Engineering Projects (India) Ltd.
(A Govt. Of India Enterprise)
NOTICE INVITING TENDER
Tender No. – DLI/CON/ITD/220 Dated : 21.07.2008
Last date of receipt of tender : 07.08.2008
TENDER ENQUIRY IN TWO BID SYSTEM Sealed tenders are invited in two separate covers as follows for items as per the attached
specifications / details.
Item: Implementation of ERP Solution at EPI’s Corporate Office at New Delhi and Regional
Offices at New Delhi, Kolkata, Chennai, Mumbai and their associated site offices.
Delivery Required By: At the earliest
Pre Qualification Criteria: Vendors / Parties in ERP Implementation are eligible to quote.
1. Technical Bid:
Technical Specifications with terms and conditions of supply, deviation sheet and
un-priced copy of bid in DUPLICATE and EMD (Earnest Money Deposit) in one
sealed cover duly superscribed ‘Technical Bid’.
2. Price Bid:
Price alone in both figures and words as per Annexure - II, in the other sealed cover duly
superscribed ‘Price Bid’.
Each cover must be clearly marked with Title, Number and Date of the tender enquiry and last
date of receipt of tender.
Tenderer shall clearly certify that the items quoted strictly conform to the specifications,
deviations if any, should be clearly indicated on a separate deviation sheet.
Tenders shall be accompanied by Earnest Money Deposit of Rs.25,000/- (Rupees Twenty Five
Thousand Only) in the form of crossed demand draft drawn in favour of ‘Engineering Projects
(India) Ltd.’ payable at New Delhi. Tender not accompanied by Earnest Money Deposit are
liable to be rejected.
The offer should be valid for a minimum period of three months.
EPI reserves the right to accept or reject any or all tenders and also the right to place orders for
full or part quantities or distribute amongst various bidders without assigning any reason
In case you are not in a position to make a suitable offer please return the enclosures.
Tenders to be addressed to: Sh. L.R. Nahar, General Manager (Contracts)
Engineering Projects (India) Ltd.
Core – 3, Scope Complex
7, Institutional Area
New Delhi – 110003
Phone No: 24321607
Phone No: 24361666 Ext 2104
Fax No: 011 – 24363426
E – Mail: email@example.com
Enclosures: 1. Tender Details
2. Existing IT Hardware & Software Setup
and Application Software as Annexure – I
3. Detailed areas required to be covered under ERP Solution as Annexure - II
4. General Purchase Conditions of EPI as Annexure - III
5. Check List as Annexure - IV
Engineering Projects (India) Limited
(A Govt of India Enterprise)
TENDER FOR IMPLEMENTATION OF ERP SOLUTION
TENDER NOTICE NO: DLI/CON/ITD/220
Sealed Tenders are invited from ERP Solution providers for Implementation of ERP at our
Corporate Office at New Delhi and Regional Offices at New Delhi, Kolkata, Chennai, Mumbai
and their associated site offices.
Last date for submission of Tender: 07-08-2008
Details of the project:
Engineering Projects (India] Limited, a Govt of India Enterprise is a leading Prime Contracting
Company and has left its imprint not only in India but in the overseas market as well where its
past operation spread over a decade in the wake of oil boom in the Middle East. EPI
successfully executed 30 odd project valued over US$ 782.00 million in Iraq, Kuwait, Saudi
Arabia, UAE, Yugoslavia, Maldives, Bhutan and Thailand .
EPI intends to go for implementation of ERP Solution in a phase wise manner starting with
Financial Accounting initially. Existing IT Hardware & Software Setup is given at Annexure – I
and Detailed modules required to be covered under different phases of ERP implementation is
given at Annexure-II. The functional areas mentioned against each module are only indicative
and may vary during process study and implementation.
Number of Employees: at present 500+.
? Development and management of client relationships.
? Maximization of resource utilization and talent pool management.
? Forecasting of resource requirement to ensure quick ramp up.
? Efficient project management and execution of delivery model.
? To integrate different departments for effective sharing of the information.
? To make the real time information clearly available to all the employees, clients and
? To minimize redundancies by creating integrated databanks in a centralized data centre.
? To improve efficiency and effectiveness.
? To constantly improve organizational image.
? To achieve resource optimization.
? To exercise better management control.
Interested parties are requested to submit their company profile specifying their technical
capability with supporting documents as per following details.
