that the supplier tracks the ability of Tier 2 suppliers to ensure that they can meet the customer delivery schedules and act on deviations.
21. If the Tier 1 has a complaint how does the Tier 2 ensure that corrective action is taken to ensure that the problem does not reoccur?
?General Motors Corp. Published by Worldwide Purchasing GM 1960–D July 2003