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minutes of the regular meeting of the Council

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minutes of the regular meeting of the Council

     DISTRICT OF HUDSON’S HOPE

    MINUTES

Minutes of the Regular Meeting of the Council of the District of Hudson's Hope held in the Council

    Chambers of the Municipal Office on Tuesday, April 12, 2005.

Those present at the commencement of the meeting:

    Members of Acting Mayor Jean Postnikoff, Councillors D. Johnson, J. Joslin, V. Paice and Council T. Webster

    Staff B. Lindsay, Administrator, S. Carlton, Deputy Clerk

    Others R. Mason, S. Davies, F. Lewis, Chief R. Willson (West Moberly First Nations,

    D1), R. Bach, D. Lebeter (BC Hydro, 6:12 pm)

    Call to Order The meeting commenced at 6:00 pm with Acting Mayor Postnikoff presiding. Approval of Agenda

     Moved by Councillor Paice, Seconded by Councillor Johnson;

    To approve the agenda as circulated with the addition of the Mayor’s List.

    CARRIED Petitions and Delegations

    D1 Chief Roland Willson, West Moberly First Nations Animal Control

     Chief Roland Willson requested the Council to consider sharing the services of the

    Hudson’s Hope Animal Control Warden with West Moberly First Nations (WMFN).

    Stray dogs and horses at large are a concern. Animals that were impounded are proposed

    to be kept at the municipal pound, since the WMFN does not have a suitable location for

    its own kennel. The wages of the Animal Control Warden and any costs related to

    activities at Moberly Lake would be paid by the WMFN. Concerns and issues regarding

    liability were looked into by the WMFN Administrator and this should be covered by

    District of Hudson's Hope and the Contractor’s insurance. R. Mason suggested that he

    could go to Moberly Lake after his morning route in Hudson's Hope. Initially he would

    go every day then only twice per week once things settle down. Currently there is no dog

    tag system in place. Possibly tags could be purchased through Hudson’s Hope. The

    WMFN Administrator will get in touch with B. Lindsay to draft an agreement for

    consideration by the respective councils.

District of Hudson’s Hope April 12, 2005

    Minutes Page 2

Minutes:

    M1 Regular Council Meeting March 22, 2005

     Moved by Councillor Johnson, Seconded by Councillor Joslin;

    To adopt the minutes of the regular meeting of the Council held on March 22, 2005.

     CARRIED Business Arising from the Minutes

    BA1 An application has been submitted to the Ministry of Transportation for approval to

    install brass plaques on the totems at the Peace Canyon Bridge. SR3-5 The position of Pool Supervisor is being advertised.

    C5 Waste Reduction Councillor Webster questioned how the Waste Reduction Challenge is

    to be accomplished. Initially, this will be done through advertising and education using

    the public service announcement emails and The Bulletin.

    DY14 There has been no response to the letter to the Ministry of Water, Land and Air

    Protection regarding the Code of Practice. The staff will contact the Ministry for a

    response.

    CI-10 Councillor Webster advised that information regarding the pending sales for subsurface

    rights in our area will be sent by the Ministry of Energy and Mines. Correspondence

     Moved by Councillor Joslin, Seconded by Councillor Johnson;

    To receive correspondence items C1 to C14.

    CARRIED C1 The Honourable Geoff Plant, Attorney General and Minister Responsible for Treaty

    Negotiations Tsawwassen Treaty

    Additional Information on Treaty Negotiations - UBCM

    C2 The Honourable David L. Emerson, Minister of Industry BC Mountain Pine Beetle C3 Jay Hill, MP Prince George Peace River Private Members Bill (PMB) C-273 (Income

    Tax Act Amendments for Volunteer Emergency Responders C4 Mayor Wayne Wright, City of New Westminster Celebrate Canada Grants

     The Council requested additional information on how funds are distributed by the

    Celebrate Canada Committee.

District of Hudson’s Hope April 12, 2005

    Minutes Page 3

    C5 Canadian Association of Home & Property Inspectors (BC) Standards for the BC Home

    and Property Inspection Industry

    87/05 Moved by Councillor Joslin, Seconded by Councillor Johnson;

    To write to the Canadian Association of Home & Property Inspectors (BC) supporting its

    recommendation to require all home inspectors to be qualified and that a level of

    certification be established.

