Fédération Internationale de Volleyball, Château Les Tourelles, Edouard-Sandoz 2-4, 1006 Lausanne, Switzerland
Fax: +41 (21) 345 3548 e-mail: email@example.com
TECHNICAL SUPERVISOR REPORT
EVENT: ………………………..……… DATE: ………………………………..
TECHNICAL SUPERVISOR: …………..………………………………………….
This report must be duly signed by the parties concerned and sent to the FIVB within 7 days from the conclusion of an event.
Legend: 1= very poor; 2= poor; 3=sufficient; 4=good; 5= very good
DOCUMENTS PROVIDED TO THE TECHNICAL SUPERVISOR General information on FIVB/NF-
Promoter Agreement; eventual
Previous relevant correspondence between FIVB/NF-Promoter
Status of Master Plan and Marketing Checklist (online)
Previous season’s WT/35 Final
Event Report, WT/13 Supervisor’s
Final Report (if any)
General information on FIVB international sponsors
Reports on the TV and FIVB Technical Inspection Visits (if any)
Minutes of the last World Council and Permanent Committee meeting
WEATHER CONDITIONS DURING THE EVENT General weather conditions during
the event and comments about the
date of the event
Minimum temperature (Celsius)
May 2008 1
Maximum temperature (Celsius) Humidity Rain conditions during event Wind conditions during event Sun rise (minimum standard during event)
Sun set (minimum standard during event)
Total spectator attendance during the Country Quota Play Off and
Total daily spectator attendance during the Main Draw (List by each day of the Main Draw, including
double gender format)
Total event spectator attendance (CQPO, QT, MD)
Ticketing (please provide details of the tickets, type of seats, prices, total ticket sold, total income,
special packages, etc.)
ORGANIZATIONAL CHART AND CANDIDATURE FORMS
Enclose any updated forms with report.
General Organizational Chart (WT/05) and Candidature Forms WT/04, WT/21, WT/22, WT/23
(provided electronically to FIVB).
Very detailed stadium / venue / courts layout indicating the
dimension of the stadium and
facilities (in scale- provided
electronically to FIVB).
Color pictures, plans, and brochures of the global area, beach, and hosting city (provided
electronically to FIVB).
Financial plan and final budget (provided electronically to FIVB).
Please specify its amount in USD
of expenses, incomes and
May 2008 2
INVITATION AND GENERAL INFORMATION TO PLAYERS
WT/06 Event’s Regulations form
Tentative / Confirmed lists of participating teams
Information and Invitation Letter for
Visa purposes for players, FIVB
Information on billboards at the
official locations (i.e. Main Draw
Hotel, Athlete’s Lounge, etc.),
handbook for athletes and officials,
REFEREEING ITEMS: Referee’s Court, Personnel, Auxiliary Official, Refereeing Clinic
Referee Delegate to present separate report.
Refereeing Clinic meeting room and equipment.
Eventual Extra Day Referee Clinic (if any)
Procedures applied, organization
and fulfilment of the requirements
(agenda, handbook, etc.)
Documents / forms distributed (Referee Guidelines, Rules, etc.)
Number / names of National and Neutral International Referees.
Scoreboard keepers (for SWATCH
electronic scoreboards / manual
outer court scoreboards).
Court maintenance staff
Court Player’s Attendants (if any)
COMPETITION FORMAT: Match format, Daily program and Agenda
Enclose Competition Schedule for each day.
Athletes’ Entry (Host Country – Wild Cards)
Competition Format / Match Format
(Enclose competition schedule, including number of matches per
court / court assignment.)
Daily Program and Agenda (including start times)
May 2008 3
Number of matches per court / Competition Schedule / Court
CQPO, Qualification Tournament program and Match Program.
Main Draw program and Match Program in coordination with the
HTVB and IMG.
Start time of semi-final and final matches (as per FIVB/NF-Promoter
Agreement, Appendix E)
Procedures applied, organization, and fulfillment of the requirements
(meeting room, equipment, agenda, handbook, collection of
player sizes, emergency
Documents and forms distributed Eventual protest to be reported to the FIVB
Procedures applied, organization, and fulfillment of the requirements.
Drawing of lots and necessary materials
Documents and forms distributed BVIS (Beach Volleyball Information System)
BVIS staff, including IT computer professional support
BVIS Format, including procedure to distribute Daily Bulletin
Fulfillment of the internet requirements; procedure to update
the FIVB website.
Live scoring on FIVB website; provided by Swiss Timing
N. of teams participating at the event
N. of countries participating at the event
Promoter May 2008 4
National Federation FIVB Delegates Status of the National team program and global performance of
the hosting country teams
Global technical performance of the athletes
STADIUM, FACILITIES & COMPETITION AREA
Enclose WT/29 Stadium Homologation form and relevant documents.
Approval of Local Authorities. Agreement with local authorities (use of parking, beaches, access,
Total area available / stadium capacity / Dimension (lay-out of the
global venue and check locations) /
Orientation of stadium according to
TV requirements, position and
placement of competition facilities,
TV compound, medical facilities,
etc. (provided electronically to
Temporary Tribune / VIP stands / Entries and Access to Stadium
including Stadium Entrance location / TV platforms for the Host
broadcaster and Sportman/Bwin
and commentary positions.
Presidential Box (if any) Video Board (if requested) Number of courts available, including competition and warm up
(at least one per gender).
