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J-SAY USERS MANUAL

By Elizabeth Parker,2014-01-16 09:14
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J-SAY USERS MANUAL

WHAT’S NEW IN J-SAY PRO 6.10

INTRODUCTION

This document lists the new features and significant enhancements which are

    now available within J-Say Pro version 6.10. This is by far our most dramatic

    update within the history of J-Say technology since its initial release in 2003

    and we hope visually impaired people will greatly benefit from this new release

    of the product.

This document only contains the highlights of J-Say Pro 6.10. There are lots

    of small new features built into the product which you will learn about as you

    explore the updated J-Say Command Summary or our new Learning Module

    (see below).

J-Say Pro 6.10 is a “Feature Pack” crammed with new facilities and

    improvements. It is available as a free update to all existing users of J-Say Pro

    6.0. Consequently, J-Say Pro version 6.10 is directly compatible with the

    following technologies:

Access Technologies

    ? JAWS for Windows version 9.0 Build 2169.

    ? Dragon NaturallySpeaking Professional version 9.5.

Mainstream Technologies

    ? Microsoft Windows XP all releases.

    ? Microsoft Windows Vista all releases.

    ? Microsoft Office 2003.

    ? Microsoft Office 2007.

    New Features in J-Say Pro 6.10

Getting to Know J-Say Pro

We have considerably enhanced the J-Say Pro Learning Module so as to

    teach people even more about the product and how to use it. While no

    self-training materials are a substitute for tuition from a J-Say Specialist, we

    hope that the new J-Say Training Materials will be helpful for anyone who

    cannot afford the cost of tuition or who wishes to revisit a topic at a later date.

The J-say Learning Module is a full tutorial on how to use J-Say Pro 6.1, with

    topics ranging from using J-Say for the first time, through to more advanced

    elements such as reading and creating tables, completing forms on the Internet

    and using our new special functions which are described below. There are

    over 220 short structured sections of the Learning Module and, if you are

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listening to the DAISY audio narration, that is seven hours of training!

The J-Say Training Materials are provided in the following formats:

    ? Standard Print.

    ? An electronic series of Microsoft Word documents.

    ? A fully structured DAISY CD playable with hardware and software

    DAISY players with up to 4 levels of navigation so you can easily find

    what you are looking for.

    ? Books which are playable with the demonstration copy of Freedom

    Scientific’s FSReader DAISY Talking Book player. We are particularly

    excited about this because as well as being able to listen to the books

    on the computer, the playing and pausing of the book section can be

    controlled from within any application so you can easily learn a topic

    while working through it. A full set of new voice commands exists to

    control FSReader. Some commands are available when the

    microphone is “asleep”.

    ? All materials are downloadable from our web site. For the first time, our

    J-Say Training Materials in both DAISY and electronic formats are

    available to download from the J-Say page of our web site.

Commands Are More Responsive When the Microphone is “Asleep”

We have considerably improved the reaction of J-Say when commands are

    spoken into the microphone when it is “asleep”. This includes the commands

    “Listen to Me”, “Microphone On”, “Speak Document” and “Be Quiet” to name

    but a few. We have also added the command “What Time Is It” which can be

    spoken while working in this mode.

Selecting Text

The process of selecting text has always been difficult when controlling the

    computer with the human voice. We are now able to offer a completely

    different method of selection which makes the process much easier with far

    less risk of corrupting the text in a document while attempting to select parts of

    it.

Within Microsoft Word, Microsoft Outlook and Microsoft Internet Explorer, the

    procedure is:

    ? Move the cursor to the start point of the text you wish to select.

    ? Say “Begin Selection”.

    ? Move to the end part of the text you wish to select.

    ? Optionally, say “Speak Beginning and End”, which causes J-Say to

    speak the starting point of the selection as a reminder and the line

    containing the cursor, I.E. the potential end point.

    ? Say “End Selection”, and the text in between the two points is selected.

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Speak Programs

The command “Speak Programs” can now be spoken to cause J-Say to

    announce a list of programs currently running, each preceeded by a number.

    To switch to any one of the programs in the list, you can now either say

    Choose Program” followed by its number previously obtained from the spoken list, or the command “select a Program” will bring into view a list of all running

    programs which can easily be moved to and launched with the “Confirm That”

    command.

On-Line Help System

Previously, the phrase “Get Command Index” brought into view a list of

    command categories and subsequently activated command lists within the

    JAWS Virtual Viewer. This approach has now been changed to an HTML “web

    page-like” environment with tables for easy navigation. The introductory page as well as giving the necessary Hyperlinks also explains how to navigate tables

    with the keyboard and the voice.

