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Minutes - Kenai Peninsula Borough

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Minutes - Kenai Peninsula Borough

Kenai Peninsula Borough

    Road Service Area Board Meeting Minutes

     April 14, 2009 7:00 p.m. Kenai Peninsula Borough Assembly Chambers

    Regular Meeting Soldotna, Alaska

A. CALL TO ORDER

A Regular Meeting of the Kenai Peninsula Borough Road Service Area was held on

    March 11, 2009, in Kenai Peninsula Borough Assembly Chambers. Acting Chairman

    McLane called the meeting to order at 7:00 p.m.

B. ROLL CALL & ESTABLISHMENT OF QUORUM

Present were:

     Ron Wille, Chairman - Telephonically Kevin Smith

     Norm Blakeley Sam McLane Acting Chairman

Comprising of a quorum of the Road Service Area Board.

Absent were:

    Cam Shafer Larry Pannell

Also in attendance were:

     Jim Conner, Inspector Henry Knackstedt, Project Admin.

     Angie Richardson, RSA Admin. Asst. Doug Schoessler, RSA Director

     Dave Carey, KPB Mayor Hugh Chumley, Chief of Staff

C. APPROVAL OF AGENDA (7:05:19)

    MOTION TO APPROVE AGENDA: Blakeley moved for the approval of the agenda. Smith seconded.

Acting Chairman McLane called for additions, corrections or deletion to the agenda.

Mrs. Richardson asked the following amendments be made:

     Public Presentation: 2. Barbara Roberts Willow Brook Subd.

     Public Presentation: 3. Betty Porter.

     Public Presentation: 4. Joe Ross

AGENDA APPROVED AS AMENDED: Unanimous.

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    (7:06:50) D. APPROVAL OF MINUTES

MOTION TO APPROVE MINUTES: Blakeley moved for the approval of the March

    11, 2009 minutes. Smith seconded.

Acting Chairman McLane called for additions, corrections or deletions to the minutes.

Mrs. Richardson asked the following amendments to the March minutes be approved:

    1. Action Item I.1.A: Amended FY2010 RSA Budget amend VOTE ON MOTION

    FROM MOTION FAILED TO MOTION PASSED.

    2. Action item I.1.B.Revised RSA Policy Statement 2009-01 amend VOTE ON

    MOTION FROM MOTION FAILED TO MOTION PASSED

MINUTES APPROVED AS AMENDED: Unanimous.

    E. CORRESPONDENCE - None (7:08:54)

    Not proceeding with Ordinance Enacting KPB Chapter 16.06 Procedural

    Provisions for Service Areas

    Colette Thompson, KPB Legal Attorney, submitted a letter to all Service Area Boards

    informing the mayor’s office will not be proceeding with the generic service area

    ordinance presented in the April 14, 2009 RSA Board packet.

    F. PUBLIC PRESENTATION WITH PRIOR NOTICE (7:09:30)

Lee Wiley, PO Box 199, Clam Gulch, AK 99568 He has been a contractor for the last

    15 years. He disagrees with not allowing RSA Inspectors to take their RSA vehicle home

    because it creates issues when needed immediately. He requests the RSA Inspectors

    participate at the RSA Board meetings so they can answer questions that are asked.

    Thanked the RSA staff and KPB for improving the maintenance on roads.

     (7:12:43) Betty Porter She resides on Even Lane and is afraid the water on the road will drain

    into her garage. Even Lane is a dangerous impassible road for emergency vehicles to

    travel.

     (7:17:32) Barbara Roberts, PO Box 1722, Kenai, AK 99611 She thanked Gary Knopp, KPB

    Mayor and Jim Conner for meeting with her this summer regarding the road maintenance.

    She requests the RSA Inspectors drive the subdivision roads to see the condition they are

    in. She requests in writing when the road work will be constructed so she can present it

    at their next subdivision meeting.

Acting Chairman McLane would like to provide Barbara the results of the 20 test holes

    dug in the embankment and wheel path for the proposed RIAD. There are poor soils.

     (7:22:58)

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    Joe Ross, 51137 Crest Avenue, Nikiski, AK 99635 He request that school bus pull-outs are included in construction on capital improvement projects (CIP). He would like to

    have the River Hills Subdivision residents pay to have their subdivision paved through a

    RIAD instead of including the subdivision roads as part of the proposed road transfer

    program with State DOT.

     (7:27:20) G. PUBLIC PRESENTATION WITHOUT PRIOR NOTICE:

    Acting Chairman McLane asked the public if any persons were wishing to

    speak.

    Curt Wagoner, 48277 Grant Ave., Soldotna, AK 99669 lived in this Willow Brook subdivision when Even Lane was accepted for Borough road maintenance. Even Lane

    was approved by the engineer when the road was not built to road standards. When

    residents bought parcels on this subdivision they were told the roads were build to road

    standards. The RSA has only done minor work to improve this road. He would like to

    have the RSA upgrade these roads to road standards. Subdivision Residents will then

    agree to strip pave thru a RIAD.

H. PUBLIC HEARINGS None (7:31:14)

I. ROAD DIRECTOR’S REPORT

     I. 1 Action Items:

    A. RSA Resolution 2009-03 Recommending That the State of Alaska

    Revoke its March 20, 2006 Navigability Determination as to Salmon

    Creek, Fourth of July Creek and Sawmill Creek, all located in the

    vicinity of Seward, Alaska (7:31:35)

MOTION TO DISCUSS: Smith made a motion to discuss RSA Resolution 2009-03.