Communication between courts and competition management (professional radios, mobile phones
Photographers area and location of Mixed Zone
Area for disabled people (entries / access to stadium)
Parking area and transportation plan.
May 2008 5
Competition Management and FIVB Official facilities
Meeting Rooms used (assignment and purpose)
Coaches mixed area and coaches reserved seats on outside courts and center court (in the general
public grand stand)
Lounges (players, referees, press, physio / medical, VIP, etc.)
Catering / lunch area (ie. Players, staff, court personnel, volunteers)
Locker rooms, toilets, showers (designated for players, staff, etc.)
Logistic Warehouse / storage room at venue
Swiss Timing table / position on the VIP stand / storage room / location of electronic scoreboards and ball
speed device in stadium layout.
Sportman/Bwin position in the court / accreditation/ assistance of the promoters and other involved
Insurance covering the risk of cancellation
MATERIAL AND EQUIPMENT
Enclose WT/30 Court Equipment Checklist
Material requirements met as per Beach Volleyball rules (WT/30)
Sand conditions and / or action(s) taken by Hutcheson (if any).
SWATCH Material (all items) including the SWATCH electronic scoreboard, speed ball device on
SWATCH electronic scoreboards – Start functioning (date) by CQPO
Mikasa Material (Balls), preparation and handling, ball checker.
Internet connection for Sportman/Bwin
May 2008 6
Descente Uniforms (all items) and/or Promoter’s Staff Uniform Supplier (i.e., sample, quantity,
delivery of material)
Descente: Uniform quantities as per handbook, uniform sizes,
shipments (if any).
Descente: Amount paid by Promoter for shipment / eventual taxation to clear materials at
Flags, medals (from FIVB), trophies, and prizes, Player awards
Manual Scoreboard (outer courts) SWATCH watches, Distribution of watches to Promoter/NF, FIVB
Audio system (minimum 5,000 Watts)
TV Platform, Commentary Positions
TV English Commentary name and amounts to be paid by the FIVB
TV Coordinator to present separate report.
Appendix E signed and delivered to FIVB
TV Host Broadcaster coverage (WT/14) and post match coverage
as per Appendix E.
TV cameras position (WT/15) and microphone position
TV cameras position for Sportman/Bwin
Lighting intensity (min. 1500 lux.) if required
ENG Crew / Highlight Programs (as required by the FIVB)
TV Office Briefing to coordinate all actions with HTVB, Competition,
May 2008 7
Shipment of the video tapes to the parties concerned
TV Program Graphics, Audio and quality of pictures
Global performance of Swiss Timing
Minimum Broadcast as per Appendix E.
MARKETING ITEMS: Marketing Kit, Marketing Checklist
Please refer to the FIVB Handbook and Additiv web site www.additiv.ch/clients/fivb.
Media Plan implementation HTVB & Radio commercial opportunities.
10m panel Accreditation cards Accreditation featuring the secured areas of access
Athlete’s shower backdrop Awarding ceremony backdrop Base of the SWATCH electronic scoreboards
Business cards Center court layout (all static & rotating panelling), including scoreboards’, inflatable and flag
Cladding (look of external bleachers)
Cladding of the perimeter Cheque layout with the first 3 amounts
Envelopes FIVB Sponsors’ advertising pages and page positions
FIVB sponsors' cost production estimates for all new panel, flags,
Flyers (cover and back only) Food tickets Folder Interview backdrop Invitation cards May 2008 8
Jingles Letterhead List of local sponsors and product categories
Mascot and its branding Mikasa POS positioning Mixed zone backdrop Newsletter Official program cover Other items that require the FIVB's approval (give-aways, etc.)
Official net & side net logos layout (give status of last year's supply at least 2 months prior the start of the
On-site signage Parking accreditation Podium Promoter's website Referee chair Results' brackets' layout Roof of the VIP stand Scorers table Side court scoreboard layout Side court panneling layout Stadium entrance SWATCH POS positioning SWATCH Experience position SWATCH electronic Access SWATCH scoreboards layout & local sponsor publicity layout
Tickets Tower of TV cameras Uniform layouts (athlete's) Uniform layouts (staff)- Polo shirt Uniform layouts (officials)- Polo shirt
Uniform layouts (volonteers) Uniform - Windbreakers Video Wall (if required) PUBLICATION, PRODUCTION AND PROMOTION
Event publicity and Promotion May 2008 9
locally, nationally, and
Used FIVB TV highlight programs Promoter’s official event web site (set up and maintenance)
Production team: Announcer (speaker), dancers, artists, etc.
Public relations / Promotional Activities / Promotional Plan and/or
on-site entertainment with Partners,
incl. description, timing, place and
Public Address recognition: Scripts, information,
SIDE EVENTS AND SPONSOR VILLAGE
Tournament related activities (dining and dancing, conducting
PR activities, International and
Local Sponsors’ trading outs, Promoters’ (or Organizers of
upcoming events) advertising, etc.,
in areas close to the competition
Branding on sponsor village tents Merchandising and product opportunities
Camp for Beach Volleyball fans and/or activities court
Environmental programs HOSPITALITY AND PROTOCOL
VIP packages, hospitality advantages (Event / FIVB)
Dream Tour Project implemented Names and roles of the celebrities and authorities attending the event
Hospitality Zone: VIP benefits, catering, personnel and hostesses
PRESS AND COMMUNICATION
Press Delegate to present separate report.
Status of the Press Master Plan and Media Plan implementation
May 2008 10