    CARRIED C6 Northern Rockies Alaska Highway Tourism Association Northern Dino Tour

     The Council invited Lisa Hildebrant to explain the Northern Dino Tour program. C7 Hudson’s Hope School Earth Day Clean Up April 22, 2005

    88/05 Moved by Councillor Johnson, Seconded by Councillor Webster;

    To provide garbage bags, disposable gloves and treats to the Hudson’s Hope School in

    support of its Earth Day Clean Up on April 22, 2005.

    CARRIED C8 The Light-up Committee Thank You

    C9 FSJ Airshow Sponsorship Package

    C10 Municipal Finance Authority Spring Debenture Issue

    C11 Hanam Canada Corporation Request for Preliminary Response to Underground Coal

    Mine 5 km west of WAC Bennett Dam

     The Council requested that a letter be sent to Hanam Canada Corporation thanking it for

    the information on the preliminary plans for an underground coal mine near Hudson’s

    Hope. The Council is willing to work with this company to ensure environmental

    concerns are dealt with as this recreational area is paramount to tourism and the residents

    of the community.

    C12 Hudsons Hope Business Association Community Entrance Signs 89/05 Moved by Councillor Pace; Seconded by Councillor Johnson;

    To authorize the Hudson’s Hope Business Association to install and maintain an 8’x12’

    sign at each entrance to Hudson’s Hope (facing the highway as does the existing map

    sign), which will allow for numerous groups to advertise their upcoming events.

    CARRIED

District of Hudson’s Hope April 12, 2005

    Minutes Page 4

    C13 Northeast Regional Transportation Advisory Committee Beryl Prairie and Farrell Creek

    Roads

     The Council requested that contact information for the Regional Transportation Advisory

    Committee (RTAC) and the District Manager, Ministry of Transportation be advertised in

    The Bulletin for users of Beryl Prairie and Farrell Creek Roads to contact with road

    condition concerns.

    C14 Hudson’s Hope Music Festival

    90/05 Moved by Councillor Paice, Seconded by Councillor by Councillor Joslin;

    To authorize the Hudson’s Hope Music Festival Organization to use the municipality’s

    hexagon tent for its music festival June 18 and 19, 2005.

    CARRIED Correspondence for Information CI-1 to CI-22

     Moved by Councillor Joslin, Seconded by Councillor Paice;

    To receive the correspondence CI-1 to CI-22 for information.

    CARRIED Staff Reports

    SR1 Payroll Summary for March 26, 2005

    91/05 Moved by Councillor Webster, Seconded by Councillor Paice;

    To accept the payroll summary for March 26, 2005 in the amount of $27,746.90.

    CARRIED SR2 Exception Time Report March 2005

    92/05 Moved by Councillor Paice, Seconded by Councillor Johnson;

    To receive the Exception Time Report for March 2005.

    CARRIED SR3 Accounts Payable Summary March 24 and April 4, 2005

    93/05 Moved by Councillor Webster, Seconded by Councillor Paice;

    To approve the Accounts Payable Summaries for March 24, 2005 in the amount of

    $30,720.74, April 4, 2005 in the amounts of $1,121.06 and $32,976.09 for a total of

    $64,817.89.

    CARRIED

District of Hudson’s Hope April 12, 2005

    Minutes Page 5

SR5 Revenue and Expense Report March 2005

    94/05 Moved by Councillor Paice; Seconded by Councillor Johnson;

    To receive the Revenue and Expense report for March 2005.

    CARRIED SR6 Administrator’s Report

     1. Peace River Municipalities Association

     The Peace River Municipalities Association meeting scheduled for March 2005 in

    Hudson’s Hope has been cancelled and Mayor Harwood has offered to co-host it

    with Dawson Creek in the fall.

     2. Emergency Measures Bylaw No. 677, 2005

    95/05 Moved by Councillor Joslin; Seconded by Councillor Webster;

    To adopt Emergency Measures Bylaw No. 677, 2005.

    CARRIED

     3. Local Government Management Association Conference

    96/05 Moved by Councillor Webster; Seconded by Councillor Joslin;

    To authorize Bill Lindsay to attend the Local Government Management

    Association Conference in Whistler from May 31 to June 2, 2005.

    CARRIED

     4. Chetwynd Recycling

     Mr. Lindsay reported on the status of coordinating our recycling with a Chetwynd

    operator. New bins must be fabricated.

