Florida Community Colleges Council of Business Affairs
January 17-19, 2007
Embassy Suites Hotel—Orlando Downtown
Members Present: Al Little (Brevard), Bill Pennell (Broward), Jim Harvey (CFCC), Alan
Francis (ECC), Steve Bowers (FCCJ), Jean Mauk (FKCC), John Holdnak (GCCC), Barbara
Larson (HCC), Barry Keim (IRCC), Marilyn Hamm (LCCC), Dick Scott (LSCC), Carol
Probstfeld (MCC), E. H. Levering (MDC), Donna Utley (OWCC), Dick Becker (PBCC),
Peter Elliott (PCC), Gean Ann Emond (PJC), Joe Sarnovsky (SCC), Ginger Gibson (SFeCC),
Glenn Little (South Florida), Nancy Gonzalez (St. Johns River CC), Glendon Forgey (TCC),
and Keith Houck (VCC).
Other Attendees: Ed Cisek (DOE), Everett Condry (DOE), Ron Fahs (DOE), Chuck Prince
(DOE), Lakeisha Coleman (Division), Sonia Jewell (CCLA), E. Ann McGee (SCC), David
Klaitz (FCCRMC), Ed Massey (IRCC)
Thursday, January 18, 2007
General Session: Introductions
Steve Bowers called the meeting to order at 8:00 a.m. Joe Sarnovsky introduced new council
members Ginger Gibson, Interim Vice President, Santa Fe Community College and Peter
Elliott, Polk Community College. He then introduced each of the COBA Sponsors: OC
Tanner, Higher One, Inc., GCA Services Group, Inc., MetLife, Master Link Corp., NelNet
Business Solutions, AIG Valic Financial, BENCOR, Dell Higher Education, Wachovia,
PFM Asset Management, Noah’s Restoration, and TSA Consulting Group; and thanked them
for participating in the meeting.
Dr. E. Ann McGee, President, Seminole Community College, gave welcoming remarks and
advised Business Officers to ―remember your president will always listen to the hard truth. If
something is going wrong, don’t be afraid to tell her/him.‖ She always appreciates when her business officer comes in for candid conversations.
Division of Community Colleges—Reports
Vice Chancellor Ed Cisek, Department of Education, gave the Division of Community
Colleges Report. Highlighted items in the report included:
a. Bond Finance: Marilyn Hamm says that energy management statute will need
revision if authority for local college borrowing is changed. She will work
with Ed on these changes.
FCC-COBA Minutes—January 2007 1
b. Audit Procedures: Ed will set a meeting with Ted Sauerbeck, et al, for COBA
members (Houck, Hamm, Bowers, and Probstfeld) to review audit procedures
with a goal of having local issues separated from state issues.
c. Matching Programs: Steve Bowers recommended we draft a State Board Rule
similar to the Philip Benjamin proposed rule for the Facilities Enhancement
Grant Program to include definitions of eligible contributions and a fair
treatment of pledged capital. Ed will work with Steve Bowers and others on
d. Facilities (Ron Fahs): PECO at $396 million for Community Colleges;
Robert McMullen working on new formula for online FTE requirements.
e. Bachelor degree funding: $3830 per FTE, for first 3 years use forecast,
thereafter, use last year’s actual FTE.
A complete copy of the report was distributed to attendees.
Dr. Massey, Chair of the Policy and Advocacy Committee, reviewed legislative priorities for
the upcoming session. The key issue for this session is the request for $100+ million
David Klaitz, Executive Director of FCCRMC, presented the Safety Management System
information. This system is used at eight schools and is effective in reducing accidents.
FEMA will pay $13 million to the State for hurricane losses recovery. This may require
legislation to get money to the Consortium. There will be flat renewal premiums for next
year’s property/casualty insurance with a 3 percent wind deductible. There will be a one
percent sign-up for high-deductible health insurance program.
Council of Student Affairs
Jim Heck, Chair of the Council of Student Affairs (CSA) distributed copies of the CSA
structure and reviewed topics the Council is working on. One major topic is the desire for
more need-based aid for students. Steve Bowers will be addressing the CSA at their next
meeting to update that group on current COBA issues.
Legal Counsel Update
Bill Mullowney Vice President - Policy & General Counsel (VCC), distributed and spoke to
issues regarding electronic records and ethics law. He noted that e-mails are not public record
unless they serve as a document for decision purposes.
The COBA Meeting was adjourned at 5:00 p.m.
FCC-COBA Minutes—January 2007 2
Friday, January 19, 2007
COBA Business Meeting
Steve Bowers called the meeting to order at 8:00 a.m.
The first order of business was to review and approve the minutes of the last meeting held
September 15, 2006 at Amelia Island Plantation, Fernandina Beach, Florida. E. H. Levering
made a motion to accept the minutes of the last meeting. The minutes were accepted
Chair-elect, Carol Probstfeld (MCC), reported a balance of $21,388.94. Motion to approve
report. The report was accepted unanimously.
