Home Workers

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Home Workers

    Cafcass Health and Safety Procedure

    Title: Homeworking

Document Cafcass SP11 Revision Date of Issue:

    Number: 2 6/2//03

This procedure is written and issued in accordance with Cafcass’ Safety Management System

    Framework and Protocol.

    The responsibility for upkeep and amendment of this procedure rests with the corporate

    Health & Safety Advisor. All requests for modification should be made to Cafcass



     Section 1 Policy

     Section 2 Procedure

     Section 3 Definitions

1. Policy

    CAFCASS is committed to ensuring, so far as is reasonably practicable

    the health, safety and welfare of all employees regardless of where they


    Homeworkers will be considered in all Cafcass Health & Safety

    arrangements and all risks associated with home working will be

    appropriately managed to avoid harm to the homeworker.

2. Procedure

2.1 The Health & Safety Steering Group is responsible for monitoring this

    procedure and conducting an annual review to ensure its successful



2.2 Business Managers are responsible for ensuring that a risk assessment

    of homeworking activities has been carried out for all homeworkers. A

    generic homeworker risk assessment may be created and used as a basis

    for individual assessments. (See Appendix A for guidance on factors to

    consider in the assessment).

2.3 The purpose of the risk assessment is to determine the hazards relating to

    a homeworkers work activities and to decide whether enough steps have

    53179350.doc Page 1 of 5

    Cafcass Health and Safety Procedure

    Title: Homeworking

Document Cafcass SP11 Revision Date of Issue:

    Number: 2 6/2//03

    been taken to prevent harm to them or to anyone else who may be affected

    by their work.

2.4 Line Managers are responsible for ensuring that all control measures

    identified in the risk assessments have been implemented and that risks

    are controlled, so far as is reasonably practicable.

2.5 Managers must ensure that the training needs of home workers are

    identified and the appropriate training is provided. This training will help

    ensure that workers are competent to:

    ? Control risks identified by the homeworking risk assessment.

    ? Respond appropriately to foreseeable emergency events.

    ? Complete a workstation self assessment

    ? Carryout a workplace inspection

2.6 Human Resources Department shall ensure that home workers have no

    medical conditions that make them unsuitable for working alone. They will

    take into account both routine work and foreseeable emergencies that may

    impose additional physical and mental burdens on the individual.

2.7 While homeworkers cannot be constantly supervised, their line managers

    must make contact on a reasonable frequency to allow any health and

    safety issues to be communicated and discussed.

2.8 The homeworkers line manager should have assurances that the

    homeworkers workstation and work area are being periodically inspected

    to ensure that appropriate health and safety standards are maintained.

    This shall be done by the homeworker completing a Workplace Inspection

    Form (See safety procedure Cafcass-SP05) annually and forwarding it to

    their line manager. Any actions coming from the inspection should be

    resolved by the homeworker in conjunction with their line manager.

    Records of inspections should be maintained at local office level.

2.9 All accidents/incidents involving homeworkers, should be reported to their

    line manager as soon as practicable. The line manager should ensure that

    the CAFCASS accident and incident report form is completed and that the

    CAFCASS Health and Safety Procedure for the Reporting and

    Investigation of Accidents and Incidents is followed (See safety procedure


53179350.doc Page 2 of 5

    Cafcass Health and Safety Procedure

    Title: Homeworking

Document Cafcass SP11 Revision Date of Issue:

    Number: 2 6/2//03

     2.10 Accidents specified by the Reporting of Injuries, Diseases and Dangerous

    Occurrences Regulations 1995 (RIDDOR) involving home workers must

    be reported to the enforcing authority. Line Managers must ensure that

    homeworkers and their families are aware of the need to report these

    accidents to CAFCASS in a timely manner. These accidents must be

    promptly investigated by the Line Manager and any remedial action taken.

    All completed forms should be copied to the Health and Safety Advisor.

    Further details and guidance on accident/incident reporting can be

    obtained from the CAFCASS Accident and Incident Reporting Procedure


2.11 Line Managers must ensure that home workers have access to adequate

    first aid arrangements, by providing a suitable first aid kit.

2.12 Regional Managers shall, annually, review the standard of implementation

    of this procedure within their region and provide feedback to the Health

    and Safety Steering Group.

2.13 Records of risk assessments, workplace inspections, remedial actions

    taken, training provided and scheduled communications shall be kept for a

    minimum of 3 years.

3. Definitions

    Home workers are lone workers who work for CAFCASS in or from their


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    Cafcass Health and Safety Procedure

    Title: Homeworking

Document Cafcass SP11 Revision Date of Issue:

    Number: 2 6/2//03

     Appendix A Homeworker Guidance for Risk Assessment

The following factors should be considered when conducting risk assessments for

    those persons who work at home. Note this list is not exhaustive but does cover the

    common hazards found in the home:

1. Using work equipment at home. Ask:

    Is the equipment correct for the job that is being done?

    Is it in good condition, regularly checked and well maintained?

    Is sufficient information provide on safe and correct operation?

    Is training required for its operation? Has it been given?

2. Housekeeping. Ask:

    Is the work area clear from obstructions and tripping hazards?

    Are files and documents safely stored so as to avoid them falling?

    Are sufficient storage facilities available?

3. Environmental. Ask:

    Is the temperature in the work area comfortable?

    Is the area well ventilated?

    Is the area adequately lit?

    Are there changes in level that might cause trips or falls?

4. Electrical safety. Ask:

    Are all cables and plugs in use in good repair and working properly?

    Are sockets loaded correctly?

    Are all items of electrical equipment in good repair and working correctly?

    Are sockets protected from young children?

5. Working with VDU’s. Ask:

    Has the workstation been assessed?

    Does the workstation meet legal standards?

6. Chemical safety. Ask:

    Are all hazardous chemicals correctly labelled and stored out of reach of children?

7. Manual Handling. Ask:

    Are loads to be moved which are heavy or awkward?

    Has the homeworker had basic back care and ergonomics training?

8. Emergency arrangements. Ask:

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    Cafcass Health and Safety Procedure

    Title: Homeworking

    Document Cafcass SP11 Revision Date of Issue: Number: 2 6/2//03

Is there fire fighting equipment and an emergency escape plan in place in case of


    Is a first aid kit available in the home.

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