    Wille seconded.

Ron Wille was appointed to the Flood Plain Task Force. The Flood Plain & Seward Bear

    Creek Board would like to stop the gravel royalty fees applied to the flood mitigation

    projects. This would allow more money spent on flood projects. RSA Resolution 2009-

    03 is in support of this.

McLane requests KPB Legal to review the resolution before passing the resolution.

Acting Chairman McLane called for public comments with none being offered.

    MOTION TO POSTPONE UNTIL MAY MEETING: Unanimous.

    B. RSA Resolution 2009-04 Recommending Summer and Winter Road

    Maintenance Contract Extensions (7:46:23)

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Director Schoessler stated these are existing road maintenance contracts that are for three

    years and may be extended for two (2) one-year terms.

MOTION TO ADOPT: Blakeley made a motion to adopt RSA Resolution 2009-04.

    Smith seconded.

VOTE ON MOTION:

    Yes: Blakeley, Wille, McLane, Smith

    No: None

    MOTION PASSED: 4 Yes, 0 No

    C. RSA Resolution 2009-05 Approving FY10 Capital Improvement

    (7:48:08) Projects to be completed in 2010

    Doug Schoessler presented RSA Resolution 2009-05 consisting of capital improvement

    projects that are anticipated to be completed in FY2010.

Wille asked for confirmation that Beach Drive was listed previously as a FY09 capital

    improvement project. McLane explained the project will not be completed until the

    easements and ROW are obtained to allow proper drainage.

    Acting Chairman McLane called for public comment with none being offered.

MOTION TO ADOPT: McLane made a motion to adopt RSA Resolution 2009-05.

    Blakeley seconded.

VOTE ON MOTION:

    Yes: Blakeley, Wille, McLane, Smith

    No: None

    MOTION PASSED: 4 Yes, 0 No

1.2. Informational Items.

    A. ADOT & PF Highway & Transit Projects Stimulus & STIP 58) (7:51:20)

    Director Schoessler presented a list of STIP projects the RSA is working with the State to

    be completed. There is not a complete list at this time.

    B. Increase Road Maintenance - verbal (7:51:56)

    Director Schoessler stated Ordinance 2008-19-45 was passed by the assembly allowing

    $750,000 of CIP funds be transferred to Road Maintenance fund. These additional will

    allow better road maintenance to thaw frozen culverts to reduce flooding and make small

    roads repairs allowing residents to get home during break-up.

    C. Financial Report 7:53:42)

    Director Schoessler presented the financial statement for period ending 4/9/09.

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J. BOARD & STAFF COMMENTS:

Kevin Smith - Lives off Even Lane and agrees with the residents that the road is in

    terrible shape and would like improvements done this summer. (7:54:25)

    Norm Blakeley - Thanked the RSA Inspector for maintaining and grading Otter Trail.

    (7:55:15)

    Hugh Chumley - Thanked the RSA staff for their work. (7:55:50)

     (7:55:53) Mayor Carey Falls Creek Bridge will not be open during construction. The governor

    does not have the $20m to upgrade three new bridges. These funds will be moved to the

    Dalton Highway; leaving fewer funds available. The State bid three bridge projects from

    Kasilof, Deep Creek to Ninilchik as one project and will be working on them at same

    time. He is concerned about the traffic volume with the road closures during the

    construction period. (7:55:59)

Henry Knackstedt There are many capital improvement projects going out for

    construction this summer. The road closures going to Seward may impact the Stoney

    Creek paving project. (7:57:30)

Jim Conner Hugh, Doug, and he met with Matsu Borough and Fairbanks North Star

    Borough. They shared ideas and documentation for maintenance that may help over the

    next couple of years. (7:58:34)

    Director Schoessler Thanked the staff and RSA Board for assisting him. (8:00:01)

Sam McLane - Would like RSA Inspector be allowed to take their Borough vehicles

    home because they work out of their home offices which are scattered out in the Borough.

    He would ask this decision be reviewed because they are on-call status. He would like

    better communication between the RSA Board and the RSA Inspectors and requests the

    inspectors attend meetings so they may answer and questions. (8:00:34)

He does not agree the State DOT should close the road down during the summer season.

    Would like the RSA Staff draft a letter to the State governor and Mike Chenault

    disapproving with the road closure and action we are getting from DOT. (8:00:34)

Ron Wille - Thanked Mayor Carey for looking into the bridge closure issues. Trail Lake

    Bridge project closed the whole highway from Friday to Monday. Other restrictions will

    be placed a couple days a month throughout the summer for road inspections. Weight

    restrictions will be placed load limit to 30,000 lbs., which will create issues in Seward for

    fisheries and tour buses. (8:05:32)

K. SET MEETING TIME.

    (8:06:02)

    The next meeting of the Kenai Peninsula Borough Road Service Area has been

    scheduled for May 12, 2009 at 7:00 p.m. at the Seward City Hall, Seward, Alaska

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    L. ADJOURNMENT.

    (8:06:14)

    With no further business to come before to come before the RSA Board, Acting

    Chairman McLane adjourned the meeting.

    ATTEST:

    __________________________________

    Sam McLane, Acting RSA Board Chairman

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