Accounting Committee Meeting Report
Steve Bowers called Carol Probstfeld (MCC) to the podium to deliver the Accounting
Committee Meeting Report. The committee heard sub-committee reports from Accounting
Standard, Cost Analysis, Tax Compliance and Foundation Accounting. The committee
discussed Capital Improvement Fee Bond Program, Florida DOE Auditor General Findings,
Division of Community College Procedures for Reviewing Audit Reports, COBA Website
Transfer, Accounting Manual Updates, PECO Construction Costs, Operations and
Compliance Merger, Statute Change regarding Property, Accounting for Fees that ―Pass Through‖ vs. Estimated Overhead Allocations and Best Practices for P-Card Purchases and
1099 reporting. She asked all COBA members to please visit the COBA website and update
your contact information.
Human Resource Council Meeting Report
Steve Bowers called Mosell Washington to the podium to deliver the Human Resource
Council Meeting Report. The council was privileged to see five presentations:
BENCOR with Helen Von Dolteren Fournier
TSACG with Steve Banks
O.C. Tanner with Scott Christopher
GASB 45 with Mark Cherry, Business Office, Brevard CC
FLSA Update with Jim Valin, DOL/WHD
The Council discussed issues pertaining to:
FRS Audit – Jerry Peak, Polk CC
HR Council Website, Barb Matias, Palm Beach CC
Drug Free Campus, Claudia Salvano, Seminole CC
Faculty Survey, Christ Chellberg, Seminole CC
Full Salary Survey, Doug Duncan, St. Petersburg College
FCC-COBA Minutes—January 2007 3
Independent Salary Survey, Shelia Daniels, Indian River CC
Equity Report Position Letter Updated and Equity Commission Partnership, Stan
Training/Staff Development, John Brown, South Florida CC
Personal vs. Institutional Internet use by staff, John Brown
Council of Purchasing Professionals (COPP)
Steve Bowers called Vice Chair Wendy Geltch (PCC) to the podium. She reported that the
council’s next meeting will be April 30, 2007 in Palm Beach. The Council is working on
professional development initiatives. Larry Snell (FCCJ) gave an overview of Supplier
Unethical Business Practices/Investigations. The council is developing new proposal formats
for RFP’s and new RFP evaluation forms.
Steve Bowers called for the council to vote on the three resolutions proposed by COPP.
1. Resolution #2006-01. A Resolution requesting a change to State Board of Education
Administrative Rule 6A-14.0734: Procurement Requirements. To change the
wording of the following paragraph:
―Colleges shall, as the circumstances require, publicly solicit the submittal of
competitive offers from at least three (3) sources, when purchasing services or
commodities exceeding the amount as specified in Section 287.017, Florida
Statutes for Category Two Three.‖
A motion was made to approve the changes in Resolution #2006-01 by Keith Houck
and Ken Burdzinski seconded the motion. The motion was carried.
2. Resolution #2006-02R. A Resolution requesting endorsement of a Purchasing
Reference Manual for Florida Community Colleges The Council of Business Affairs
(COBA) to be hosted as an approved reference document on the COBA website. A
Typo of ―Courment‖ for ―Document‖ was noted and corrected.
A motion was made to approve the endorsement and hosting of the Purchasing
Reference Manual on the COBA website in Resolution #2006-02R by Al Little and
Glenn Little seconded the motion. The motion was carried.
3 Resolution #2006-03R. A Resolution requesting a change to State Board of
Education Administrative Rule 6A-14.0734(2) (c) Procurement Requirements. To
change the wording in the following paragraph:
―(2) Exceptions to the requirement to solicit competitive offers are:
(c) Purchases at the unit or contract prices established through competitive
solicitations by any unit of government established by law or non-profit
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The motion was carried.
Continuation of Division of Community Colleges—Reports
Steve Bowers called upon Vice Chancellor Ed Cisek, Department of Education, to continue
the review of The Division of Community Colleges Report.
f. (Part B) Classification of Instructional Program (CIP) Code Feasibility Study
(p.73). The Council of Presidents approved the recommendation of the
Funding Committee that DOE prepare a feasibility report and implementation
plan for converting the current system of community college financial and
student data reporting by Information Classification Structure (ICS) code to a
system of reporting by Classification of Instructional Programs (CIP) code.
This change would allow more specificity in the reporting structure. It will
help funding model, eliminate confusion in CA. The Cost Analysis would be
affected by having comparability to University System accounting. Mr. Cisek
stressed that the Council of Presidents only approved the preparation of the
feasibility study and implementation plan. Mr. Bowers stated that this would
be a ―massive change.‖ The feasibility study should consider what the impact
on colleges would be, what the effect would be, how does this compare with
other states, the cost of implementation. Course names under the new
structure would be more meaningful. Courses would be the same through the
Baccalaureate Degree. Dick Becker, Barry Keim and Steve Bowers said that
they would make a comment to the Council of Presidents. Example: All
Nursing courses in same series, but then subdivided by A& P, PSAV, etc... Mr.