Audio Transcription

One of our biggest new features in the 6.10 J-Say upgrade is the ability to

    transcribe audio into text. While users of Dragon NaturallySpeaking

    Professional have had this wonderful facility available for some time, it has

    been difficult for visually impaired people to take advantage of it. However, text

    which is dictated into a portable recorder away from the computer can now be

    transcribed with a high level of accuracy when you return to your computer.

A Chapter of the J-Say Learning Module fully describes how to set up an

    optimum environment ready for transcription which is a “one time” process, and

    how recordings can be successfully made for accurate transcription.

The preferred portable recorder for use as an Audio Transcription tool in this

    context is the Victor Reader Stream from Humanware and we have worked

    closely with Humanware in Canada so as to incorporate the ability to convert

    recorded audio notes into .WAV format ready for Audio Transcription. Apart

    from possessing a high quality microphone, the Victor Reader Stream is a

    multi-purpose device and is completely accessible to a person with a visual

    impairment, since all functions including battery indication are delivered using

    human sounding speech.

If for whatever reason you wish to take advantage of this function and you do

    not possess a Victor Reader Stream, please consult with your J-Say Supplier

    who can recommend a range of both mainstream and specialist recorders

    which can provide high quality reproduction.

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J-Say Bookmarks

J-say Bookmarks allow you to mark text within a Microsoft Word document or

    a Web page, and jump to it quickly. You can set up to ten bookmarks per page.

    And you have a choice of specifying two different bookmark types:

    ? Position Capture bookmarks record the precise character and line

    position of the cursor.

    ? Text Capture bookmarks store the text contained on a line.

Using a bookmark is as simple as saying “Go to bookmark x” (where “x”

    represents one through to ten) and the Bookmark is instantly located!

“Speak Bookmarks” allow you to hear your bookmarked text spoken, without

    your cursor position moving from its current location.

You have complete control over what happens when a bookmark is located

    through the Bookmark Manager or by speaking commands with your voice.

    When you set your bookmark, the focused character, word, line, sentence, or

    paragraph can be spoken, or the remainder of the document or Web page can

    be read from the cursor position. If the bookmark being used is located on a

    Web page, an additional option called Activate Element will activate a

    hyperlink automatically or will enable the JAWS “Forms Mode”. J-Say can be

    set to automatically highlight a bookmark once a Web page loads. In addition,

    you can choose to apply a bookmark to an entire Web site domain or just to a

    Web page.

The central repository for the management of bookmarks is found within the

    Bookmark Lists. Documents or web pages can be launched directly from the

    Bookmark Lists or the titles of the Bookmarks can be renamed or deleted.

J-Say Shortcuts

Using a consistent and easy-to-use interface, J-Say allows you to create voice

    links to items on your computer or to reproduce blocks of text on demand.

    These are known as J-Say Shortcuts. When Shortcuts are created, with voice

    commands you define you will be able to:

    ? Open frequently used documents within Microsoft Word;

    ? Open folders through which you regularly need to browse;

    ? Save documents in predefined folders stored on your computer;

    ? Attach a file from a designated folder to an Email message;

    ? Launch frequently used web pages within Internet Explorer;

    ? Create a new Email message from within any application;

    ? Reproduce an Email address in a document or from within an Email

    composition field;

    ? Instantly locate Email folders or move and copy messages to them while

    remaining in the current folder;

    ? Reproduce a regularly used block of text with a single phrase.

In addition, you will be able to manage all aspects of the manipulation of

    Shortcuts including editing and deletion through the Shortcuts Manager.

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    Shortcut creation and manipulation can be carried out using the keyboard in the event that a Trainer needs to quickly and easily create Shortcuts for a new user of J-Say technology. For example, voice links to Email contacts can be rapidly established so that the user can create Email messages to people being corresponded with regularly. This makes a user feel that he or she is progressing rapidly and builds confidence when using the technology for the first time.

J-Say Sounds

    J-Say Sounds is a new feature which will not only allow you to interact with your computer and applications faster but should also provide you with a break from the delivery of synthetic speech!

    There are a number of events which occur that are specific to J-Say. These are events such as notification that the computer is ready for you to talk to it, the opening and closing of the “Correction Box”, the indication that the J-Say

    key has been pressed, the location of various Bookmarks, and several others.

     These events are, of course, announced by J-Say but they can also be represented by specific Sounds.

    By default J-Say events are announced through speech by the software, but there are two other options available to you. You can elect to have Sounds alone played, have J-Say only announce events, or have both. Sounds with speech is a very good way to learn what the various Sounds mean.