A. Implementation of ERP with one or more of the following products.
a) SAP R3 or SAP B1
b) Microsoft Dynamics Nav
d) Goodbooks ERP
e) Ramco ERP
B. Number of ERP implementations during last three years.
C. Staff strength with their technical qualifications and experience
D. Clients List
EPI reserves the right to select or reject any party without assigning any reason whatsoever.
Scope of work
The scope of work includes assessment of the current processes and the current IT
infrastructure, identifying the areas for process improvement, Gap Analysis, understand the
feasibility of implementing ERP keeping in mind EPI’s operations, identify modules in ERP and
map these modules to EPI’s processes, outline detailed specification of the software, hardware
and network, prepare the proposal for implementation. The solution should provide for online
updation of data and should be developed for the requirements of the organization and should
have the facility to convert / upload the existing data.
Initially the solution will be implemented at EPI office at New Delhi. After successful
implementation at New Delhi, it will be implemented at Mumbai, Kolkata and Chennai offices of
Bidders are requested to submit the tender in two bid system (Technical & Price bid separately)
in sealed envelope.
1. The sealed tenders shall be sent to
General Manager (Contracts)
Engineering Projects (India] Ltd
Core-3, Scope Complex,
New Delhi -110 003.
2. No tender will be considered until or unless all the documents are properly signed and
3. EPI reserves the right to accept or reject any tender in full or part or reject all the tenders
without assigning any reason whatsoever.
The bidders are required to study, understand and assess the existing activities of EPI and
include the following in their technical bid
? EMD for Rs. 25,000/- (Rupees Twenty Five Thousand only) in the form of Demand Draft
in favour of ‘Engineering Projects (India) Ltd’ payable at New Delhi.’
? Company Profile with details mentioned in eligibility criteria.
? Analysis of existing computer applications.
? Analysis of information flow in the organization.
? Analysis of the areas requiring process improvement.
? Strategies for implementation highlighting areas requiring process improvements. This
will also include strategy for change management and training to be imparted to the
employees of EPI.
? Detailed specification of System software, Hardware & Networking.
? Project Deliverables
? Outlining of the implementation schedule
? Warranty for one year to be provided after implementation
? Confirmation of support and maintenance for a minimum period of 10 years after
The price bid must contain price for each module specified in Annexure – II and order will be
placed module wise only. The bidder may quote for 10 user license initially and additional cost
per user license should be mentioned separately.
100% payment will be made on delivery & successful implementation of the software at EPI
offices against submission of a performance bank guarantee of 10% of the total amount of work
Annexure - I
Existing IT Hardware & Software Setup
Servers: IBM Blade Centre HS 21, HCL Infinity GL, Sunfire 4200,
IBM X series.
Network setup: 24 Port Manageble Switches, NS-25 & NS-5GT Firewalls,
Cyberoam 100i, Cisco 1721 Router, 16 Port SAN
Switches, WiMax 512 KBPS
Storage: EMC Clarion CX3-20 series ( 500 GB – 2 TB Capacity ],
Tandberg Tape Library (LTO-3)
Software: MS-SQL Server 7.0/ 2000/ 2005, Ms-Exchange 2000,
HP Openview, MCA Fee , Trendmicro Security Suite,
Legato E-Mail Extender & Networker.
Financial Accounting : HCL Accountant
Project Management: MS-Project, Primavera
Engineering Package: Autocad, DeccaPlot, StaadPro, Revit, Mx- Road Binding
Legal & Contracts : Contract Management
HR Division: Adrenalin
Payroll package for salary processing, leave balance updation, employee profile maintenance
Annexure - II
Detailed areas required to be covered under ERP Solution is given below:
S.no Description Module Phase License
ERP FrameWork 1. I I 10
Connectivity with Web Portal, Knowledge
ERP Financials II I 10
Cash & Bank
Inventory, LC tracking
Consolidation of Accounts
HR & Payroll III II 10
Health and Safety
Planning & Monitoring IV III 10
Connectivity with Ms-Project/ Primavera etc Legal & Contracts V IV 10
Vendor and Supplier Profile
Supplier Rating and Profile
Requisitions and Enquiries
Quotations and comparative analysis Purchase Orders
Prices and Discounts
Vendor Contracts and Agreements Purchase Order Management
S.no Description Module Phase License
Engineering VI IV 10 Drawing List Management
Business Development & Marketing VII IV 10 Tender Management
Marketing Management Requirements
Pricing and Discounting
Customer Service and Returned Goods
Client Relationship Management
Reporting and Interfacing requirements
Plant & Equipment VIII V 10 Inventory Management
Locations and Lot Control
Reservations and Allocations
Quality Assurance IX V 10 Inspection & Quality Testing
Defective or excess material return
processing must update on-hand
Customer return file: awaiting disposition
Damaged material—corrective action and
failure analysis available to vendor on-line
Inspection required indicator by supplier and
on-line inquiry of inspection and material
Validation against automated inspection
Inspection disposition with audit trail
Disposition delinquency report
Reject reason records
Information Technology X V 10 Service & Support Management
Additional Cost per user license 2. Annual Maintenance & Support Charges 3.