     5. West Nile Virus

     Although the West Nile virus is not a concern in our area at this time, it could

    become an issue for the municipality if Hudson’s Hope is required by the Province

    to use pesticides to deal with the mosquitoes.

     6. Temporary Signs

     A temporary sign bylaw is under review.

District of Hudson’s Hope April 12, 2005

    Minutes Page 6

     7. Tourism BC Fee for Service Agreement

    97/05 Moved by Councillor Joslin; Seconded by Councillor Paice;

    To authorize the execution of an agreement with Tourism BC for the Hudson’s

    Hope Visitor InfoCentre and receive a grant of $5,000.

    CARRIED

     8. Campground Management Contract

    98/05 Moved by Councillor Johnson; Seconded by Councillor Paice;

    To offer a two-year contract to Phillip Mason as per his bid of $16,650.00 for 2005

    and $17,482.50 for 2006, and to authorize the execution of a campground

    management contract.

    CARRIED

     Opposed: Councillors Joslin and Webster

     9. Hudson’s Hope Saddle Club Rodeo Parade

     The consensus of the Council was not to undertake responsibility for organizing the thRodeo Parade as the 200 Birthday Celebrations are already an additional workload

    for the Special Events Coordinator and a new Coordinator will start in June.

     10. Website

     Councillor Webster and Mr. Lindsay reviewed the expressions of interest from

    website designers and have short-listed Ryan Herbison, Gordon Currie and Trent

    Ernst. A meeting will be set up with the Council for their presentations.

     11. Municipal Finance Authority Workshops 2005

     There was no interest in requesting a local workshop.

     12. Onsite Wastewater Systems

     Health Authorities will no longer inspect onsite wastewater systems effective May

    31, 2005 and landowners will be required to hire certified inspectors.

     13. Poweska Encroachment Agreement

    99/05 Moved by Councillor Webster; Seconded by Councillor Johnson;

    To read Poweska Encroachment Agreement Bylaw No. 678, 2005 for a first, second

    and third time.

    CARRIED

District of Hudson’s Hope April 12, 2005

    Minutes Page 7

     14. Local Government Elections Workshop

    100/05 Moved by Councillor Paice; Seconded by Councillor Joslin;

    To authorize Elaine Ferguson and Bill Lindsay to attend the Local Government

    Elections Workshop in Prince George on April 29, 2005 at a cost of $125 (plus

    GST) each and to purchase a new elections manual at $150 (plus GST).

    CARRIED

     15. Branding the Peace Country Association

    101/05 Moved by Councillor Webster, Seconded by Councillor Paice;

    To support the Branding the Peace Country Association by purchasing a

    membership at a cost of $150 per year.

    CARRIED

     16. Landowner Liason Inspector

    102/05 Moved by Councillor Joslin, Seconded by Councillor Webster;

    To support the proposition of a farmer’s advocate separate from the Landowner

    Liaison Inspector hired and paid by the Oil and Gas Commission so that individual

    would be “at arms length” from the OGC and able to speak more directly for the

    landowners.

    CARRIED

     Opposed Councillor Johnson

     17. Financial Assistance Requests

    103/05 Moved by Councillor Joslin; Seconded by Councillor Webster;

    To approve in principle financial assistance to the following community groups

    pending the adoption of the 2005 Financial Plan:

    Hudsons Hope Community Hall Society $16,000.00

    Hudson’s Hope School re: Cruisin Days $1,500.00

    Double H Saddle Club $10,000.00

    Hudsons Hope Historical Society $40,000.00

    Hudsons Hope Ski Association $10,000.00

    The Arts & Cultural Society on the Edge $1,920.00

    Hudsons Hope Fall Fair Committee $500.00

    Hudsons Hope Music Festival $2,801.26

    Hudsons Hope Rod & Gun Club $2,500.00

    Hudsons Hope Public Library $75,416.00

    Miscellaneous $10,000.00

     $170,637.26

    CARRIED

District of Hudson’s Hope April 12, 2005

    Minutes Page 8

     18. Water Treatment Plant

     Our grant application under the BC Community Water Improvement Program

    has been approved for a maximum contribution of $973,333 towards a new

    water treatment plant.

    Committee Reports

    CR1 Overview of the Integrated Electricity Planning Process

    Conventions/Conferences/Holidays Diary

    DY1 Conventions/Conferences/Holidays

    Councillor Johnson April 13-14 COFI Convention

     April 25 Volunteer Appreciation Night