    Additionally, you can learn what the J-Say Sounds mean through the Sounds Tutorial, activated directly by voice or through the J-Say Configuration Wizard introduced in version 6.0. The sounds Tutorial is contained within the JAWS Virtual Viewer and consists of a series of Hyperlinks, one for each J-Say event for which there is a sound. Pressing “Enter” or saying “Confirm That” when

    focused upon any one of the Hyperlinks will cause the sound to play. A specific sound can be played over and over until you have become accustomed to it.

Using J-Say Functions with the Keyboard

    Almost all of the new J-Say facilities listed above can be activated using the keyboard in addition to being voice controlled. The use of the Grave Accent Key (referred to as the J-Say Key) is the central concept when activating J-Say functions.

    The procedure is that the J-Say Key is pressed, released, then a subsequent key or combination of keys is pressed to execute the function. When the J-Say Key is pressed, you can elect optionally to hear a spoken message to indicate the keypress or to have a sound play. All keyboard commands are listed in the Learning Module and Command Summary.

    Upgrading from J-Say Pro 6.0 to 6.10

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Assuming that you have J-Say Pro 6.0 installed on the computer to host J-Say

    Pro 6.10, the below steps should be carefully followed. If you are upgrading

    from a version of J-Say Pro prior to 6.0, you should either refer to the J-Say Pro

    6.10 Installation Guide accompanying your J-Say package or consult with your

    J-Say supplier.

JAWS for Windows Considerations

In order to update to J-Say Pro 6.10, you will need to be logged onto the

    computer as Administrator as was the case when you originally installed the

    software, and you will also need the latest build of JAWS for Windows version

    9.0, which is build 2169. During the below steps, we will describe how to obtain

    this and update your JAWS software to this new build.

    1. Locate the file

    “J9.0.2169_ILM.exe”

    2. If you do not already have this file it can be downloaded from the J-Say

    page of the T&T Consultancy Ltd web site by visiting

    www.tandt-consultancy.com

    and activate the “J-say” link. A link exists on the “J-Say” page to

    download the JAWS program which you should activate in order to do

    so.

    3. Locate the file and press Enter to commence the JAWS Installation

    program.

    4. You will be advised that it is possible to update your copy of the JAWS

    program. Please go ahead and do this following all on-screen

    instructions to update the version of JAWS currently installed on the

    computer to build 2169.

    5. At the end of the update process you will be prompted to re-start the

    computer and you should comply with this request.

Please note that when the computer is re-started you will need to delete any

    JAWS user settings relative to your Windows local profile:

    1. Log onto the computer using your user account settings or if you are a

    Network Administrator you should use the cridentials of the person

    using the Assistive Technology.

    2. Select the Windows “Start Menu”.

    3. Select “Programs” or “All Programs”.

    4. Select “JAWS 9.0”.

    5. Select “Explore JAWS”.

    6. Select “Explore My Settings”.

    7. Delete any files contained within the folder which is revealed. There is

    no need to delete any sub-folders contained within the displayed folder.

    8. Close the window displaying the folder to return to the windows

    Desktop.

    9. Please now re-start the computer.

Once the computer has re-started, the JAWS “Start-Up Wizard” will appear.

    The JAWS “Start-Up Wizard” allows you to make personal changes to the way

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in which speech and Braille-based output is delivered. For example, the

    speech rate can be changed in order that JAWS can talk more slowly or quickly.

    The JAWS “Start-Up Wizard” provides five screens for making changes. You must click the “Finish” Button on the fifth screen for any changes to take effect.

     Unlike when using previous releases of J-Say Pro, it is quite permissible and

    safe to make changes within the JAWS “Start-Up Wizard” at this time should

    you wish to do so prior to installing the J-Say Pro software. However, under no

    circumstances should any additional custom script files be installed to the

    computer (should you have any) until the J-Say Pro software has been

    installed. Failure to observe this requirement will result in J-Say Pro not being

    able to function.

Should you decide not to make any changes within the JAWS “Start-Up

    Wizard” at this time, these can be made once all the software is installed and

    configured. When the JAWS “Start-Up Wizard” appears, press the “Escape”

    key to dismiss it. It can always be brought into view once again by activating

    the “Help” menu item available from the JAWS application window, then select

    “Help” and “Start-Up Wizard”. The J-Say Pro “Learning Module” describes this

    process in detail.

    J-Say Pro and Training Materials Installation

Finally the J-Say Pro 6.10 application needs to be installed so as to update

    your existing copy of the software. You will not need to create a new Dragon

    NaturallySpeaking Professional voice profile as all the new and updated

    commands will be available to you with your existing speech files.

In addition, you may wish to install the J-Say Training Materials for use within

    the FSReader Talking Book player. Within this section we will walk you

    through the installation of both components.