Cisek stated that the feasibility study started in 1968 and we have not had a
meeting on it yet.
g. (Part C) Educator Preparation Institutes (EPI) Funding. (p.79) Ed Cisek
reported that Dr. Massey stated that $4.2 million will be distributed for this
program. Every college is required to set aside $150,000 specifically for EPI
funding in operational funds. EPI Program Support is a fixed cost. h. Facilities Update (p.84)
i. Funding Committee report (p.82) Ed Cisek asked for a motion to discuss the
Funding Committee Report.
Joe Sarnovsky made a motion to accept the report of the funding committee and Dick
Becker seconded the motion. The motion carried.
The following additional items were discussed:
a. Discussion on cost of labs and non-library academic support.
b. Special Projects (such as Public Broadcasting) will be excluded from
funding model. No structural changes to funding model this coming year.
c. Cost Analysis/GAP Analysis.
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d. Ed plans to take results to President’s Council in July. He would like all
final sub-committee reports be submitted to the full committee by June
e. Distribution policy for the Cost to Continue of $20 million to be discussed
at Council of Presidents. Funding committee recommendation to distribute
f. Most funding discussions were about the bottom line. Capacity helps
certain colleges. Compression helps certain colleges. Issues have different
―winners and losers‖, but the decisions are made for the betterment of the
System as a whole.
Steve Bowers took the podium to lead discussion on the following issues.
a. Chancellor recommended $5 million for enrollment/growth fund.
b. COBA has been asked to reconsider endorsing the Chancellor’s
recommendation as delivered. The funding request was an all-time high (last
5 or 6 years).
c. Growth beyond Max of 3 Prior Years (p. 60). $2.6 million change in February
Keith Houck moved to approve the funding committee recommendations. Ken Burdzinski
seconded recommendations. Motion passed.
Capital Improvement Fee Bonds and Long-term Debt Discussion (p.2) Recommendations
from the Office of Financial Policy Division of Community Colleges—Supporting Local
Borrowing Authority, pgs. 9-14. S. 1001.64, S. 1011-31, S. 1013.81 and S. 1009.22
Glenn Little made a motion to discuss, Peter Elliott seconded the motion. Motion carried.
Discussion on local borrowing authority: Barbara Larson, from Hillsborough CC is
concerned about the limitations. Carol Probstfeld is concerned about capacity, short-term
loan and parking fee.
Procedure for Review of College Audits (p.29). The Committee is requesting more information from Auditor General.
Proposed 2007 Legislation Sales tax on College/University Bookstore Commissions.
Supporting this motion only and not food service at this time. There is potential savings of
$100,000 minimum on Florida economy for all post-secondary education bookstores. Jim
Harvey made a motion to approve. Keith Houck seconded. Motion carried.
Ed Cisek took the podium to discuss nominations for the Ken Jarrett Service Award. Ken
Jarrett was a person who was always there for the system. Carol pointed out that a nominee
does not have to be a Business Officer, but can be on anyone for the award. Discussion
followed regarding membership of the selection committee and it was agreed without motion
that the Chair of COBA would be an ex-officio member of the Jarrett Award Committee. Mr.
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Al Little, as most recent past Award winner, will convene the selection committee in the
Share-point Training will be on Thursday, January 25, 2007 at 10:00a.m. COBA Web-site,
Purchasing Reference Manual, Foundation, Accounting guidelines. Technical capacity,
coordination place to access data. It was agreed that eligibility for training is the CBO or
A motion was made by John Holdnak to approve the eligibility for training for CBO and/or
designate. Barbara Larson seconded the motion. The motion carried.
Steve Bowers noted that Joe Sarnovsky has to leave the meeting early to attend the Central
Florida Auto Dealers Association and Seminole Community College grand opening of the
Automotive Training Center. He thanked Joe for hosting the event and Joe included thanks
to Keith Houck (VCC) and SCC’s staff of Lynn Powers, Claudia Salvano, Chris Chellberg,
Edwina Midkiff, Linda Lescallette, Barbara Davidson and Elaine Iannelli for coordinating
this event… and special thanks to Elaine Iannelli for taking minutes of the meetings.
Continuation of Division of Community Colleges—Reports
j. Ed Cisek continued with the Division Report. He brought to the attention of the
officers page 101, Cost of College Prep, page103 the distribution (40 high school
students, 20 older students, 40 out-of-state-students), and page 105 ($25 million) in
k. Page 129 Baccalaureate Degree Update included the history, headcount and policy.
On page 134 HB 137, line 283, limiting state support did not pass. Adjust Cost
Analysis for two delivery systems, cost structure (page 136)
Steve Bowers called E. H. Levering to the podium. Mr. Levering handed out post cards
showing the COBA meeting venue for the May-June 2007 meeting in Coconut Grove,
Florida, hosted by Miami Dade College.
Santa Fe Community College will be hosting the September 2007 meeting.
The meeting adjourned at 10:00 a.m.
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