ANNEXURE – III
Engineering Projects (India) Ltd.
(A GOVERNMENT OF INDIA ENTERPRISE)
Materials Management Division
GENERAL PURCHASE CONDITIONS 1. Definition
1.1 The Buyer means Engineering Projects (India) Limited, a Company incorporated in
India and having its registered office and Corporate Office at Core 3, Scope
Complex, Lodi Road, New Delhi-110003.
1.2 Supplier' means the tenderer whose tender has been accepted and shall include his
its/their heirs, executors, administrators or successors and permitted agents as the
case may be.
1.3 'Purchase Order' means the letter of memorandum, communicating to the supplier, the
acceptance of his tender and includes an advance acceptance of his tender.
1.4 'Consignee' means where the stores are required by the purchase order to be
despatched by rail, road, air or steamer, the person specified in the Purchase Order to
whom they are to be delivered at the destination, where the stores are required by the
Purchase Order to be delivered to a person as an interim consignee for the purpose of
despatch to another person, such other person and in any other case the person to
whom the stores are required by the Purchase Order to be delivered in the manner
1.5 'Inspectors' : Inspectors deputed by BUYER.
2. Terms & Expressions Terms & expressions not herein defined shall have the same meanings as assigned to them in the
Indian Sales of Goods Act, 1930, Indian Contract Act, 1872 and General Clause Act, 1897.
Prices accepted by the BUYER shall be considered as firm and not subject to escalation due to
any variations in the prices of materials, labour and/or any other reasons whosoever which may
occur while the order is being carried out.
4. Payment Terms
Unless otherwise agreed upon between the parties, payment for delivery of the stores will be
made on submission of bills in accordance with instruction given in the purchase order by a
cheque or demand draft in accordance with the following procedure.
4.1 90% of the price of the equipment/material shall be paid on proof of despatch to the
consignee through bank or delivery to an interim consignee, if any, and on production
of Inspection Note issued by the Inspector, Maker's Test Certificate, the number- and
date of the Railway receipt, postal receipt, bill of lading or consignment note under
which the goods charged for in the bill are despatched by rail, post, sea or air
respectively and the number and date of the letter with which such railway receipt,
post receipt, bill of lading shall also be attached to the bill and in the case of stores
despatched by post, the postal receipt shall be attached in original to the bill. The
bank charges shall be borne by the supplier.
4.2 Balance 10% of price of equipment/material shall be released within 30 days after
expiry of the warranty period as per Clause No. 17.
5. Insurance to be arranged by BUYER.
6. Inspection, Checking, Testing
The stores covered by the Purchase Order shall be subject to preliminary inspection and testing at any time prior to shipment and/or despatch and final inspection within a reasonable time after arrival at the place of delivery. The Inspector shall have the right to carry out the inspection and testing which include raw materials at manufacturer's work and at the time of actual despatch before and after completion of packing.
The supplier shall inform the BUYER at least 21 days in advance of the exact place, date and time of rendering the stores for required inspection, provide free access to Inspectors during normal working hours at supplier's or his/its sub-supplier's works and places at their disposal, internal test reports, material/component test certificates, approved drawings and all useful means of performing, checking, marking, testing, inspection and final stamping at his own expenses. Stores offered without internal testing shall be treated as a lapse on the part of supplier.
If, after receiving inspection call from the supplier/manufacturer the inspector on reaching the works finds that the equipment/materials offered for inspection is not fully ready or fails to meet vital requirements, it will be deemed to be a fake inspection call. Issue of a fake inspection call shall be treated as a serious lapse on the part of the supplier.
In the event of rejection of stores due to defective workmanship/material/design or fake inspection call, the stores would be offered for re-inspection at the earliest. The BUYER shall have the right to deduct the cost of re-inspection from the supplier's invoices.