The J-Say Pro update program can be downloaded from the J-Say page of the

    T&T Consultancy Ltd web site or because of the considerable size of the files

    you may like to obtain them on CD-ROM which will also ensure you have a

    permanent copy of all software media. Please contact your J-Say supplier who

    will be aware of the local arrangements for your country concerning the

    provision of J-Say Pro upgrade software media.

To update your copy of J-Say Pro from 6.0 to 6.10 please follow these steps:

    1. Locate the J-Say Pro upgrade CD-ROM and place it in your CD-ROM

    Drive. If you have downloaded the J-Say Pro 6.10 update program from

    the Internet you should launch the file from where it was stored on the

    computer.

    2. The J-Say Pro upgrade CD will under normal circumstances Autorun

    and the J-Say Pro Installer will launch.

    3. If the installation does not start automatically log on to the CD Drive,

    locate the “J-Say-Installer.exe” program and press “ENTER”. If the file

    was downloaded from the Internet, following its launch you may need to

    press “ALT+R” if a dialog Box appears asking if you would like to run the

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    application.

    4. The J-Say Pro Installer is fully accessible, so please simply follow the

    on-screen instructions which will be read out automatically by JAWS For

    Windows! However, when obeying the setup instructions, you will be

    requested to make a choice as to whether a “Typical” or “Complete”

    installation of J-Say Pro should be carried out. If you wish to use the

    J-Say Audio Transcription facilities as described within Chapter 22 of

    the “Learning Module”, which would be the case if you plan to use J-Say

    Pro with an audio recorder for dictation purposes, you should select the

    “Complete Installation” option. The options are selected from a group

    of two Radio Buttons and you should use the “Up/Down Arrow” keys to

    select the required option, then press “Tab” to move to the “Next” Button

    and press the “Space Bar”. The installation of all files to the computer is

    likely to take several minutes.

    5. At the end of the installation process you will be informed that the

    computer will be re-started. It is crucial that this re-start occurs in order

    to successfully complete the J-Say Pro installation process.

Please note that computer drive “C” now contains an additional folder entitled

    “FileStore”. This folder should not be deleted since it contains a copy of the

    JAWS settings present on your computer which were in use prior to the

    installation of J-Say Pro 6.10. If at any time you wish to uninstall J-Say Pro,

    this folder will be used to copy the previously backed-up settings to the

    relevant Freedom Scientific folder on the computer for JAWS to use so that it

    can continue to provide you with both speech and Braille access to it. If this

    folder is deleted then the JAWS software will be unusable if J-Say is

    uninstalled until a JAWS “Repair” is carried out.

     As an additional option, you may wish to install the J-Say Training Materials

    for use within the FSReader Talking Book player from Freedom Scientific. The

    FSReader program is already installed on the host computer as part of the

    JAWS for Windows installation.

The DAISY Training Materials are ideal for learning how to use the product and

    the use of them is fully described within the introduction to the “Learning

    Module”.

To install the J-Say Training materials:

    1. Locate the J-Say Training Materials CD-ROM and place it in your

    CD-ROM Drive. If you have downloaded the J-Say Training

    Materials from the Internet you should launch the file from where it

    was stored on the computer.

    2. The J-Say Training Materials CD will under normal circumstances

    Autorun and the J-Say Training Materials Installer will launch.

    3. If the installation does not start automatically log on to the CD Drive,

    locate the “Setup.exe” program and press “ENTER”. If the file was

    downloaded from the Internet, following its launch you may need to

    press “ALT+R” if a dialog Box appears asking if you would like to run

    the application.

    4. The J-Say Training Materials Installer is fully accessible, so please

    simply follow the on-screen instructions which will be read out

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    automatically by JAWS For Windows!

    5. At the end of the installation process you will be informed that the

    computer will be re-started. It is crucial that this re-start occurs in

    order to successfully complete the J-Say Training Materials

    installation process.

Additional Important Configuration

There is one further step which you need to work through which is extremely

    important if you are not creating a new Dragon NaturallySpeaking Professional

    voice profile for your upgrade and you are using your additional speech files.

    1. When the computer has re-started and the Windows Desktop is in focus,

    please press the J-Say Key, release it, then press the letter “W”. The

    J-Say Configuration Wizard appears.

    2. Locate the option entitled “Restore J-Say Default Settings”. J-Say will

    announce “Restore J-Say Default Settings - Please press Space Bar or

    say Select Option to reset J-Say functions to their defaults”. This is the rd23 option down. Pressing the letter “R” five times will set focus to this

    option.

    3. As instructed, press the “Space Bar” and J-Say will confirm that all

    settings have been reset.

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